Promotion and Tenure Guidelines
Table of Contents
1. General Information for the Department of Biomedical Sciences
1.2 Department of Biomedical Sciences Mission and Vision Statement
2. Standards for Appointments, Reappointments and Promotions
3. Specific Criteria for Appointments, Reappointments, Promotions and/or Tenure
3.2 Research and Scholarly Activity
4 Requirements for Ranks
5 Tenure Track
5.1 Assistant Professor
5.2 Associate Professor
6 Non-Tenure Track
6.2 Non-Tenure Track Assistant, Associate or Full Professor
6.3 Adjunct and Visiting Faculty Appointments
7 Procedures for Promotion and Tenure
7.1 Petition for Promotion/ Tenure
7.2 Preparation for Dossier for Promotion/Tenure Evaluation
8 Procedures for Review of Tenure/Promotion Application
8.1 Review of Petition for Tenure/Promotion by the Department Peer Review Committee
8.2 Review by the Chair of the Department of Biomedical Sciences
8.3 Review by the Faculty Affairs Committee
8.4 Review by the Dean of the School of Pharmacy
8.5 Review by the President of TTUHSC
8.6 Board of Regents
9 Non-Reappointment of Faculty on Tenure Track Probationary Appointment
9.1 Notice of Non-Reappointment
10 Appeal of Non-Reappointment
11 Grounds for Dismissal of Tenured Faculty and Termination of non-Tenured Faculty
11.2 Cause for Dismissal or Termination of Appointment
12 School of Pharmacy Hearing Committee
Appointments, reappointments, promotions and non-reappointments in the Department
of Biomedical Sciences at Texas Tech University Health Sciences Center (TTUHSC) School
of Pharmacy are governed by the Board of Regents Rules (04.02), TTUHSC Tenure and
Promotion Policy (HSC OP 60.01), the School of Pharmacy Bylaws, and Department guidelines.
Based on University Policy, the Board of Regents reserves the authority and responsibility
for awarding tenure and advancement in rank of faculty. The Dean of the School of
Pharmacy reserves the authority and responsibility for initial appointments with rank,
and annual reappointments during the probationary period for faculty on tenure track,
and for all faculty on the non-tenure track. The primary responsibilities of Biomedical
Sciences faculty of TTUHSC School of Pharmacy fall into four main areas: (1) teaching,
(2) research and scholarly activity, (3) service (academic and professional), and
(4) advising the administration on the hiring, advancement in rank, and tenure of
faculty. In addition to these academic duties, professional qualities of the individual
are important and must be taken into consideration. The primary criteria for appointment,
promotion, and tenure within the Department of Biomedical Sciences follow from those
three areas of primary faculty responsibility.
The Mission of the Department of Biomedical Sciences is to create and disseminate
knowledge through world-class, integrated biomedical research with the goals of increasing
understanding of disease processes and medications, and of developing new therapeutics.
We are committed to innovative education of professional and graduate students to
become outstanding pharmacists and scientists.
Our Vision is to achieve and sustain excellence in state-of-the-art biomedical research
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Promotion and/or tenure of faculty within the Biomedical Sciences Department is contingent
upon demonstrated and documented performance in three major areas: (1) teaching, (2)
research and scholarly activity, and (3) service (academic and professional). The
relative importance of the three major areas will be weighted based upon the faculty
member's assigned duties and responsibilities in the School of Pharmacy. In addition
to the specific academic criteria enumerated above, certain professional qualities
also need to be taken into account when an individual is being considered for appointment,
reappointment or promotion. These professional qualities include integrity, initiative,
independence, cooperation and communication skills. A position as a faculty member
at TTUHSC and School of Pharmacy implies correlative responsibilities. In addition
to maintaining standards of competence, particularly those relating to scholarship
and teaching ability, faculty members are also responsible for maintaining the proper
attitude in objectivity, industry and cooperation with associates in the University.
