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OU Campus Content Management System

Training Guide

Using Assets

Editing & Publishing Assets

Editing and publishing assets are functions available to level 9 and 10 administrators.

Editing an asset is similar to editing a page as several of the same actions and file operations are available.

Changes made by editing an asset do not affect the files on the production server or publish target until the modified asset is published. However, changed assets render on the staging server. Publish can be immediate or scheduled to occur in the future.

Once an asset has been inserted on a page, the page is said to have "subscribed" to the asset and the asset is a dependency of the page. An asset must be published after editing it in order to update the dependent pages that have subscribed to it. Pages that are checked out or otherwise in workflow are updated with the edited asset content, but not published. The republishing of pages subscribed to assets can be throttled by an administrator with the configuration of the account setting for publish threshold.

The available editing tools are dependent on asset type. For example, a Web Content Asset has a mini-WYSIWYG. A Source Code Asset has a mini-Source Editor. A Plain Text Asset does not include a toolbar.  Image Galleries have editing tools specific to those types of assets.

  1. To edit an Asset, navigate to Content > Assets.
    Assets Tab
  2. Locate the Asset to be edited. Use the tags to filter for the desired Asset. Assets from all sites will appear, except for Image Gallery which are site-specific.
  3. Click on its name or hover over Edit on the asset row and choose Asset. Assets checked into the system or checked out to the current user can be edited.
    Assets Hover to Edit
  4. The Asset will be checked out and the user will be dropped into the editor.
  5. Make the changes and save as needed.

An asset can be opened for editing from the File Navigation sidebar, by clicking Assets, and clicking on the asset name.

Important Note: Any changes to Assets will not affect the files on the Production Server until the Asset is published. However, changed Assets will render on the Staging Server. Publish can be immediate or scheduled to occur in the future.

How Publishing an Asset Affects Pages

When an Asset is published, the content of the Asset is saved to the database and is added to the versioning system. All pages depending on the Asset will then be updated by using the latest published version of the page. The current version of the page will not be published to prevent premature changes to the Production Server. In addition, publishing Assets will not have an affect on pages that are checked out to other users or are in the workflow system.

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