While the event is hosted by the Graduate Student Association, Graduate School of
Biomedical Sciences, the poster competition is open to all research areas. The judging
criteria are set up to evaluate a hypothesis and the methods used to research that
hypothesis, along with an ability to clearly present those original ideas. The research
does not have to be biomedical in nature. Whatever research you have to share is welcome.
Not only can this be a wonderful learning experience, but it offers students an opportunity
to practice public speaking and a chance to win scholarship money.
Your poster should be self-explanatory so that you are free to supplement and discuss
particular points raised in inquiry. The poster session offers a more intimate forum
for information discussion than a slide presentation. This becomes difficult if you
are obliged to devote most of your time to merely explaining your poster to a succession
of visitors. Your poster must include a statement to clarify the significance of your
work: How does it fit into the big picture? Limit jargon usage. Judges and viewers
are from varied backgrounds and may not be familiar with terms used in your field.
Define all abbreviations used in your poster. Your main priority is to get your point
across to the viewer and to fulfill the judging criteria. Many posters are on display
in the basic science departments at any time. If this is your first time to present
a poster, we recommend that you view these examples.
CREATING YOUR POSTER:
Although some bulletin boards are larger, the maximum bulletin board space allowed
for your poster will be 44"Vertical X 44" Horizontal. Please do not write on or damage the bulletin boards.
Arrange materials in columns rather than rows. It is easier for viewers to scan a
poster by moving systematically along it rather than zig-zagging back and forth in
front of it.
Make sure that your poster includes the following information:
- Authors (contributors to your work; your advisor)
- Institution where the work was performed
This should be placed at the upper left in large typeset. There is no need to include
the abstract number as it will be on the bulletin board in the upper left-hand corner.
- The Body of the poster should contain figures, and may include a hypothesis, a methods/approach
section, and a discussion.
- Figures and Figure Legends
Bear in mind that Figures may be viewed from a distance. To assist the viewer, you
may indicate the correct sequence of your Figures with numbers or letters at least
1 inch high, preferably in bold print. Each Figure (graph, table, diagram, etc.) should
have a heading and a brief summary.
Figure legends should be concise, describing the content of each figure and the conclusions
derived from them.
- Conclusions and Future Directions
This should be placed at the lower right in large typeset.
If multiple pieces, they should all be mounted on colored poster board or matting
materials. Other appropriate formats include the laminated/un-laminated "all in one
or one piece" large posters. Push pins will be provided at your assigned bulletin
board for hanging. You may want to group logically consistent sections or columns
of the poster on backgrounds of the same color.
POSTER PLACEMENT AND REMOVAL:
All poster presentations, both Wednesday and Thursday, will take place on the 1st and 2nd floor of the Academic Classroom Building (ACB) lobby.
You will be assigned a presentation date, time and abstract number by March 1, 2016.
The SRW planning committee will let you know by email.
Please see below for instructions regarding your specific presentation time slot:
Wednesday March 9, 2016, morning session (8:00 AM-12:00 PM) and afternoon session
(1:00 PM-4:00 PM)
Poster boards will be available for presenters to hang their posters on Tuesday evening
at 4 PM. All presenters must have their posters in place by 7:30 AM Wednesday. Posters
must be taken down by 5 PM on Wednesday. Any poster not hung or removed by this time
will be disqualified- no exceptions.
Thursday March 10, 2016, morning session (8:00 AM – 12:00 PM) and afternoon session
(1:00 PM-4:00 PM)
Poster boards will be available for presenters to hang their posters on Wednesday
evening at 5 pm. All presenters must have their posters in place by 7:30 AM Thursday.
Posters must be taken down by 5 PM on Thursday. Any poster not hung or removed by
this time will be disqualified- no exceptions.
PRESENTING YOUR POSTER:
If you are not in front of your poster at the beginning of your designated time you
will forfeit your opportunity to present your poster. The total allotted time for
each poster presentation will be ten (10) minutes. During that time, there will be
no interruptions by the judges. Two (2) additional minutes of questions from the judges
will follow each presentation. Point deductions will be enforced if the 12 minute
time frame is exceeded.