For the purposes of this document and processes it governs, Proficiency (competence)
is defined as: high degree, possessing a thorough ability derived from training and
experience; Excellence, a higher order of achievement, is defined as: extraordinary
proficiency characterized by superior accomplishments derived from training, experience
and an extraordinary knowledge base.
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3.1.1 The Standard:
3.2.1 The Standard
Teaching refers to classroom teaching of professional and graduate students as well
as their instruction in non-classroom situations such as laboratory courses, research
laboratories, clinical settings, tutorials, and recitations. Teaching may also include
advising and supervising undergraduate, professional and graduate students, as well
as postdoctoral fellows in research projects. Continuing education lectures are considered
a teaching activity. Teaching contributions may include publications concerning instructional
techniques or curriculum development, and the development of teaching materials or
new instructional methods and devices. Teaching accomplishments, while sometimes difficult
to evaluate, must be given a high priority. Important measures of good teaching are
influence exerted on students (professional and graduate) and mastery of the field.
Similarly, multidisciplinary teaching activities are important given the philosophy
and mission of the TTUHSC School of Pharmacy. Since many classes are team taught at
the TTUHSC School of Pharmacy, a well-rounded and broad background is essential. A
faculty member must be willing and able to draw on a variety of disciplines and provide
examples of importance and relevance to the practice and instruction of professional
pharmacy and graduate students within their area of expertise. Faculty members are
encouraged to demonstrate innovative teaching methods and are expected to incorporate
current issues into their courses. Teaching should be documented with respect to quality,
quantity, impact, and outcomes of the Pharm.D. and M.S./Ph.D. candidates as well as
A faculty member's teaching excellence is reflected by Pharm.D., M.S., Ph.D. and other
students' achievements in the classroom, laboratory, annual assessment exercises,
and other areas. Documented improvements in the learning environment and curriculum
support a faculty member's record of teaching. Achievement of teaching excellence
demands that the faculty member has earned a reputation as an excellent teacher from
his students as well as his peers. Documentation of accomplishments may include, but
is not limited to, some combination of sources listed below. In joint endeavors, the
evidence should specify the extent of each person's contributions.
126.96.36.199 Professional and graduate courses, including continuing education, taught
by the faculty member for the years preceding the application for promotion, with
numbers of contact hours involved.
188.8.131.52 Scope of teaching activities, such as the size and level of teaching load,
and any exceptional responsibilities undertaken.
184.108.40.206 Peer evaluations by colleagues/supervisors who are familiar with the faculty
member's teaching, having team taught with the faculty member or having taught the
faculty member's students in subsequent courses.
220.127.116.11 Evaluation by student questionnaires designed to reflect teaching effectiveness
18.104.22.168 Development of innovative courses, preparation of innovative teaching materials
or instructional techniques.
22.214.171.124 Creative contributions to an instructional program, including development
or significant revision of curriculum or course of study.
126.96.36.199 Leadership within the faculty for curriculum development.
188.8.131.52 Successful direction of individual Pharm.D. or M.S./Ph.D. candidates in such
areas as independent studies, specials student projects, and formal or informal student
184.108.40.206 Academic advisement including professional and graduate students.
3.1.4 Impact or Significance
220.127.116.11 Scholarly publications concerning teaching (textbooks, software, published
lecture notes or articles).
18.104.22.168 Evidence of innovation in teaching methods, course content, other learning
experiences, curriculum development or revision, or contributions to educational theory.
22.214.171.124 Evidence that contributions to teaching are being adopted or are affecting
teaching programs at other institutions.
126.96.36.199 Evidence of impact on the professional careers of former students and colleagues
and junior faculty.
188.8.131.52 Recognition by peers for teaching contributions at the level of the Department
184.108.40.206 Publication and adoption of textbooks, review articles or case studies.
220.127.116.11 Awards received in recognition of outstanding teaching.
18.104.22.168 Invitations from other institutions and departments within TTUHSC/TTU, to
participate in their teaching programs or to mentor/evaluate faculty in their teaching
22.214.171.124 Honorary lectureships/visiting professorships at other institutions and/or
guest lectureships at national and regional meetings.
