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OU Campus Content Management System

Training Guide

Publishing a Page

File, directories, or sites can be published from the staging server to the production server or an alternative publish target, if configured. Once a page, directory or site is published is it available on the World Wide Web. This topic discusses publishing a page from a user's perspective.

Pages can be published by all user levels. However, it is possible to restrict publishing permissions by assigning an approver, and even overriding that restriction with a Publishers group. If, as a user, only Send to Approver is available, then the page must be sent to an approver as part of the publishing workflow.

Publishing a page is also a method to reuse content. Page publish can include publishing to multiple outputs and alternative publish targets.

Additionally, at the time of publish various automated reviews of the page to check spelling, accessibility, linking and standards validation can be configured by an administrator to automatically run.

Dependency Manager tracks when a page includes dependencies that have not yet been published. When publishing a page an error message indicates that the page includes unpublished content that might result in broken links or missing content. The unpublished content can include assets and unpublished pages. From the Publish Option section, select the Include unpublished dependencies checkbox to publish the unpublished content.

About Recycle, Delete, & Restore

Inherently, only administrators and Level 8 users can recycle and delete files, pages, directories, and assets. The delete permissions for Level 8 include only the files and directories to which they have access. Administrators can assign access rights for recycling and deleting files and pages to Level 1–7 users. By default the recycle bin function is configured for a site, and this allows pages on the staging server to be recycled rather than immediately and permanently deleted. When a page is recycled rather than deleted, it can later be restored if necessary. When a page is recycled on the staging server, the published derivatives are automatically deleted from production servers. Likewise, a file can also be solely deleted from the production server or other publish target by navigating to the Production tab or tab for the publish target, and deleting it. The recycle bin functionality does not extend to these servers. Once a file is deleted from the production server or publish target, it cannot be restored. It can be re-published from the main file on the staging server with any routine form of publishing, such as publish, site publish, directory publish, or scheduled publish. Directories cannot be recycled on staging nor on a production server. Directories that are deleted are immediately and permanently deleted. There is a multiple file recycle function. All or multiple files within a directory can be selected with the checkbox and the recycle bin function for multiple files can be selected. Then the directory can be deleted. Recycling files within a directory in this method enables the ability to individual restore the files from the directory. Restoring a file is performed from the recycle bin. From the recycle bin a file can be restored or permanently deleted, or the entire recycle bin can be emptied. For more information:

Recycleing & Restoring

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