TTUHSC Faculty Senate
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Faculty Senate Bylaws

SECTION 1. NAME

The name of the organization representing the faculty of the seven major schools and five regional campuses, as described in Section 3, Membership, shall be the Faculty Senate of Texas Tech University Health Sciences Center (TTUHSC), and may also be known as the TTUHSC Faculty Senate, herein after referred to as the Faculty Senate.

SECTION 2. PURPOSE

The purpose of the TTUHSC Faculty Senate is to promote interaction and collaboration between the members of the faculty of the various schools as well as to represent the faculty as an advisory body to the TTUHSC President on common issues affecting faculty and their responsibilities in teaching, practice, research, and service.

SECTION 3. MEMBERSHIP

The Faculty Senate will consist of a total of 27 members.  Representatives will include three senators each from the seven major schools, and one Regional Senator from each one of the five geographically isolated campuses.  The Immediate Past-President of the Senate shall serve as an ex-officio officer for one year. Only faculty with less than a 25% administrative appointment as determined by each specific school’s policies are eligible to serve as senators.  The representatives will include: 

 

Three representatives each from the major schools:

 

School

Senators

School of Medicine

3

School of Nursing

3

School of Allied Health Science

3

School of Pharmacy

3

Graduate School of Biomedical Sciences

3

Paul L. Foster School of Medicine

3

Gayle Greve Hunt School of Nursing

3

School Total

21

           

One Regional Representative from each geographically isolated campus

 

School

Regional  Senators

Amarillo

1

Odessa

1

Midland

1

Abilene

1

Dallas

1

Regional Campus Total

5

Immediate Past-President Total

1

Faculty Senate Total

27

SECTION 4. ELECTION OF MEMBERSHIP

The process used by each School to select Senators shall be consistent with the Bylaws of the respective Schools and Campuses.  Senators elected from the Regional Campuses may have an appointment from any school; however, will be elected by a vote of all faculty at the Regional Campus, and serve as a geographic representative for all faculty employed in that area.  Additional guidance for the election of Regional Senators is outlined in Section 16.

SECTION 5. OFFICERS

The three officers of the Faculty Senate shall be the President, President-Elect, and Vice President to be selected as defined in Section 5. Each officer must come from a different School. Each will serve a one-year term beginning September 1. The Faculty Senate President will be succeeded after one year of

of service by the President-Elect.

 

Responsibilities of the President include:

 

  1. presiding at meetings of the Faculty Senate and meetings called for the entire TTUHSC Faculty;
  2. serving as chairperson of the Agenda Committee; 
  3. communicating with the TTUHSC President as appropriate on proposals made by the Faculty Senate or as requested by the TTUHSC President; and.
  4. coordinate to meet with the TTUHSC President no less than once every 90-days. 

 

In the event of the Faculty Senate President’s death, resignation, or removal from office, the President-Elect shall serve as President.  A new President-Elect will be selected by the Faculty Senate (Section 5).

The President-Elect shall preside at the meetings of the Faculty Senate and meetings called for the entire TTUHSC Faculty and assume all other responsibilities of the President in the President’s absence.

The Vice President shall assume all duties of the President in the absence of both the President and the President-Elect. The Vice President shall oversee the secretarial function as delegated to an administrative staff member, keeping minutes and records of the proceedings of the Faculty Senate and promptly posting these on the Faculty Senate website within ten (10) business days following each meeting.  The Vice President shall also serve as the Faculty Senate representative to the Staff Senate. 

The Faculty Senate President may delegate to the President-Elect and the Vice President other duties as the President may prescribe. All three officers plus the immediate Past President shall serve on the Agenda Committee.

SECTION 6. RECOMMENDATIONS TO THE PRESIDENT OF TTUHSC

The Faculty Senate President, shall transmit copies of the minutes of all meetings of the Faculty Senate to the TTUHSC President. All recommendations approved by the Faculty Senate or matters of concern identified by either body shall be transmitted in writing to the TTUHSC President by the President, Faculty Senate. All such transmissions should contain a statement of the issue, the recommendation(s) being made, and the rationale for the recommendation(s). A meeting between the TTUHSC President and the Senate Officers to discuss the recommendation(s) may be requested by either party.

SECTION 7. SELECTION OF OFFICERS

Officers of the Faculty Senate shall be elected from the membership of the Faculty Senate. Each officer must come from a different school. The President, President-Elect, and Vice President shall be senior members of the Faculty (i.e. having had a faculty appointment at TTUHSC for at least 5 years) with the rank of at least Associate Professor, and shall be able to devote the time required to fulfill the obligations of the office. The office of the President Elect must rotate across each of the schools within the Health Sciences Center.  Only faculty with less than a 25% administrative appointment as determined by each specific School’s appointment policies are eligible to serve as officers.

