TTUHSC Department FAQ’s
1. How can I view items available for redistribution?
Departments may view property during normal viewing hours or you may view items on-line at www.publicsurplus.com. After creating a login ID, please contact Dave McMurray to arrange view access to items available for redistribution before they are made available for public sale.
2. Can I view items for redistribution for my department and register to bid personally on the cash items?
Yes, but you will need two login ID’s; one for redistribution and one for personal items. Be sure to set up your profile so you will receive an email when items you want become available.
3. What is considered surplus property?
"Surplus property" means personal property that exceeds a state agency's needs and is not required for the agency's foreseeable needs. The term includes used or new property that retains some usefulness.
4. What is the definition of Personal Property?
Comptroller of Public Accounts (CPA) has defined personal property as all non-consumable institutional property having an acquisition cost of $5,000 or more, or any property of the state of Texas, which, due to the nature of the asset, is required to be managed by the state.
5. How do I know which items to send to surplus?
Please send all types of property, except abandoned personal property, carcinogens, hazardous waste, radioactive materials, and laboratory devices which are covered by other HSC OP's. Unwanted consumable items that still have some usefulness should be sent to surplus.
6. How do I prepare the item for surplus?
Inspect the property to ensure all confidential items are removed. Determine if any of the following applies and take the action indicated:Computing Device or Data DevicesRadioactive Materials and Radiation Producing DevicesBatteries, Paint, Chemicals or Other Hazardous MaterialsLaboratory DevicesFederal PropertyRefrigerators/FreezersVehiclesScrapAbandoned Personal Property
7. Where do I find the CERTIFICATE OF DECONTAMINATION?
On Safety Services’ web site : http://www.ttuhsc.edu/HSC/OP/OP75/op7505a.pdf.
8. Which form do I use to surplus items on my department’s inventory?
DEPARTMENTAL CERTIFICATION FOR SURPLUS OF AN INVENTORIED ITEM form (Attachment A)http://www.ttuhsc.edu/hsc/op/op63/op6310a.pdf.
9. What if the item has a tag, but is not on my inventory?
You may use the REQUEST FOR PICK UP OF SURPLUS PROPERTY form (Attachment C).http://www.ttuhsc.edu/hsc/op/op63/op6311c.pdf
10. If I complete the DEPARTMENTAL CERTIFICATION FOR SURPLUS OF AN INVENTORIED ITEM form (Attachment A), do I still need to complete the REQUEST FOR PICK UP OF SURPLUS PROPERTY form (Attachment C)?
Only if you want to schedule someone to pick up the item. If you would like to bring it to surplus during regular viewing hours, you do not need the form.
11. What is my ORG number?
Your ORG number is the second set of six numbers in your FOP. You can determine which ORG by looking up the tag number in TTUHSC Property Inventory https://www.fiscal.ttuhsc.edu/propinv/.
12. Who needs to sign the DEPARTMENTAL CERTIFICATION FOR SURPLUS OF AN INVENTORIED ITEM form (Attachment A)?
The department’s designated property custodian.
13. My department has an extra desk, can I buy it for myself?
All items must come through Surplus in accordance with State of Texas laws. All surplus must be sold to the public on a competitive bid basis or first-come, first-serve basis. Before items can be sold to the public, Surplus must ensure that there is not a need for the item on campus or with another state agency. All public sales must be advertised to ensure the public has fair access to the surplus.
14. Can I bring in Surplus from home?
TTUHSC Surplus only handles surplus from the University. If you have surplus at home that is not owned by the university or the State of Texas, you are encouraged to donate it to a non-profit organization such as the Goodwill or Salvation Army.
15. Can my department donate our old computers to the high school?
Disposal of State Surplus is governed by multiple State of Texas laws, rules, and regulations and there are special requirements that must be met before donations are possible. Please contact General Services at 3-2090 with specific circumstances.