126.96.36.199 Awards/honors earned by Pharm.D. and M.S./Ph.D. candidates directly mentored/tutored.
188.8.131.52 Reviewer for teaching columns, chapters, books or software.
184.108.40.206 Invitations to serve as consultant in educational programs and methods.
220.127.116.11 Grants to support instructional activity.
18.104.22.168 Membership on special bodies concerned with teaching such as accreditation
teams and special commissions.
22.214.171.124 Election to offices, committee activities and other important service to
professional associations and learned societies including editorial work and peer
reviewing as related to teaching.
Research is defined to include systematic collection and analysis of information for
the generation of new knowledge, including investigative work as well as other peer
reviewed contributions to the scientific and professional literature. Included under
research are studies that involve laboratory, field, clinic, library and other sources
of information. Tenured and tenure track faculty within the Department of Biomedical
Sciences are required to conduct and publish original research, to obtain independent,
peer-reviewed, extramural research funding and are encouraged to engage in other scholarly
activity such as authoring patents, book chapters, books, and review articles. Written
work that is not peer reviewed may support a faculty member's dossier, but by itself
is insufficient evidence of proficiency in scholarly activity. Proficiency (competence)
and accomplishment in research are primarily documented by the presentation of publications
based on original research and funded extramural grant applications. For demonstration
of excellence in research, evidence must be submitted which not only illustrates independence
and leadership in performance of research but also documents the impact or significance
of the research and the recognition which the individual has achieved. 3.2.2 Documentation
Evidence of original research or other creative scholarly activities includes, but
is not limited to, the sources listed below. In joint endeavors, the evidence should
specify the extent of each person's contribution. 3.2.3 Performance
126.96.36.199 Listing of scholarly research publications, i.e., journal articles, patents,
books, reports and monographs. The candidate should appear as primary or corresponding
author in a reasonable number of refereed publications.
188.8.131.52 Listing of presentations of original research at regional, national or international
conferences: poster, oral presentations, section leader, etc.
184.108.40.206 Development of or obtaining patents for, processes or instruments useful in
solving important problems.
220.127.116.11 Scholarly reviews of publications by the faculty member.
18.104.22.168 Number of professional students, graduate students, postdoctoral fellows,
and visiting professors advised and publications emanating from their work.
22.214.171.124 Number of graduate committee memberships, by department and institution.
126.96.36.199 List of grant applications to various sources including NIH, universities,
foundations, companies, and state agencies. 3.2.4 Impact or Significance
188.8.131.52 Workshop leader in an area of scientific and/or professional expertise.
184.108.40.206 Scholarly reputation of the journals in which publications appear, including
the reputation of publishers of books and monographs.
220.127.116.11 Independent judgment of recognized experts concerning the quality of the research.
18.104.22.168 Published evaluation of the research (as in book reviews, patents, responses
22.214.171.124 Evidence that research has stimulated the work of other researchers or provided
new breakthroughs in the field.
126.96.36.199 Evidence that research is making a contribution to other researchers by citation
of research in other publications.
188.8.131.52 External evaluations or reviews of grant applications. 3.2.5 Recognition
184.108.40.206 Consultant for governmental agencies, industry, professional groups, or serving
as an expert witness.
220.127.116.11 Awards received in recognition of outstanding research.
18.104.22.168 Election or appointment to officership of national and international scientific
organizations in recognition of outstanding research accomplishments.
22.214.171.124 Election to offices, committee activities, and important service to professional
associations and learned societies, including editorial work and peer reviewing as
related to research and other creative scholarly activities.
126.96.36.199 Appointments to serve on scientific review or advisory committees which are
based on research accomplishments.
188.8.131.52 Appointments as research consultants to state, national, international and
company groups engaged in innovative or applied research.