Annually, at the completion of the one-year term of office, the Faculty Senate President will be succeeded by the President-Elect.  The Vice President of the Faculty Senate will be selected annually from Faculty Senate members.  Officer elections will occur in September.  A Member may not serve a second three-year term without a one-year interim unless the Member has been filling an unexpired term of one year or less. If a vacancy occurs, the Faculty Senate President shall request the faculty organization of the respective School to select a replacement prior to the next meeting of the Faculty Senate to fill the unexpired term.

SECTION 8. TRAVEL OF OFFICERS

When fiscally possible, each geographically isolated campus will be visited annually by one of the three officers (President, President-Elect, or Vice President).  The visitations will coincide with the monthly Faculty Senate Meetings.  When possible, travel will be reimbursed by the Office of the President, TTUHSC.

SECTION 9. REMOVAL FROM OFFICE

Any officer may be removed from office for substantive cause upon a two-thirds majority vote of the Faculty Senate. Members of the Faculty Senate and of the various standing/ad hoc committees are expected to attend called meetings on a regular basis. If a Committee member has three absences from regularly scheduled meetings during the academic year, and these absences are without reasonable cause, then that member’s seat on the Committee will be declared vacant. Reasonable cause may be defined as absence due to other Health Sciences Center duties or business, illness, or pressing personal matters. If the seat vacancy action is appealed, final action will be determined by the Faculty Senate by a simple majority vote.

SECTION 10. ADOPTION OF ACTIONS

All actions taken by the Faculty Senate must be approved by a 50% majority vote (plus 1) of the members of the Faculty Senate present with at least one assenting vote from each school. The Faculty Senate may elect, with similar requirements, under certain circumstances, to take proposed actions before the entire TTUHSC Faculty for a vote of approval. The proposed action shall be posted on the Faculty Senate website at least four weeks prior to scheduled consideration at a regular or called meeting of the entire TTUHSC Faculty.  Comments on the proposal may be sent in writing or by e-mail to the Faculty Senate President up until five business days prior to the meeting. The President shall make the comments available to the membership on the Faculty Senate website. The Faculty Senate shall be responsible for making all appropriate changes arising from the discussion at this meeting and posting the final proposal on the website. Voting for approval shall be by an online ballot distributed to all members of the Faculty of all Schools and shall be held no sooner than ten (10) business days from the posting of the final version of the proposal.

SECTION 11. COMMITTEES & REPRESENTATIVES

The TTUHSC Faculty Senate acts as the Committee of the Whole. It may act independently on issues of concern affecting the Faculty brought before it by the Board of Regents, the TTUHSC President, the body representing the Faculty of any School within TTUHSC and any committee whose members are appointed by the TTUHSC President. Additionally, each full time faculty member at TTUHSC has the right to bring before the Senate issues of concern related to the HSC in general or involving any individual school.

The Faculty Senate may also choose to refer items to a committee.  The Faculty Senate President, is responsible for appointing the membership of all standing and ad hoc Committees or Task Forces. Committees/task forces shall be formed according to the issues before the Faculty Senate at any time and as the needs dictate. Each committee/task force shall consist of at least one member of the Faculty Senate but all members of the TTUHSC Faculty are eligible to serve.  Non faculty members, such as Administrators, staff and non-voting faculty members may be appointed to committees as ad hoc members when they possess expertise relative to an issue being dealt with by the committee. The Faculty Senate may establish committees/task forces as deemed appropriate and may disestablish and/or reconstitute an ad hoc committee as a standing committee.  All standing committees and task forces shall make periodic reports to the Faculty Senate.  When actions are finalized, they  shall be posted on the Faculty Senate website in a timely fashion.

The Following will be Standing Committees of the Faculty Senate:

The Agenda Committee:  The Agenda Committee is comprised of the President, President-Elect, VicePresident, and Immediate Past President. The committee is responsible for preparing an agenda for each meeting of the Faculty Senate and for posting the Agenda on the Faculty Senate website well in advance of each meeting (at least one week). The Board of Regents, the TTUHSC President, the body representing the Faculty of any School within TTUHSC, any committee whose members are appointed by the TTUHSC President, and each full time faculty member at TTUHSC has the right to request specific items be placed on the agenda. Such requests should be transmitted in writing to the Faculty Senate President at least two weeks prior to the next regularly scheduled meeting. The Agenda shall be distributed to the President or his/her designated representative before each meeting.

