Microsoft Campus Agreement
The purpose of this policy is to define the responsibilities of the faculty, staff, students and departments with regards to their use of the software provided through the Microsoft Campus Agreement.
Microsoft License Campus Agreement v2.0 provides the following entitlements to the students, faculty and staff of all TTUHSC campuses:
Licensing for office and "business related" home use of the following products:
- Microsoft Office Standard and Professional
- Microsoft Office for Macintosh
- Microsoft Windows Operating System upgrades
- Microsoft BackOffice Client Access Licenses
- Microsoft FrontPage
- Microsoft Visual Studio
It is the responsibility of the faculty, staff, students and departments who obtain software under the agreement, to carefully read the Microsoft Campus License Agreement. Furthermore, it is the responsibility of the faculty, staff, students and departments to understand and abide by the terms of the Microsoft Campus License Agreement.
The Microsoft Campus License Agreement expressly defines the rights of TTUHSC users. Microsoft reserves all rights not expressly granted in the license agreement. Furthermore, the software titles licensed to TTUHSC under the Microsoft Campus Agreement are protected by copyright laws and international copyright treaties, as well as other intellectual property laws and treaties. It is important to remember that the software provided by the Microsoft Campus Agreement is licensed, not sold, to the faculty, staff, students and departments of TTUHSC.
Individuals who fail to abide by the terms of the Microsoft Campus License Agreement or who engage in abusive or illegal activities related to the agreement shall be subject to such disciplinary action as defined by TTUHSC policy and if necessary, shall be subject to referral to the appropriate law enforcement or investigative agency.
The use of the software available through the Microsoft Campus Agreement is restricted solely to Texas Tech Health Sciences Center faculty, staff and students. No other individuals may participate in this agreement. The software included in this agreement cannot be transferred to another institution or individual. Employees are who terminate their service to TTUHSC are required to remove all Microsoft Campus Agreement licensed software from their personal PC and/or notebook computers. Students who leave TTUHSC prior to graduation are also required to remove all Microsoft Campus Agreement licensed software from their personal PC and/or notebook computers. Graduating students are granted perpetual use rights to the software under the Microsoft Campus License Agreement.
Prior to obtaining any software available through the Microsoft Campus Agreement, the individual (faculty, staff, or student) or department is required to sign and submit the Acceptance Form for that group (faculty, staff, student or department). The Acceptance Form outlines the responsibilities of that group. By signing and submitting the applicable Acceptance Form, the individual or department acknowledges that they will abide by the terms of the Microsoft Campus Agreement License Agreement. Acceptance Forms must also be submitted prior to obtaining software available through the Microsoft Campus Agreement through download. In this case, the responsibilities outlined in the applicable Acceptance Form are acknowledged by answering several questions and submitting the form electronically.
High Tech Computer Store located in the basement of the TTU University Center has been designated as the Authorized Education Reseller for the Microsoft Campus Agreement. This makes them the "central" contact for all purchasing actions. Under the Microsoft Campus Agreement, faculty, staff, students and departments are permitted to purchase CD copies of specific software. The cost of software is $5.00 per CD and will depend on the number of CD's required for that title. Faculty and Staff can purchase all available titles on CD. Students may purchase only Microsoft Office on CD. Operating systems and Visual Studio are available only as downloads. In order to purchase software, an acceptance form must be signed by the purchaser. The acceptance form defines the "do's and don'ts" of the license agreement that is applicable to the purchaser. The acceptance form used is dependent on whether the purchaser is faculty, staff, student or a department. If the purchaser is not in Lubbock, the software CD's can be mailed from High Tech after a credit card purchase has been processed. High Tech will ship a shrink-wrapped set of media to the ordering individual with an affixed label that states that by opening this package you agree to the Terms and Conditions of the Microsoft Campus Agreement. Note: All MCA software titles are downloadable from the TTUHSC MCA web site (http://www.ttuhsc.edu/it/mca).
Faculty, staff and students may purchase one copy of each title per year. The software can be installed on home (personal) computers in addition to university owned computers. Faculty and staff users may run one copy of a software title on a home PC that they own or lease providing the software is used for school-related purposes only. However, any software installed on home computers must be removed if the faculty or staff member terminates employment from the HSC. Students may install the software on two (2) different computers.