184.108.40.206 Honorary degrees awarded.
220.127.116.11 Fellowship in national professional organizations.
18.104.22.168 Grants or contracts from company or private foundations to conduct research.
22.214.171.124 Competitive external grants and contracts to conduct research.
126.96.36.199 Competitive internal grants and contracts to conduct research.
3.3.1 The Standard (Academic)
Academic service is oriented to the needs of the Department of Biomedical Sciences,
the School of Pharmacy, and TTUHSC. Academic service includes administrative roles
in the Department, School and University, and membership and leadership in committees
both within the University and outside. 3.3.2 Documentation
Faculty members should document participation and contribution to academic service,
e.g., committee assignments, contributions, leadership positions, attendance records,
student activities and observations of colleagues. Evidence of academic service effectiveness
may include, but is not limited to, the sources listed below. In joint endeavors,
the evidence should specify the extent of each person's contribution. 3.3.3 Performance
188.8.131.52 Description of service activities in the Department, School, or University.
This should include, for each activity, the nature of the service, duration of service
and the amount of time given, role played by faculty member within the organization,
and the accomplishments of service activity.
184.108.40.206 Other activities including mentorship programs for faculty, Pharm.D. and Ph.D.
candidates. 3.3.4 Impact or Significance
220.127.116.11 Evidence that service activities contributed in a meaningful way to the Department,
School or University.
18.104.22.168 Evidence that activities have resulted in creation or development of systems
for improvement of the organization.
22.214.171.124 Evidence that contributions have had important effect on policies and programs
of the organization.
126.96.36.199 Evidence that new knowledge, methods or policies derived from the service
have diffused to other organizations or committees.
188.8.131.52 Scholarly publications concerning service. 3.3.5 Recognition
184.108.40.206 Honors and awards received in recognition of outstanding service contributions.
220.127.116.11 Invitations from other institutions or organization, including other departments
within TTUHSC, to help plan, organize and review similar activities.
18.104.22.168 Appointment to national committees related to service activities.
22.214.171.124 Grants and contracts received to provide service.
3.4.1 The Standard
Faculty members of TTUHSC should also make important contributions in the form of
professional service. This may include service in professional organizations, grant
review committees, journals (reviewer or editorial board member), and other activities
targeted toward academic or scientific service. 3.4.2 Documentation:
Evidence of professional service contributions includes, but is not limited to, the
sources listed below. In joint endeavors, the evidence should specify the extent of
each person's contribution. 3.4.3 Performance
Description of service activities outside the Department, School and University. This
should include each organization or committee served, including, the nature of service,
duration of service and amount of time given, role played by faculty member and status
within the organization or committee served, and the accomplishments of service activity.
3.4.4 Impact and Significance
126.96.36.199 Quality of service performed as assessed by external peer evaluation.
188.8.131.52 Evidence that service activity has contributed in a meaningful way to a professional
184.108.40.206 Evidence that the contributions have had important effect on policies and
programs of the organization.
