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Lync 2010 Help and Training

Quick Start: Use Lync 2010 Attendee

If you do not have Microsoft® Lync™ 2010 communications software installed, you can use Microsoft® Lync™ 2010 Attendee, which is a conferencing client that allows you to participate in Lync 2010 online meetings.

Lync 2010 Attendee provides communication tools such as instant messaging (IM), audio, video, as well as collaboration tools such as program sharing, screen sharing, attachments, whiteboard, polling, and slide presentation.

This topic presents a few tasks that you’ll have to do to start using Attendee.

What do you want to do?

Obtain Lync 2010 Attendee

You can obtain the Attendee client as follows:

  • The support team in your organization installs Attendee for you.
  • If the support team has set up Attendee, when you click the Join online meeting link in an online meeting request, you’ll be prompted to download and install Attendee.
    Join online meeting
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Prepare Lync 2010 Attendee for a meeting

You can adjust various settings in preparation for using Attendee. You can also adjust options when you’re in the meeting.

  • Click Start, click All Programs, and then click Microsoft Lync 2010 Attendee. The Lync Attendee - Options dialog box appears.

The options General, Personal, Ringtones and Sounds, Audio Device, and Video Device are the options that you can click from the Options dialog box. You can then either review them to make sure that they are applicable to what you want to do, or change them.

Attendee options

Attendee Options box

Note: You could join Lync meetings with earlier versions of Communicator, but we recommend that you use Lync 2010 for the best experience. With Lync 2010, you’ll get the full in-meeting features that are set by using Attendee.

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Install Lync 2010 Attendee before joining a meeting

As mentioned, the support team in your organization may have already installed and set up Attendee for you. If they did, you will see Microsoft Lync 2010 Attendee in the Windows Start menu, where you can open it and view and change options, if required.

When Attendee is installed, you can join a meeting as a guest or an authenticated user.

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Install Lync 2010 Attendee while joining a meeting

  1. Click the Join online meeting link in an online meeting request.
  2. A screen with instructions for selecting a client to install is displayed. Click Download and install Lync Attendee.
    Lync 2010 Join Meeting screen
  3. Lync 2010 Join Meeting screen
  4. A webpage with a download and install link will open. Follow the download and install instructions. After you’ve completed the installation, in the online meeting request, click Join online meeting again.
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Join a Lync 2010 online meeting

You can use Attendee to join a Lync online meeting as a guest or an authenticated user by following these steps.

  1. Click the Join online meeting link in the online meeting request.
  2. In the Lync 2010 Attendee sign-in screen, select whether to join as a guest or as an authenticated user by using your company credentials.

New attendee login

For general information about joining meetings, see Join from a computer without Lync 2010 installed.

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Wait in the lobby

Depending on how the organizer has set up the meeting, you’ll be able to either join the meeting immediately or wait in the lobby until a meeting presenter admits you. You can be admitted only by a presenter or an organizer.

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Start IM, phone, or video

As soon as you’re admitted to a meeting by a presenter or an organizer, you’ll see the meeting window. You can then use IM, audio, video and view what’s being shared or presented.

Meeting window

  • Click IM, Phone, or Video, depending on what you want to do.
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Start sharing

If you’ve joined a meeting as a presenter, you can share. When you are in a meeting as an attendee, you don’t have the option to share. To start to use one of the sharing options, an organizer or presenter must make you a presenter.

  • Click Share to see the available sharing activities.

For information about the tasks that you can perform once you’re in sharing mode, see Work Smart: Use Lync 2010 Attendee.

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