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OU Campus Content Management System

Training Guide

File Upload and Zip Import

Binary files can be uploaded via the Upload link in the Content > Pages list view OR binary files be uploaded via the Insert/Edit Image window in the WYSIWYG toolbar.

Binary files (images, PDFs, videos) are uploaded to and managed on the staging server in conjunction with a new feature called Binary Manager. Binary files must be published to production either with the webpage publish, or in a separate step. When linking to a file, use the file browse button to create a dependency tag which links to the file. If the linked file is renamed or moved, the Binary Manager automatically updates the link instead of creating a broken link.

Allowed Extensions

Images and Documents can only be uploaded to their respective folders. Allowed Extensions and Blocked Extensions in the Upload to window tells users what type of files can be uploaded to the selected folder. If attempting to upload a restricted file into the wrong folder, the error message will display, "Invalid document extension." Navigate to the corresponding folder to upload the allowed file type. For example, if you are uploading a PDF or Word document, make sure you are in the Documents folder or you will receive an error message.

Upload Files from the Content > Pages list view.

Go to Content > Pages to see the file list view. Select the Documents folder OR Images folder depending on the file type and click Upload.

content pages upload

A new window will open with Upload to options. Notice the allowed file extensions, and select upload options depending on the task at hand. See details below for file upload options.

upload to standard

Click the Add Files button to select files from your local machine or use Drag and Drop.

Click Start Upload.

File Upload Options
  • Access Group - Level 9 and 10 Administrators can limit file access to certain groups, but individual users can can only limit access from any group to which they belong.
  • Upload Type:
    • Select Standard to upload image as is.
    • Choose Upload and Edit Image if the image needs to be cropped, resized, or rotated before use.
      • As soon as you select a file to upload, the Image Editor panel displays to allow functions such as resize, crop, rotate, etc.
      • Edit the image as needed, then click Upload when done.
      • Save As window lets you rename the file before saving.
      • Click Save and the image is uploaded to the images folder.
    • Zip Import allows an already created .ZIP file to be imported and extracted. See details below for .ZIP Import
  • Overwrite Existing
    • Check the box if you want to replace the existing file with the new uploaded file using the same file name.
  • Drag and Drop files from your computer to the Upload window OR click Add Files to browse for files on your local machine.

Upload and link to Documents using WYSIWYG

If you are uploading and creating a hyperlink to a document file, the process is similar to inserting/uploading images.

insert edit link button on toolbar

Select the text on your webpage to serve as the hyperlink by clicking and dragging with your mouse.

hyperlink highlighted text

Click Insert/Edit Link on the WYSIWYG toolbar, or right click and select Insert/Edit Link. insert edit link icon

To create a dependency tag, click the File Browse button to upload a new document or select an existing document on the staging server.

insert edit link browse

In the Select File window, double click the Documents folder in the file navigation on the left side of the window to upload the PDF.

Click Upload and a new window will open to add files.

select file document

In the Upload to window, click Add Files and select a file from your local machine OR Drag and Drop your file into the Upload to window.

 upload to documents

Notice the Blocked Extensions which prevents files like JPEG images from being uploaded into the documents folder.

Users have the option to Rename the file or click Start Upload to upload the file.

The file should now display in the documents list view on the left side of the Select File screen.

select file document pdf

Click on the PDF file name to select and click Insert.

The Insert/Edit link window shows the url to the image and users can select display options.

 insert edit link to document

For PDF and Word Documents, set the Target to Open in a New Window. Links to webpages within the same site, set Target to Open in This Window)

Select the Class PDF Link which will display the Adobe Reader Icon.

Click Insert and the hyperlink text will display red with the Adobe Reader Icon.

link with adobe reader icon

Finish editing the page and click Save on the WYSIWYG toolbar

Publish the page from the page actions menu, which will publish the images as well.

Zip Import

Zip Import allows an already created .ZIP file to be imported and extracted. This is the best way to upload multiple files without having to select each one individually.

To import a .ZIP file do the following:

  • Create a .ZIP file on your local machine. To create a .ZIP file: Select multiple files, right click, then select Send to > Compressed zip folder.

zip file icon

  • In OU Campus, navigate to the Images or Documents folder, depending on the file types you are importing.
  • Click Upload, and select Zip Import in the file upload options window.

zip upload options

  • Review the files on the Zip Import screen, including error messages. Users can select, de-select, rename files, then click Finish Upload to extract files.

zip import file review

The files will now show in the Content > Pages list view.

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