220.127.116.11 Evidence that service has had a positive effect on the local community, state,
or national level. 3.4.5 Recognition
18.104.22.168 Honors and awards received in recognition of outstanding service contributions.
22.214.171.124 Appointment to national committees related to service activities.
126.96.36.199 Grants and contracts received to provide service.
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Each rank has distinct requirements in terms of terminal degree, years in rank, and
levels for criteria. Terminal degree refers to the highest degree awarded in a discipline;
the doctorate is the usual terminal degree. Faculty members recommended for appointment
at the rank of Assistant Professor, Associate Professor or Professor must have earned
the degree of Doctor of Philosophy, Doctor of Public Health, Doctor of Pharmacy, Doctor
of Medicine, Doctor of Science, or equivalent within their area of expertise and have
completed postdoctoral training or equivalent job experience in the assigned duties
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Time served on tenure track in Assistant Professor, Associate Professor and Professor
ranks shall count as probationary time toward the award of tenure. Tenure may be awarded
only at the Associate Professor and Professor ranks (HSC OP 60.01). The maximum probationary
period for admission to tenure is the same for all tenure eligible ranks. This policy
will apply for all faculty hired after October 2007. Before the end of the seven-year
probationary period at TTUHSC, an untenured Assistant Professor, Associate Professor,
or Professor must be notified in writing either that tenure has been awarded or that
the appointment will not be renewed at the end of the eighth year. For faculty hired
before October 2007 and who are still in their tenure probationary period, these faculty
will have the option of either i) choosing to retain the original probationary period
under which they were hired or ii) petitioning for the new probationary period listed
in the October 2007 Board of Regents' Rules. Such faculty must report their choice
in writing to the Dean and the Department Chair by March 1, 2009. Failure to request
the new probationary period shall mean the faculty member shall retain the original
probationary period. Only persons with full-time appointments shall be eligible for
tenure. Requests for early action may be appropriate if a faculty member's accomplishments
are exceptional. For computing probationary periods for admission to tenure, the effective
date of each appointment shall be September 1st of the calendar year in which the
appointment is made. Credit toward tenure that was accrued at another institution
of higher learning (or during previous employment with TTUHSC) may be counted as partial
fulfillment of the probationary period (HSC OP 60.01). The number of years will be
determined by the Dean with the advice and agreement of the prospective faculty member
and the Department Chair. The original letter of appointment shall contain specific
information regarding the probationary years credited toward the acquisition of tenure,
Tenure at the Associate Professor level may be recommended only for those faculty
who have demonstrated to their peers and institutional administrators satisfactory
competence (proficiency) in all three academic areas with promise of excellence in
teaching and research. Tenure at the rank of Professor may be recommended only for
those faculty who have demonstrated to their peers and institutional administrators
satisfactory competence (proficiency) in all three academic areas with excellence
in teaching and research.
The President, at the request of the Dean, may recommend that the TTUHSC Board of
Regents award 'appointment with tenure' to accommodate the recruitment of senior-level
faculty who have been granted tenure by universities or institutions of higher learning
that are at levels comparable to TTUHSC. The qualifications of such candidates will
be reviewed and voted upon by the Department Peer Committee, the Department Chair,
and the School Faculty Affairs Committee in accordance with Department and School
of Pharmacy tenure policies, as well as HSC OP 60.01. Occasionally, faculty will experience
extraordinary circumstances during their appointment that result in the need to interrupt
the probationary period, so that the number of years considered as part of the probationary
period are not consecutive. Staying of the probationary period will not jeopardize
or adversely affect the faculty member in the tenure review. Guidelines for requests
to stay the probationary period are provided in HSC OP 60.01.
A TTUHSC faculty member may request an extension of his or her maximum probationary
period in order to accommodate extraordinary circumstances. This period of time is
expressly not a leave of absence, but rather is a defined period during which expectations
for faculty performance are adjusted to reflect a faculty member's past or current
circumstances. The expectations and responsibilities during this period will be defined
in writing by the Department Chair and approved by the Dean. The maximum extension
that may be granted a faculty member is three years, regardless of the combination
of circumstances. A faculty member who is granted an extension of the probationary
period will be judged and evaluated on the same basis and by the same standards as
though there had been no extension. A faculty member who wishes an extension of their
maximum probationary period must request such in writing with justification to the
Department Chair. The Chair, after seeking input from the Department Peer Committee,
forwards a recommendation to the Dean. The Dean recommends to the President for final
approval. Requests for extension will only be considered when they are made prior
to the start of the tenure review process (i.e., before submission of the tenure dossier).
At the completion of the first three years of the probationary period for a tenure
track faculty member, a mid-term review will be completed by the Department Peer Committee.
The findings of the Peer Committee will be reported to the faculty member, the Department
Chair, and the Dean.
The Assistant Professorship is the primary entry level position for tenure track appointments
at TTUHSC and the Department of Biomedical Sciences.
Degree: Individuals must have the terminal degree appropriate for their discipline and postdoctoral
training or equivalent experience.
Years in Rank: Individuals do not need a minimum number of years in a lower rank.
