TTUHSC Student Government Association
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Student Senate Constitution

Article I: Name

    The name of this organization shall be Texas Tech University Health Sciences Center Student Senate Association.

Article II: Purpose

    The purpose of this organization shall be to promote, coordinate and direct those student affairs and activities affecting the HSC student body as an entity as well as encourage communication among the individual schools that compose the HSC.

Article III: Duties and Power of the Senate

A.
         To determine, direct and coordinate student body policy.


B.
      Legislation shall include the following:
    1. Proposals introduced by any Senator.
    2. Petitions signed by TTUHSC students.
    3. Changes or Amendments to the Constitution introduced by proposals or petition.
C.
      Constitutional amendments
    1. Proposed amendments must be submitted to the President no later than the meetings immediately preceding the introduction of the amendment.
    2. Amendments shall be introduced to the senate and all discussions and voting shall be postponed until the next meeting.
    3. The amendment must be approved by two-thirds 2/3 majority of senators present and voting.
    4. Shall become effective immediately upon ratification.
D.
      All other actions, proposals, motions, or petitions shall require a majority vote of Senators present, except when otherwise specified by Robert's Rule.
E.
      Petitions from the student body.
    1. A petition shall be presented by the author(s) of the petition to the Student Senate for discussion and vote.
    2. Petitions must be submitted no later than two weeks prior to the meeting at which it is to be considered.
    3. Late petitions will only be considered in emergencies.
F.
      Referenda
    1. In order to be placed on the official student body ballot, then item must be accompanied by a petition signed by 10% of the student body or accompanied by legislation from the TTUHSC Student Senate stating that the senate has determined to place the item on the ballot by a 2/3 majority vote.

Article IV: Membership

A.
      All members of the Student Senate must be registered students at TTUHSC with a GPA of 2.5 or more current and cumulative. Student without a numeric GPA must have a pass states both current and cumulative.
B.
      Any vacancy that arises before the term of a member of the Student Senate ends shall be filled by the alternate Senator. Elections for a new alternate will be held within thirty days of the vacancy by the Elections Committee.
C.
      The members of the Student Senate shall consist of representatives from each of the disciplines within the HSC as a whole, to include all regional campuses. The number of Senators and Alternates from each school is set forth in the by-laws.
D.
      Ex-officio senators will have voting privileges on all HSC related matters, with the exception of those dealing with Student Service Fee Appropriations.
E.
      Terms are for one election year with elections held in April with outgoing Senators relinquishing duties at the banquet in April.

Article V: Organization

A.
      The student representatives of the TTUHSC shall compose the Student Senate.
B.
      The members of the Student Senate shall elect an executive council from its membership, which will include:
    1. President
    2. Vice President of Communications
    3. Vice President of Operations
    4. Vice President of Finance

Article VI: Elections

A.
      Eligibility for President, Vice President of Communications, Vice President of Operations, and Vice President of Finance shall be any returning Lubbock member of the Student Senate in good standing with at least one-year prior experience as a Senator.
B.
      Term is for one election year.
C.
      Senators are welcome back for an additional term. Open spots will be open for elections.
D.
      Elections of Senators shall be held in April for returning students and before September for incoming students. Dates shall be selected by the elections committee.

Article VII: Responsibilities

A.
      Members of the Student Senate shall be entrusted by their constituency to represent the interest of their respective school as well as HSC student interest. Members must accept responsibilities set forth in the by-laws.
B.
      As a representative, spokesperson, and advocate of the HSC students in academic, administrative, and philosophic affairs, each Senator is also entrusted with the duty of communicating, publicizing, and discussing controversies or proposals pending action by the Senate.
C.
      A designated senator from each represented discipline will be required to mail out a summary of current SGA events to designated school as well as send a copy to the Vice President of Communications no later than 3days after the Senate meeting.
D.
      Senators will abide by all the regulations stated in the Senate By-Laws.
E.
      Each senator will be required to attend all senate-wide community service projects per semester unless prior approval is authorized by the Executive Council.
F.
      Attendance Policy
    1. Senators will be allowed two total unexcused absences per year to include Senate and committee meetings. Excused absences include class, clinical rotations, and unforeseen circumstances, all other absences are considered unexcused.
    2. Following the second absence, the Senator will be notified in writing by the Senate Vice President of Operations.
    3. The attendance policy may be waived, by discretion of the Executive Council, for Senators with special professional commitments.
G.
      For senators who fail to meet the responsibilities they will be designated in bad standing, these senators will meet with the Executive Council to determine appropriate actions. Action may include a letter to the school.
H.
      Senators that are in bad standing are ineligible to return as a senator for the following year and run for executive council, in addition to having all senator privileges will be revoked.

