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Project Management Office

Schedule and Governance

Information Resource (IR) Project Requests and Outlines are reviewed on a quarterly basis by the Project Review Team (PRT); Project Requests must be submitted to the ITPMO 30 days prior to the quarterly meeting. Information regarding dates and governance groups can be found below. Please note that this is a tentative schedule.

Quarterly IT Project Governance Review Schedule
QuarterSubmit Project Requests ByPRTEMT
2014 Fiscal Quarter 4 March 10, 2014 April 3, 2014 May 15, 2014
2015 Fiscal Quarter 1 June 12, 2014 July 10, 2014 August 7, 2014
2015 Fiscal Quarter 2 September 16, 2014 October 16, 2014 November 13, 2014
2015 Fiscal Quarter 3 December 9, 2014 January 8, 2015 February 5, 2015

Governance Groups

Project Review Team (PRT)

  • Membership: ITPMO representative (Chair), Infrastructure Assurance representative, and IT functional area managers
  • Scope of Responsibilities:
    • Evaluate proposed projects to determine technical feasibility
    • Determine project level by reviewing complexity and risk
    • Schedule projects for execution following prioritization by the Executive Management Team

Executive Management Team (EMT)

  • Membership: CIO (Chair), Executive IT Managers, IT Finance representative, ITPMO representative, and delegates from other areas based upon need
  • Scope of Responsibilities:
    • Authorize all IT projects to begin
    • Determine priority of implementation
    • Review project justification for validity
    • Evaluate relevant information from delegates, as necessary, to help determine project priority and project justification
    • Periodically review project priority, funding, and resource allocation


If you are submitting a project that will require programming and/or database development for a new web application or for other web related services, the work period and resource requirements will need to be discussed prior to setting a proposed work period. The IT Programming, Applications and Web Services department that performs these IT project services may not be able to schedule your project in the work periods indicated above.

This department currently has a very long queue of scheduled projects. Due to staff vacancies and the projects currently scheduled, the resources may not be available to meet your needs in the work period and by the deadline requested.

If your project request is best addressed by the IT Programming, Applications and Web Services, we are more than happy to discuss your project, possible work periods for scheduling and if necessary other options.



Last Updated 2/25/2014