Levels for the Criteria: An Assistant Professor is appointed chiefly on the basis of promise, in which individuals
should show potential of moving toward proficiency and excellence in the criteria
appropriate to their work assignments. The individual should show potential for creative
efforts in teaching, research/scholarly activity and service.
The Associate Professorship is the middle rank at TTUHSC and the Department of Biomedical
Individuals must have the terminal degree appropriate for their discipline and postdoctoral
training or equivalent experience. Years in Rank:
As described in the HSC OP 60.01 Assistant Professors must be notified before the
end of their seventh year of service that promotion and tenure has been awarded or
that the appointment will not be renewed. Promotion and tenure may be awarded to qualified
faculty members in shorter periods of time when circumstances warrant. If a faculty
member fails to receive tenure and/or promotion when considered before the end of
the probationary period, this shall not jeopardize reconsideration in subsequent years.
Levels of Criteria:
Individuals must demonstrate proficiency in all three areas (teaching, research/scholarly
activity, service) and show promise of excellence in teaching and research, and have
demonstrated by example the professional qualities described in Section II-B. He or
she should have a mastery of the fundamentals of his or her own subject (research
and teaching) and the ability to relate his or her knowledge well. Teaching should
be of high quality and clearly documented. Research should be consistent and of high
quality as documented with peer-reviewed research publications and extramural funding.
One critical sign of this potential is the demonstration by the faculty member of
a sense of consistency and growth in their work and a likelihood of continuing and
emerging excellence. In short, appointment or promotion to the rank of Associate Professor demands satisfactory
proficiency (competence) in all three academic areas with promise of excellence in
teaching and research.
The Professorship is the top rank at TTUHSC and the Department of Biomedical Sciences.
Individuals must have the terminal degree appropriate for their disciplines. Years in Rank:
Under usual circumstances, individuals must serve at least five years as Associate
Professor, including the year when the promotion will be considered, before they are
eligible for promotion to Professor. Levels of Criteria:
Individuals must show clear and convincing evidence of high levels of attainment
in the criteria appropriate to their work assignments and the missions of the Department
of Biomedical Sciences and School of Pharmacy. Promotion to Professor should signify
that the individual is an established figure in his or her specialty area (research
and teaching). For research, faculty must demonstrate that they have attained a high
level of success, as documented by peer-reviewed research publications and extramural
grant funding, and have demonstrated a major contribution in their specialty. Teaching
should be of the highest quality and clearly documented in support of excellence.
In short, appointment to the rank of Professor with tenure may be recommended for
those faculty who have demonstrated to their peers and institutional administrators
satisfactory proficiency (competence) in all three academic areas with excellence
in teaching and research.
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Faculty appointments in the non-tenure track series shall be reviewed annually by
the Department Chair and by the Dean. Term appointments may be renewed. However, reappointment
of any such position shall not create the right to a subsequent term appointment.
Time served by persons in non-tenure track series cannot be used as time accrued toward
A written notice of non-reappointment will be issued to full-time faculty, excluding
adjunct and visiting, no less than four months (April 30) prior to August 31st of
each year. After a period of five years of service in the full-time non-tenure track
at the Instructor, Assistant Professor, Associate Professor, or Professor level, a
written notice of reappointment or non-reappointment will be issued no less than one
year (April 30) prior to August 31st of each year. Non-tenure track faculty positions
in the Department are usually confined to either an academic appointment (with primarily
teaching responsibilities) or a research appointment (with primarily scholarly/research
responsibilities). In general, advancement from Instructor to Assistant to Associate
and full Professor will mirror the qualifications, criteria and procedures specified
for tenure track faculty in the Department. However, non-tenure track faculty members
will be evaluated for promotion primarily based upon their specified job responsibility
(either research or teaching) with reduced expectations in other areas. Instructors
can apply for a promotion to Assistant professor (non tenure track) after two years
of service completed. All faculty members are expected to perform academically-related
service as well as contribute scholarship as part of their job duties at TTUHSC.