Article VIII: Officers

A.
      President
    1. Shall represent the official opinion of the student body at TTUHSC when requested to do so to persons outside the Student Government Association. The President shall do so by vote of the Student Senate, if necessary.
    2. Shall preside over Senate meetings.
    3. Shall represent the Student Body of the HSC at all business or social functions or appoint a representative to do so.
    4. Shall call meetings, both special and regular, of the Student Senate.
    5. Shall supervise the appointment and establishment of Senate committees,
    6. Shall hold regular meetings with advisor and members of the administration.
    7. Shall serve on the Student Service Fee Advisory Committee.
    8. Shall attend all of Board of Regents Meetings, Foundation Board, and others as required by Administration.
    9. Shall preside over the Executive Council meetings.
    10. Shall chair the Student Regent selection committee during HSC Student Regent terms. In the event that the President wished to apply for the student regent, they must designate a Vice President to chair the committee.
    11. In the event of a deadlock over senate issues, the President shall cast the deciding vote.
B.
      Vice President of Communications
    1. Shall preside over meetings of the Student Senate when the President is absent.
    2. Shall oversee all committees and have weekly meetings with committee heads.
    3. Shall serve on the Student Health Fee Advisory Committee, Student Recreation Center Fee Advisory Committee, or Student Athletic Fee Advisory Committee, as needed.
    4. Shall chair the Scholarship Committee.
    5. Shall maintain communications with HSC relations office.
C.
      Vice President of Operations
    1. Shall record the minutes of the meetings and post them on the Student Government Association website.
    2. Shall conduct all Executive Council correspondence.
    3. Shall keep all the papers, records, communications and correspondence sent by and received by the Senate.
    4. Shall chair the Elections Committee.
    5. Shall maintain and regulate attendance records of all Senate meetings.
    6. Shall serve on the Student Health Fee Advisory Committee, Student Recreation Center Fee Advisory Committee, or Student Athletic Fee Advisory Committee, as needed.
    7. Shall monitor activities of voting members to ensure a quorum and the ability of the Senate to conduct business.
    8. Shall assist executive council on Senate Constitution changes.
D.
      Vice President of Finance
    1. Shall receive and disperse Senate fundswith the approval of Executive Council.
    2. Shall serve on the Student Health Fee Advisory Committee, Student Recreation Center Fee Advisory Committee, or Student Athletic Fee Advisory Committee, as needed.
    3. Shall chair the Senate Finance Committee.
    4. Shall present the HSC Student Budget to the Texas Tech Student Services Budget Allocation Committee.
    5. Shall meet with the president and treasurer of every student organization on budget.
    6. Shall oversee all other financial responsibilities deemed necessary by the Executive Council.
    7. Shall hold meetings with advisor and administration as needed.
E.
      Resignation of Vice President’s of Communications, Operations, and Finance
    1. In the event that one of the vice presidents’ resigns before his or her term is complete, the President shall appoint a suitable replacement from the Senate, who meets the eligibility requirements for that officer position.
    2. The entire Senate will vote to confirm the appointment within 30 days.
    3. In the event that there is no suitable replacement from the senate the executive council can ask for confirmation from the senate to continue with the remaining executive council as is with division of the appropriate responsibilities.
    4. In the event that the vice presidents violate the Code of Student Conduct, appropriate action will be taken by the Director of Student Services.
F.
        Resignation of President
      1. In the event that the President resigns their responsibilities before the end of their term, one of the Vice Presidents’ may assume the presidential responsibilities with the approval from the senate.
      2. In the event that the President violates the Code of Student Conduct, appropriate action will be taken by the Director of Student Services.
G.
      Post-Term Status in Student Government Association as HSC At-Large Senator (added 10/14/09)
    1. If any Executive Officer wishes to continue serving in the SGA at the end of their elected term, they may sit on the Student Senate as an HSC At-Large Senator.
    2. This position will function to give more general student representation for all campuses.
    3. There will be no limit to the number of these seats available in the Senate.
    4. Term:
      1. Maintains current HSC enrollment
      2. Continues to be a student in good standing
    5. They will be subject to the same rules and regulations as all other Senators.
    6. These positions will be re-evaluated on an annual basis by the SGA President and Director of Student Services.