The Awards Committee:  The Awards Committee is responsible for coordinating policies, practices and procedures for the announcement, processing and selection of faculty awards as directed by the Faculty Senate President.  These awards include, but may not be limited to: 

·         President’s Excellence in Teaching Award

·         President’s Excellence in Research Award

·         President’s Young Investigator Award

·         President’s Outstanding Clinician Award

·         President’s Excellence in Community Engagement Award

·         President’s Outstanding Professor Award

·         President’s Excellence in Interprofessional Teamwork

The Bylaws Committee:  The Bylaws Committee will review, and make recommendations for changes to the Faculty Senate Bylaws annually, or as requested by the Faculty Senate President.  A Proposal to change or amend the Bylaws shall be introduced by filing the proposition with the President in time for attachment to the agenda for the next meeting of the Faculty Senate. At the designated next meeting, by a majority vote of the members of the Faculty Senate present, the proposed amendments may be submitted to the entire TTUHSC Faculty by means of an electronic ballot overseen by the Agenda Committee.

The Faculty Senate will have a standing representative to: 

The Compliance Committee:  The Compliance Committee Representative:  The Compliance Committee shall advise the Faculty Senate President, and its members on operational policies affecting TTUHSC Faculty to maintain University compliance with local, state, and federal laws and regulations.  

The Staff Senate:  The Staff Senate Representative will be the President-Elect of the Faculty Senate:  The President-Elect shall advise the Faculty Senate President, and its members, on current events discussed in the Staff Senate meeting that affect the good order and morale of employees at TTUHSC.    

SECTION 12. MEETINGS

The Agenda for each meeting of the Faculty Senate or of the entire HSC Faculty shall be prepared by the Agenda Committee and posted on the Faculty Senate website at least one week before the scheduled meeting. Additional items may be introduced at a meeting under “Other” or “New Business” provided sufficient time is available. However, no action will be taken on such items unless the Faculty Senate shall amend the Agenda by a majority vote. If the Faculty Senate determines the issue is time sensitive, then a special meeting of the Faculty Senate or the entire TTUHSC Faculty can be called to consider the item.

The Faculty Senate shall meet monthly and meetings of the entire TTUHSC Faculty will be called at least once during each fall and spring semester with telecommunication linkage from the originating site to all campuses. The President of the TTUHSC shall be invited to make comments of his/her choice including possibly a “State of the Institution Address” or use the opportunity to address specific issues of common interest to all of the Schools. Special meetings of the Faculty Senate or of the entire TTUHSC Faculty may be called by the Faculty Senate President when requested by the President of the Health Sciences Center, when approved by a majority vote of the Faculty Senate, or when petitioned in writing by any twenty members of the TTUHSC Faculty. The Faculty Senate President shall serve as the Presiding Officer at all meetings. The President-Elect shall preside if the President is unavailable. If both the President and the President-Elect are unavailable, the Vice President will preside. No decision, recommendation, or advice shall come from the voting faculty except when one of the above is presiding. Votes on specific items are not binding unless the item is approved by a two-thirds majority of those voting members present or by a two-thirds majority of those submitting votes by e-mail if such voting on any issue has been approved by a two-thirds majority of the Faculty Senate prior to the meeting.

The Faculty Senate shall meet monthly during the year. Special meetings of the Faculty Senate may be called by the Faculty Senate President, when requested by the President of the Health Sciences Center, when approved by majority vote of the Faculty Senate, or when petitioned in writing or email by any twenty members of the TTUHSC Faculty. No business shall be transacted unless a quorum constituted by a majority of the members of the Faculty Senate is present at the time of a vote. In the absence of a quorum, the Faculty Senate President may only make announcements of an informative nature, rule on the existence of a quorum, and recess once for a short period to attempt to secure a quorum.

All meetings shall be open meetings unless otherwise required by law or unless the Faculty Senate by two-thirds affirmative vote with at least one from each school shall declare a meeting or a part of a meeting be conducted in executive session. The TTUHSC President or designate is invited to attend all meetings of the Faculty Senate as an ex officio, non-voting member.

SECTION 13. SUBMISSION OF PROPOSALS

Issues for discussion or proposals may originate within or be sent in writing to the Faculty Senate by any member of any School, by the Chair of the body representing the faculty of any school, by the Dean of any school, by any committee whose members are appointed by the TTUHSC President, or by the TTUHSC President. All new or revised versions of TTUHSC Policies should be sent to the Faculty Senate for review. The Faculty Senate shall report to the general membership on all issues/proposals brought before it, and, if a proposal is to be voted on by the general membership, make certain that sufficient information is distributed to the membership in a timely manner and sufficient time is allotted for adequate discussion.  Approval by a two-thirds vote of the Faculty Senate, with at least one assenting vote from the representation of of each school, will be required for passage of a proposal.

SECTION 14.  DISSOLUTION CLAUSE

Any action to dissolve the Faculty Senate must be a) proposed by a petition to the Faculty Senate President; b) with written notice distributed to all the TTUHSC Faculty at least four weeks prior to the consideration of such action; and c) approved by a two-thirds affirmative vote by the TTUHSC Faculty submitting a vote.