Requirements include the following: Degree:
Individuals must have a doctoral degree in the appropriate field or discipline. Years in Rank:
Individuals do not need a minimum number of years in a lower rank. Levels for the Criteria:
Individuals should show competence in the criteria appropriate to their work assignments.
Non-tenure track Assistant, Associate, or Professor appointments may be utilized as
outlined in the HSC OP 60.1 for faculty who have the terminal degree in the appropriate
discipline but whose assigned job responsibilities in the Department do not include
the full breadth of a tenured or tenure track faculty position.
Adjunct appointments may be used for faculty in non-tenure track appointments in the
Department of Biomedical Sciences whose primary appointments are at another institution
or agency. Visiting appointments at the Associate or full Professor level are reserved
for distinguished individuals who meet the criteria for appointment in senior academic
ranks. Visiting appointments may be part-time or full-time, but are not continuing
unless approved by the Dean.
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In order to receive initial consideration for promotion/tenure, an eligible faculty
member must petition that he/she be considered. The petition shall be in writing and
presented to the Dean of the School of Pharmacy, the Chair of the Department of Biomedical
Sciences, and the Chair of the Faculty Affairs Committee no later than June 1st
of the year the faculty member desires to undergo review. The petition shall request
peer review for promotion, tenure, or both. The petitioning faculty member will then
have until the first day of the annual TTUHSC Tenure and Promotion cycle (which usually
) to prepare and submit a dossier to the Department Chair. All tenure track faculty
members not yet tenured must be notified to seek peer review in writing by the Dean
on or before September 1st
of their sixth year, or be advised that the untenured faculty member will be given
a terminal, one year contract at the beginning of September.
The first key step in preparation for review is the responsibility of the faculty
member. A dossier of the faculty member's accomplishments must be prepared for evaluation.
Verification of the contents of the dossier is a cooperative endeavor between the
Department Chair and the faculty member. The purpose of the dossier is to present
evidence for the faculty member's qualifications for promotion and tenure. The dossier
should be prepared in a comprehensive manner, but should also include concise summaries.
Guidelines for the organization, content and structure of the dossier are given in
the Format Guideline for Promotion and/or Tenure Dossier
which is published on the School of Pharmacy web page. The "Format Guidelines" are
to be reviewed by the Department every two years.
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The petitioning faculty member must submit their complete dossier and supporting materials
to the Department Chair on or before the first day of the annual TTUHSC Tenure and
Promotion cycle, which usually starts in mid-July. The dates of the annual Tenure
and Promotion cycle are set by the University and are usually released in March of
each year. Once the Department Chair has received the faculty member's complete dossier
and supporting affidavits, the Department Chair shall call a meeting of the Departmental
Peer Review Committee. The Departmental Peer Review Committee shall be composed of
all tenured faculty in the Department for a petition for tenure, or of all department
members at a higher academic rank than the petitioner for promotion review. The Departmental
Peer Review Committee will review the faculty member's performance according to the
criteria, standards and guidelines for promotion and tenure in the Department, current
at the time the faculty member petitions for peer review, including any other relevant
information submitted by the petitioner. The Departmental Peer Review Committee will
vote anonymously on the petition. Neither the Chair of the Department nor the Dean
of the School shall participate in the Departmental Peer Review Committee deliberations
and vote. Only those votes that contain a justification for the vote shall be recorded.
The tally of votes and the justifications shall be transcribed to maintain confidentiality
by the Peer Review Committee chair and appended to the petitioner's dossier by the
Department Chair. The Departmental review shall normally be completed by August 31st
of the year the faculty member petitions for review. The results of the Peer Review
Committee deliberations and vote shall remain confidential.
Once the results of the Departmental Peer Review Committee have been completed, the
Department Chair shall write a recommendation for promotion and/or tenure with justification.