Article IX: Standing Committees

A.
      Social Committee
    1. Shall coordinate and publicize the social functions of the Student Senate.
    2. Shall be chaired from within the Senate.
    3. Shall be composed of at least one member from each school.
    4. Shall coordinate with Senate Advisor and Executive Council on all major HSC Senate sponsored functions including Holiday Extravaganza.
B.
      Public Relations Committee
    1. Shall be responsible for setting deadlines and notifying senators of deadlines for the senate newsletter.
    2. Shall maintain senate bulletin board on a weekly basis.
    3. Shall maintain relations with The Daily Toreador
    4. Shall be composed of one senator from each school.
    5. Shall be chaired from within the Senate.
    6. Shall place Texas Tech and American flags on the Lubbock HSC campus for all home sporting events deemed appropriate by the Student Senate.
    7. Shall actively promote and publicize Texas Tech University System events on the HSC campuses.
C.
      Finance Committee
    1. Shall be chaired by the Vice President of Finance.
    2. Shall consist of at least one member from each school in the 1-ISC. The Vice President of Finance may not count as a representative of his or her school, so as to maintain the impartiality of executive members.
    3. Shall research and disperse allotted special projects funds to the individual Lubbock school governments and organizations in a manner that the Finance Committee deems equitable along with binding recommendations to the Student Senate as to how monies should be dispersed within each school.
    4. In the event of a deadlock over a financial issue, the Vice-President of Finance shall cast the deciding vote.
    5. If the Vice President of Finance has a conflict of interest, the President shall cast the deciding vote.
D.
      Community Service Committee
    1. Shall organize, conduct, and publicize any community service project undertake by the Senate
    2. Shall be chaired from within the Senate.
    3. Shall inform the Senators at least two weeks prior to a community service event
    4. Shall help plan and organize the multiple senate-wide community service projects.
E.
      Scholarship Committee
    1. Shall be chaired by the Vice President of Communications.
    2. Shall coordinate with the Alumni Office and/or Student Services fund-raising efforts for the HSC student Endowment Fund. This shall include the annual Thank-a-thon.
    3. Shall determine the recipients of the HSC Student Endowed Scholarship, excluding the dean’s award.
    4. Shall plan fund-raising events to replenish the Star-Spangled Scholarship fund.
    5. Shall plan the main event to award the Star-Spangled Scholarship.
F.
      Elections Committee
    1. Shall be chaired by the Vice President of Operations.
    2. Shall consist of one Senator from each school.
    3. Shall promote elections of representatives to the Student Senate.

Article X: Ad Hoc Committees

A.
        Shall be formed on a situational basis.


B.
        Shall be terminated at the end of the academic year or at a project’s completion, whichever is first.


C.
        Shall obtain a chairperson and membership as legislated by the Senate.


Article XI: Meetings

A.
        Meetings shall he held twice a month at a time the Senate Executive Council has agreed upon.


B.
        General meetings shall be open to non-participants.


C.
        Absence policy shall be followed as set forth in the by-laws.


D.
        Quorum: A majority of the members of the senate shall constitute a quorum.


E.
        A quorum must be present in order to conduct business and make decisions.


F.
        Committee meetings will be held at least twice a month.


G.
        Executive officers shall meet at least twice a month.


Article XII: Installation

A.
        All elected senate members shall take the following oath upon being installed, to be administered by the President:

"I do hereby solemnly swear that I will faithfully execute the duties of my office and will to the best of my ability preserve, protect and defend the Constitution of the Student Senate of Texas Tech University Health Sciences Center and regulations which may be made in pursuance thereof.


Article XIII: Inter-semester Functions

A.
      Senate Executive Council shall serve as the active Senate between semesters.

Revised 3/26/07


Amendments to the Student Senate Constitution

Amendment 2009.1

Senate passed this Amendment on October 14, 2009 by a vote of 36-0.


Article VIII: Officers

A.
      Post-Term Status in Student Government Association as HSC At-Large Senator
    1. If any Executive Officer wishes to continue serving in the SGA at the end of their elected term, they may sit on the Student Senate as an HSC At-Large Senator.
    2. This position will function to give more general student representation for all campuses.
    3. There will be no limit to the number of these seats available in the Senate.
    4. Term:
      1. Maintains current HSC enrollment
      2. Continues to be a student in good standing
    5. They will be subject to the same rules and regulations as all other Senators.
    6. These positions will be re-evaluated on an annual basis by the SGA President and Director of Student Services.
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