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Poster Competition

While the event is hosted by the Graduate Student Association, Graduate School of Biomedical Sciences, the poster competition is open to all research areas. The judging criteria are set up to evaluate a hypothesis and the methods used to research that hypothesis, along with an ability to clearly present those original ideas. The research does not have to be biomedical in nature. Whatever research you have to share is welcome. Not only can this be a wonderful learning experience, but it offers students an opportunity to practice public speaking and a chance to win scholarship money.

Poster Guidelines

If multiple pieces, they should all be mounted on colored poster board or matting materials. Other appropriate formats include the laminated/un-laminated "all in one or one piece" large posters. Push pins will be provided at your assigned bulletin board for hanging. You may want to group logically consistent sections or columns of the poster on backgrounds of the same color.

All presenters for March 11, 2015, morning session (8:00 am-12:00 pm) must have their posters hung by 7:30am that day and, presenters for afternoon session (1:00-5:00 pm) must have their posters hung by 12:30pm that day. AFTER BEING JUDGED, POSTERS MUST BE taken down immediately. Any poster not hung or removed by this time will be disqualified- no exceptions.
All presenters for March 12, 2014, must have their posters hung by 12:30pm that day and, AFTER BEING JUDGED, MUST BE taken down immediately. Any poster not hung or removed by this time will be disqualified- no exceptions.

Although some bulletin boards are larger, the maximum bulletin board space allowed for your poster will be 44"Vertical X 44" Horizontal.
Please do not write on or damage the bulletin boards.
Make sure that your poster includes the following information: Title, authors (This will probably include your advisor), and the institution the work was done in. There is no need to include the abstract number as it will be on the bulletin board in the upper left-hand corner.
Arrange materials in columns rather than rows. It is easier for viewers to scan a poster by moving systematically along it rather than zig-zagging back and forth in front of it. An abstract and/or introduction should be placed at the upper left and a conclusion at the lower right, both in large typeset.
The body of the poster should include a copy of the abstract and/or introduction, they hypothesis, a methods (strategy) section, a discussion, and a conclusion. The legends of the figures contain commentary that would normally appear in the body of a manuscript. They should describe the content of the figure and the conclusions derived from them. Details of methodology should be brief and should be placed at the end of the legend (if there was no methodology section in your poster).

Bear in mind that illustrations may be viewed from a distance. The sequence of illustrations should be indicated with numbers or letters at least 1 inch high, preferably in bold print. Each figure (graph, table, diagram, etc.) should have a heading and a summary of the results for that figure.

Your poster should be self-explanatory so that you are free to supplement and discuss particular points raised in inquiry. The poster session offers a more intimate forum for information discussion than a slide presentation. This becomes difficult if you are obliged to devote most of your time to merely explaining your poster to a succession of visitors. Your poster must include a statement to clarify the significance of your work. How does it fit into the big picture? Limit jargon usage. Judges and viewers are from varied backgrounds and may not be familiar with terms used in your field. Define all abbreviations used in your poster. Your main priority is to get your point across to the viewer and to fulfill the judging criteria. Many posters are on display in the basic science departments at any time. If this is your first time to present a poster, we recommend that you view these examples.

Total time for presentation will be 10 minutes. During that time, there will be no interruptions by the judges. 2 additional minutes of questions from the judges will follow each presentation. Point deductions will be enforced if the 12 minute time frame is exceeded.
In case of group presentations, only one person would be presenting the poster during the poster presentation. However, the group can participate in discussions during the open presentation.

Check for your assigned presentation times and abstract numbers. If you are not in front of your poster at the beginning of your designated time, you will forfeit your opportunity to present your poster.


abstract guidelines

Abstracts should be a maximum of 300 words. The last day for submitting abstracts is Friday, February 13th, 2015. Submissions are first come, first served. Please select your appropriate school and subcategory (if necessary). Click the appropriate box if your work is a clinical or case study experiment. If you are having trouble deciding which to pick, consult your school's point of contact. 

School of Nursing: Dr. Alyce Ashcraft

School of Health Professions: Dr. Rajinder Koul

Graduate School of Biomedical Sciences: Dr. Janette Dufour

School of Medicine: Dr. Simon Williams

Residents & Clinical Fellows: Dr. Surendra Varma

Poster Categories
  • Undergraduate- All undergraduate participants are in this category
  • Graduate students years 1-2
  • Graduate students years 3+
  • Medical students years 1-2
  • Medical students years 3-4
  • Masters of Graduate Medical Sciences students
  • School of Health Professions students
  • School of Nursing students
  • School of Pharmacy Students
Poster Presentation dates & times

Please ensure that you are able to attend your potential time frame before submitting an abstract. If you are not sure what category you belong to please consult your school's point of contact. 

  • Wednesday, March 11th
    • Masters of Graduate Medical Sciences (14 spots) 8:00 a.m. - 12:00 p.m.
    • Graduate Students years 3+ (42 spots) 8:00 a.m. - 12:00 p.m. 
    • Graduate Students years 1-2 (42 spots) 1:00 - 5:00 p.m. 
    • Undergraduates (14 spots) 1:00 - 5:00 p.m.
    • School of Nursing students (14 spots) 1:00 - 5:00 p.m.
    • School of Pharmacy students (14 spots) 1:00 - 5:00 p.m.
  • Thursday, March 12th
    • Residents and Clinical Fellows (56 spots) 8:00 a.m. - 5:00 p.m.
    • Medical Students Years 3-4 (42 spots) 8:00 a.m. - 12:00 p.m.
    • Medical Students Years 1-2 (42 spots) 1:00 - 5:00 p.m.
    • School of Health Professions students (14 spots) 1:00 - 5:00 p.m.
Time requirements

Each presenter will be given 10 minutes to present his/her poster. Judge's aides will notify presenters when they have 1 minute left. The presentation will be followed by 2 minutes of questions and answers from the judges. Absence during your assigned presentation time will result in disqualification. Additionally, failure to remove posters by the end of the posted session time will result in disqualification. 

If you are unable to make your designated time slot you will have till March 10th to contact SRW Poster organizer Ravi Rajmohan

apply to be a student speaker!

Each year, one student from each of the four schools (Medicine, Allied Health, Nursing, and Graduate Biomedical Sciences) is selected to give a 15 minute seminar over his/her research as an introduction to our key-note speakers. If you are interested in this opportunity simply click “I would like to considered as a student speaker” when you submit your abstract. If you have been selected the Student Research Week committee will contact you by March 1st.

T-Shirt Orders

Please send an email to with the size of t-shirt you would like. Sizes are in men's and women's from small to XXL.

Judging Criteria

The judges will use criteria when reviewing posters:

Judging Criteria for Scientific Research

Judging Criteria for Case Presentations

Judging Criteria for QEP Categories

Poster Submission

The abstract submission page is now closed! thank you for your submissions!

For questions, please contact Loc Le at

By submitting you agree to the aforementioned criteria.

Rules subject to change. Please check back for updates.

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