The Department Chair shall also solicit external peer reviews of the petitioner's
dossier. The Chair's written recommendation and all external peer reviews as well
as the petitioner's dossier and all affidavits and information given by the faculty
member shall be presented to the Chair of the Faculty Affairs Committee no later than
the first Monday following October 1st of the academic year the faculty member petitions
for peer review.
Once the Chair of the Faculty Affairs Committee has received the faculty member's
dossier, supporting affidavits and information, and the Department Chair's recommendation,
including external peer reviewers' comments, the Chair of the Faculty Affairs Committee
shall call a meeting of the Faculty Affairs Committee to review the dossier and all
additional information according to the Department standards and guidelines. The Committee
may, to assist in its deliberations, solicit external peer reviews of the faculty
member's dossier and all appended affidavits and information, excluding the Department
Chair's recommendations and Department Peer Review Committee vote. The Faculty Affairs
Committee shall append a written recommendation with justification to the dossier
and present the complete dossier along with all appended affidavits and information
to the Dean of the School of Pharmacy no later than November 15th of the academic
year the faculty member petitions for review.
The Dean shall review the dossier and all appended affidavits, information, and recommendations
according to the standards and guidelines for promotion and tenure current at the
time the faculty member petitions for review. The Dean may, at his/her discretion,
solicit external peer reviews of the faculty member's dossier, including affidavits
and information appended by the petitioner, but shall not include any recommendations
given at prior stages of the review. The Dean will append a written recommendation
with justification to the dossier and present the complete dossier along with all
appended affidavits, information, recommendations and external reviews to the President
according to the University prescribed time-table. The Dean will also present a verbal
summation of prior recommendations and the Dean's recommendation to the petitioner,
maintaining confidentiality of the identify of any person's recommendation. The identity
of all internal and external peer reviewers as well as the Chair of the Peer Review
Committee shall be held confidential. The petition shall have access to the content
of the review with all information that could identify the reviewer obliterated. The
faculty member may provide a written rejoinder to the Dean on the Committee's recommendation
within 10 days of receipt of the recommendation.
The President shall review the dossier together with the supporting materials and
forward his/her recommendation to the Board of Regents.
The Board of Regents of the University will grant or deny tenure/promotion.
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Except under conditions relating to the dismissal of faculty in the HSC OP 60.01,
notice of non-reappointment of non-tenured faculty members on tenure track probationary
appointments shall be given in writing in accordance with the following schedule:
9.1.1 At least three months before the end of the first twelve months of service;
or 9.1.2 At least six months before the end of the first twenty-four months of service;
or 9.1.3 For those with more than twenty-four months of service, at least nine months'
notice of non-reappointment must be given; or 9.1.4 Notwithstanding the above provisions,
notice of non-reappointment may be given with the commencement of the current appointment.
For computing the period of employment, the effective date of each appointment shall
be September 1st of the calendar year in which the appointment is made.
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Refer to HSC OP 60.01
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Termination of employment or dismissal of a tenured faculty member and of all other
faculty members before the expiration of the stated period of appointment (except
by resignation or retirement) will be for cause only and will follow procedures outlined
in the HSC OP 60.01.
Examples of cause for dismissal of a faculty member include, but shall not be limited
to, the following: 11.2.1 Professional incompetence; 11.2.2 Neglect of professional
responsibilities; 11.2.3 Moral turpitude adversely affecting the performance of duties
or the meeting of responsibilities to the School, or to students or associates; 11.2.4
Mental or physical disability of a continuing nature adversely affecting the performance
of duties or the meeting of responsibilities to the School, or to students or associates
that cannot be reasonably accommodated; and 11.2.5 Unprofessional conduct adversely
affecting the performance of duties or the meeting of responsibilities to the School,
or to students or associates. back to top
As defined in the School of Pharmacy Bylaws, the Hearing Committee is charged with
hearing cases of dispute of dismissal of tenured faculty or non-tenured faculty during
their appointment. The hearing shall be scheduled upon request of the faculty member
who has been dismissed. The Hearing Committee shall function according to the HSC
OP 60.01 and School of Pharmacy Bylaws. back to top