Software available through the Microsoft Campus Agreement will also be made available through download. The downloadable titles can be accessed through the TTUHSC Microsoft Campus Agreement web site at http://www.ttuhsc.edu/it/mca. Accessing the downloadable titles will require that you logon using your eRaider userid and password. If you do not know your eRaider userid and password or you have forgotten your password, you can access it through the eRaider web site at https://eraider.ttu.edu/ (Please note that the eRaider system is only accessible to current faculty, staff and students). In order to facilitate downloads and reduce download time, mirror sites will be established at each of the campuses. A procedure has been built into the logon process that will check each users campus location. Using this information, the user will automatically be directed to the mirror site that is nearest their location. Please note that software cannot be downloaded without submitting the appropriate Acceptance Form electronically. Users will be prompted to complete the applicable Acceptance Form prior to beginning any download.
Students can only obtain CDs for Office and FrontPage. These have registration requirements and limitations and High Tech must purchase those packages directly from Microsoft. Windows upgrades and Visual Studio Professional CDs are not available for students
Departments wishing to install software packages on their departmental desktops/notebooks can obtain installation media from High Tech (by providing a departmental account number) and burn copies as needed. Departmental administration will be required to maintain the highest accountability for each license distributed to students, faculty and staff. Administrators must understand that they have the legal right to copy media for faculty and staff but are prohibited from copying for students.
Summary of "How to obtain Microsoft licensed programs:"
Students can only purchase Office and Front Page and these are available at the High Tech Computer Store. Students will be required to sign the license agreement at the time of purchase from High Tech. All MCA software titles are downloadable from the TTUHSC MCA web site (http://www.ttuhsc.edu/it/mca).
Faculty and staff can purchase installation media for all packages from the High Tech Computer Store for an estimated $5 per CD. (nominal fee for the cost of installation media) They will be required to sign the license agreement at the time of purchase from High Tech. All MCA software titles are downloadable from the TTUHSC MCA web site (http://www.ttuhsc.edu/it/mca).
Departmental administrators can purchase installation media for all packages from High Tech Computer Store for an estimated $5 per CD. They will be required to sign the license agreement at the time of purchase from High Tech and will be advised they have legal permission to install these packages on their departmental computers but will be advised on the critical issue of accountability for each installation. Administrators will use this data to perform/report their biennial software audit. They will also have permission to burn CDs to support their departmental needs. This applies to all campus locations, too. They will send a memo to High Tech and High Tech will ship based on the locations request or remote campus locations can use the TechSan telephone network.
The Microsoft Campus Agreement permits TTUHSC faculty, staff, students and departments to obtain current or prior versions of software titles covered under the agreement. However, Microsoft does not offer free phone support for any software title covered in the Campus Agreement. In those cases where support is needed, it is the responsibility of the faculty, staff, student or departmental user to obtain support.
It is important to remember that support for some Microsoft software title versions is no longer available (i.e. Windows 95). Microsoft software title versions that are no longer supported by Microsoft will notbe supported by TTUHSC Technology Services.
TTUHSC IT departments will provide the necessary support to install Microsoft Campus Agreement software titles on institutionally owned PCs only. TTUHSC IT departments will notinstall, support or repair any individually owned PC and/or software. If problems arise during installation, the respective Help Desks will be available to provide verbal guidance. More comprehensive assistance, for personally owned systems, is available ONLY at High Tech Computer Store or regional business centers.
The High Tech Computer Store will provide weekly/monthly license distribution data reports to the TTUHSC IT departments (including the Chief Information Officer) for Microsoft Campus Agreement software obtained on CD. TTU Technology Services will provide weekly/monthly license distribution data reports to the TTUHSC IT departments (including the Chief Information Officer) for Microsoft Campus Agreement software obtained through download.
All departments who utilize the software available through the Microsoft Campus Agreement are required to keep an accurate and detailed inventory of this software. This inventory will include (but is not limited to) keeping records of the software title, software title version, PC the software title is loaded on and the location of the PC. Each departmental administrator will provide a quarterly, detailed report of software installations, to the Technology Services Software Portfolio Manager. Management of these resources and data is critical when departments prepare their biennial software audit reports, as well as, to satisfy the Microsoft Campus Agreement audit criteria.