 

Failure to hold either a Fall and/or a Spring meeting shall not result in a dissolution of the Faculty Senate.

 

In the case of dissolution of the Faculty Senate, any and all assets shall be used to pay any outstanding liabilities with any remaining funds to be conveyed to the TTUHSC Fund for Excellence.

SECTION 15. JURISDICTION, DUTIES, AND POWERS

Section 1.The Faculty Senate shall provide a forum for the full and free discussion of all matters affecting TTUHSC and it shall have the power to consult with any individual faculty member about such matters whether or not they are members of the Senate. In their elected capacity, Faculty Senate members report directly to the Faculty Senate President, and not to the leadership associated within their school’s appointment.  The Senate shall seek to express collective faculty judgment, as appropriate, on such matters as it deems significant. In all deliberation and action, the Senate shall seek effective faculty participation in the formation of University policy, especially as that policy bears on academic governance of the University.

Section 2. The Senate shall have the power to review and evaluate educational policies and practices of the University and may make recommendations concerning them to any individual, faculty, or group within the University. It may provide for appropriate faculty discussion of any educational policy or practice. It may advise and consult with the chief administrative officers and inform them of faculty opinions about such matters. It shall facilitate and encourage communication within the University, among the academic units and reciprocally among faculty, students, and administration.

Section 3. The Senate shall review and act on matters referred to it by the University President, the Provost, or the individual academic units. Further, any faculty member may bring before the Faculty Senate in an appropriate manner any matter of concern, including individual grievances. The Senate shall have the power to establish guidelines and procedures for dealing with such submissions and grievances.

SECTION 16. SELECTION OF REPRESENTATIVES FOR REGIONAL CAMPUSES (other than Lubbock)

Section 1.  In order to accomplish the representation of the regional campuses in the TTUHSC Faculty Senate, the following rules shall pertain to representation of the regional campuses, until the respective Schools shall adopt such Bylaws to accomplish regular representation of each of the following regional campuses, according to Faculty Senate Bylaws, (Section 3 Membership, 1st 2 sentences) and Faculty Senate Constitution (Constitution of the Faculty Senate, Article IV, Organization, Section 3). 

Section 2. Each of the faculty serving on a regional campus from a School represented on that regional campus shall send an elected (by all the regional faculty, or by the regional campus Executive Committee of that Faculty Council) representative to the Faculty Senate meeting (or in person).  Terms are intended to be for 3 years.  If there are 2 or 3 schools represented at that regional campus, only 1 vote for that regional campus may be counted in formal votes.  If only 1 person is present in the room, their vote may count, unless the designated representative for that campus appoints a by-name alternate in advance who attends, or unless the designated representative communicates electronically to all the senate representatives, as described in Bylaws, [Section 7 Committees, paragraph 4 (new paragraph)].  Any faculty member of TTUHSC may attend the Faculty Senate meeting, unless it is voted to be closed (see Bylaws, Section 8, Meetings, 4th paragraph).

Section 3. A collegial choice shall be made among the elected representatives from that regional campus as to which School’s representative will carry the vote that year for that regional campus, and be recognized by the Faculty Senate.  Both (if 2 schools)/ all (if 3 or more) Schools’ representatives should attend all the Faculty Senate meetings, with the above proviso on alternates and votes (2nd paragraph, above).  The aim should be to alternate Faculty Senate representation, among the Schools from that regional campus (see Bylaws, Section 3 Membership and Constitution of the Faculty Senate, Article IV, Organization, Section 3), and to foster good communications among the Schools. 

Section 4. If the regional faculty of a School represented on an individual regional campus feel that they don’t need or want to send a regional representative to the Faculty Senate (or none are willing to serve), or if they feel that their 3 representatives chosen by their School at Lubbock (or Amarillo: School of Pharmacy) represent their interests well enough that no regional campus representation is needed from that School, they may vote to not send a representative that year, and that vote should be communicated to the President and members of the Faculty Senate at the beginning of that Faculty Senate year, and certified by the Faculty Senate .  Any other chosen representatives from other Schools on that regional campus will serve as above, as the Faculty Senate representative(s) from that regional campus, with the vote from that campus decided and alternated as described above.

Section 5. When all the respective Schools pass Bylaws that reliably ensure consistent regional campus representation, as envisioned in the Constitution and Bylaws of the Faculty Senate (obviating this ad hoc amendment), then the Faculty Senate, with all the regional campuses representatives (1 vote per regional campus), may vote to make inoperable this Amendment by 50% (plus one) majority, provided the regional campuses continue to be represented in accordance with the Faculty Senate Bylaws.

Adopted this 7th day of May, 2007.

Revised this 8th day of August, 2008.

Revised this 20th day of May, 2011.

Revised this 3rd day of August, 2012.

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