In the case of group presentations, only one individual may verbally present their
poster to the judges. However, the remaining members of the group may participate
in discussions during the open presentation during the ‘Poster Exhibit’ (see below).
POSTER EXHIBIT SESSION
Similar to a conference poster session, the ‘Poster Exhibit’ serves as an open poster
session for students to discuss their research with attendees. This event will follow
the afternoon poster sessions on Wednesday and Thursday from 4:00 pm – 5:00 pm. THIS
EVENT IS REQUIRED BY ALL PARTICIPANTS to be considered for poster competition prizes.
We hold this session to encourage participants to learn about exciting new research
and network with other students and professors.
Please check the time and date of your poster presentation and attend your respective
Poster Exhibit Session time below:
For all Wednesday (morning and afternoon) poster competition participants:
Attend the Wednesday Poster Exhibit Session 4:00 PM – 5:00 PM
For all Thursday (morning and afternoon) poster competition participants:
Attend the Thursday Poster Exhibit Session 4:00 PM – 5:00 PM
Abstracts should be a maximum of 300 words. Please select your appropriate school
and subcategory (if necessary). Click the appropriate box if your work is a clinical
or case study experiment. If you are having trouble deciding which to pick, consult
your school's point of contact.
School of Nursing: Dr. Alyce Ashcraft
School of Health Professions: Dr. Rajinder Koul
Graduate School of Biomedical Sciences: Dr. Jannette Dufour
School of Medicine: Dr. Simon Williams
Residents & Clinical Fellows: Dr. Surendra Varma
Dates to remember
Abstract submission start date
Early-bird abstract closure date
Final abstract closure date
Please note: Due to an overwhelmingly increasing number of participants in the poster competition,
number of participants will be limited based on their initial submission of abstracts.
Please do not wait until 02-11-2016 to submit your abstracts. Participants submitting after 02-04-2016 will not be guaranteed participation in the
- Undergraduate- All undergraduate participants are in this category
- Graduate students years 1-2
- Graduate students years 3+
- Medical students years 1-2
- Medical students years 3-4
- Masters of Graduate Medical Sciences students
- School of Health Professions students
- School of Nursing students
- School of Pharmacy Students
Poster Presentation dates & times
Updates coming soon.
Each presenter will be given 10 minutes to present his/her poster. Judge's aides will
notify presenters when they have 1 minute left. The presentation will be followed
by 2 minutes of questions and answers from the judges. Absence during your assigned
presentation time will result in disqualification. Additionally, failure to remove
posters by the end of the posted session time will result in disqualification.
If you are unable to make your designated time slot you will have till March 10th
to contact SRW Poster organizer Jessica Smith.
apply to be a student speaker!
Each year, one student from each of the four schools (Medicine, Health Professions,
Nursing, and Graduate Biomedical Sciences) is selected to give a 15 minute seminar
over his/her research as an introduction to our key-note speakers. If you are interested in this opportunity simply click “I would like to be considered
as a student speaker” when you submit your abstract. If you have been selected the Student Research Week committee will contact you by
Poster competition participants will receive a SRW T-shirt during registration. Please
mention your T-shirt size preference (small to XXL) while submitting your abstracts.
The judges will use criteria when reviewing posters:
Judging Criteria for Scientific Research
Judging Criteria for Case Presentations
Design of the poster competition & selection of student speakers
The Student Research Week poster competition is overseen by an impartial Head Judge
who has decades of experience with SRW. The Head Judge helps choose the Student Speakers
from all who select to be considered as presenters, using a grading system for abstracts
in each category.
The Head Judge also assists the SRW committee with designing judge groups in order
to give students balanced evaluations. Judge scores are compiled and normalized under
the direction of the Head Judge. Normalization is conducted using a nationally-recognized
model, and the process is manually overseen to check one more time for bias.
We aim to give students the best feedback & constructive criticism possible, in order
to enhance all research at the TTUHSC.
Submissions are now closed for 2016 Student Research Week.
For questions, please contact Jessica Smith at firstname.lastname@example.org.
By submitting you agree to the aforementioned criteria.
Rules subject to change. Please check back for updates.
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