OU Campus Content Management System
Editing & Publishing Assets
Editing and publishing assets are functions available to level 9 and 10 administrators.
Editing an asset is similar to editing a page as several of the same actions and file
operations are available.
Changes made by editing an asset do not affect the files on the production server
or publish target until the modified asset is published. However, changed assets render
on the staging server. Publish can be immediate or scheduled to occur in the future.
Once an asset has been inserted on a page, the page is said to have "subscribed" to
the asset and the asset is a dependency of the page. An asset must be published after
editing it in order to update the dependent pages that have subscribed to it. Pages
that are checked out or otherwise in workflow are updated with the edited asset content,
but not published. The republishing of pages subscribed to assets can be throttled
by an administrator with the configuration of the account setting for publish threshold.
The available editing tools are dependent on asset type. For example, a Web Content
Asset has a mini-WYSIWYG. A Source Code Asset has a mini-Source Editor. A Plain Text
Asset does not include a toolbar. Image Galleries have editing tools specific to
those types of assets.
- To edit an Asset, navigate to Content > Assets.
- Locate the Asset to be edited. Use the tags to filter for the desired Asset. Assets
from all sites will appear, except for Image Gallery which are site-specific.
- Click on its name or hover over Edit on the asset row and choose Asset. Assets checked
into the system or checked out to the current user can be edited.
- The Asset will be checked out and the user will be dropped into the editor.
- Make the changes and save as needed.
An asset can be opened for editing from the File Navigation sidebar, by clicking Assets,
and clicking on the asset name.
Important Note: Any changes to Assets will not affect the files on the Production Server until the
Asset is published. However, changed Assets will render on the Staging Server. Publish
can be immediate or scheduled to occur in the future.
How Publishing an Asset Affects Pages
When an Asset is published, the content of the Asset is saved to the database and
is added to the versioning system. All pages depending on the Asset will then be updated
by using the latest published version of the page. The current version of the page
will not be published to prevent premature changes to the Production Server. In addition,
publishing Assets will not have an affect on pages that are checked out to other users
or are in the workflow system.