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OU Campus Content Management System

Training Guide

Assets Overview

Reusable content is convenient when working with multiple pages that require the exact same information. Assets allow for the creation and use of reusable content such as text, images, media, code blocks, image galleries, polls, and comments. The use of assets gives users a way to easily insert a block of content any number pages via the WYSIWYG Editor.  This allows for content to be edited once, and after being republished become updated on all subscribing pages. This makes it easy and convenient to update common content such as a department phone number, an image, or simplify form creation. The creation, editing, and management of assets is integrated into the permission system and can be modified with the access settings.

Creating & Managing Assets

There are four methods by which an Asset can be created. This section will review the methods, as well as how to create, insert, and edit Assets. Level 9 and 10 administrators can create Assets, and the Assets can be set to be accessible to everyone or only a specific group.

Types of Assets

Asset Types

There are up to four Asset types available. When an Asset is created or updated, it must be published. Publishing an Asset publishes all pages on which the Asset resides. The currently published content will be republished with the updated Asset.

Web Content (Generic) - Generic Assets are used for entering formatted text or media items. They are created and edited with a mini-WYSIWYG Editor. The Asset may preview in the WYSIWYG Editor. In some cases the Asset will only render in Preview. Web Content Assets support Dependency Manager. This type of asset is available across sites within an account unless Lock to Site is selected.

Plain Text - Text Assets are used for entering plain text. They are created and edited with the plain text editor. Text will be rendered as plain text and characters will be escaped. These Assets will render in the WYSIWYG Editor. This type of asset is available across sites within an account unless Lock to Site is selected.

Source Code Asset - Code Assets are used for entering source code such as JavaScript or PHP. They are created and edited with the Source Editor. Unlike plain text Assets, characters will not be escaped. Most Assets created using the code Asset tool will not be rendered when viewed in the WYSIWYG Editor. There is no preview for how these Assets will appear once rendered. Source Assets support Dependency Manager. This type of asset is available across sites within an account unless Lock to Site is selected.

Image Gallery - Image Gallery Assets allow users to create and manage image galleries. Users can upload images into the gallery; provide a title, caption, and description; and drag and drop images to modify the order. OU Campus will automatically generate thumbnails based on user-defined settings. These Assets will not render in the WYSIWYG Editor, but they will show on Preview. Image Galleries can only be edited and used on the site in which they were created.

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