Promotion and Tenure Guidelines
Table of Contents
1. General Information for the Department of Biomedical Sciences
1.2 Department of Biomedical Sciences Mission and Vision Statement
2. Standards for Appointments, Reappointments and Promotions
3. Specific Criteria for Appointments, Reappointments, Promotions and/or Tenure
3.2 Research and Scholarly Activity
4 Requirements for Ranks
5 Tenure Track
5.1 Assistant Professor
5.2 Associate Professor
6 Non-Tenure Track
6.2 Non-Tenure Track Assistant, Associate or Full Professor
6.3 Adjunct and Visiting Faculty Appointments
7 Procedures for Promotion and Tenure
7.1 Petition for Promotion/ Tenure
7.2 Preparation for Dossier for Promotion/Tenure Evaluation
8 Procedures for Review of Tenure/Promotion Application
8.1 Review of Petition for Tenure/Promotion by the Department Peer Review Committee
8.2 Review by the Chair of the Department of Biomedical Sciences
8.3 Review by the Faculty Affairs Committee
8.4 Review by the Dean of the School of Pharmacy
8.5 Review by the President of TTUHSC
8.6 Board of Regents
9 Non-Reappointment of Faculty on Tenure Track Probationary Appointment
9.1 Notice of Non-Reappointment
10 Appeal of Non-Reappointment
11 Grounds for Dismissal of Tenured Faculty and Termination of non-Tenured Faculty During Appointment
11.2 Cause for Dismissal or Termination of Appointment
12 School of Pharmacy Hearing Committee
Appointments, reappointments, promotions and non-reappointments in the Department of Biomedical Sciences at Texas Tech University Health Sciences Center (TTUHSC) School of Pharmacy are governed by the Board of Regents Rules (04.02), TTUHSC Tenure and Promotion Policy (HSC OP 60.01), the School of Pharmacy Bylaws, and Department guidelines. Based on University Policy, the Board of Regents reserves the authority and responsibility for awarding tenure and advancement in rank of faculty. The Dean of the School of Pharmacy reserves the authority and responsibility for initial appointments with rank, and annual reappointments during the probationary period for faculty on tenure track, and for all faculty on the non-tenure track. The primary responsibilities of Biomedical Sciences faculty of TTUHSC School of Pharmacy fall into four main areas: (1) teaching, (2) research and scholarly activity, (3) service (academic and professional), and (4) advising the administration on the hiring, advancement in rank, and tenure of faculty. In addition to these academic duties, professional qualities of the individual are important and must be taken into consideration. The primary criteria for appointment, promotion, and tenure within the Department of Biomedical Sciences follow from those three areas of primary faculty responsibility.
The Mission of the Department of Biomedical Sciences is to create and disseminate knowledge through world-class, integrated biomedical research with the goals of increasing understanding of disease processes and medications, and of developing new therapeutics. We are committed to innovative education of professional and graduate students to become outstanding pharmacists and scientists.
Our Vision is to achieve and sustain excellence in state-of-the-art biomedical research and education.
back to top
Promotion and/or tenure of faculty within the Biomedical Sciences Department is contingent upon demonstrated and documented performance in three major areas: (1) teaching, (2) research and scholarly activity, and (3) service (academic and professional). The relative importance of the three major areas will be weighted based upon the faculty member's assigned duties and responsibilities in the School of Pharmacy. In addition to the specific academic criteria enumerated above, certain professional qualities also need to be taken into account when an individual is being considered for appointment, reappointment or promotion. These professional qualities include integrity, initiative, independence, cooperation and communication skills. A position as a faculty member at TTUHSC and School of Pharmacy implies correlative responsibilities. In addition to maintaining standards of competence, particularly those relating to scholarship and teaching ability, faculty members are also responsible for maintaining the proper attitude in objectivity, industry and cooperation with associates in the University. For the purposes of this document and processes it governs, Proficiency (competence) is defined as: high degree, possessing a thorough ability derived from training and experience; Excellence, a higher order of achievement, is defined as: extraordinary proficiency characterized by superior accomplishments derived from training, experience and an extraordinary knowledge base.
back to top
3.1.1 The Standard:
3.2.1 The Standard
Teaching refers to classroom teaching of professional and graduate students as well as their instruction in non-classroom situations such as laboratory courses, research laboratories, clinical settings, tutorials, and recitations. Teaching may also include advising and supervising undergraduate, professional and graduate students, as well as postdoctoral fellows in research projects. Continuing education lectures are considered a teaching activity. Teaching contributions may include publications concerning instructional techniques or curriculum development, and the development of teaching materials or new instructional methods and devices. Teaching accomplishments, while sometimes difficult to evaluate, must be given a high priority. Important measures of good teaching are influence exerted on students (professional and graduate) and mastery of the field. Similarly, multidisciplinary teaching activities are important given the philosophy and mission of the TTUHSC School of Pharmacy. Since many classes are team taught at the TTUHSC School of Pharmacy, a well-rounded and broad background is essential. A faculty member must be willing and able to draw on a variety of disciplines and provide examples of importance and relevance to the practice and instruction of professional pharmacy and graduate students within their area of expertise. Faculty members are encouraged to demonstrate innovative teaching methods and are expected to incorporate current issues into their courses. Teaching should be documented with respect to quality, quantity, impact, and outcomes of the Pharm.D. and M.S./Ph.D. candidates as well as other students.
A faculty member's teaching excellence is reflected by Pharm.D., M.S., Ph.D. and other students' achievements in the classroom, laboratory, annual assessment exercises, and other areas. Documented improvements in the learning environment and curriculum support a faculty member's record of teaching. Achievement of teaching excellence demands that the faculty member has earned a reputation as an excellent teacher from his students as well as his peers. Documentation of accomplishments may include, but is not limited to, some combination of sources listed below. In joint endeavors, the evidence should specify the extent of each person's contributions.
220.127.116.11 Professional and graduate courses, including continuing education, taught by the faculty member for the years preceding the application for promotion, with numbers of contact hours involved.
18.104.22.168 Scope of teaching activities, such as the size and level of teaching load, and any exceptional responsibilities undertaken.
22.214.171.124 Peer evaluations by colleagues/supervisors who are familiar with the faculty member's teaching, having team taught with the faculty member or having taught the faculty member's students in subsequent courses.
126.96.36.199 Evaluation by student questionnaires designed to reflect teaching effectiveness and creativity.
188.8.131.52 Development of innovative courses, preparation of innovative teaching materials or instructional techniques.
184.108.40.206 Creative contributions to an instructional program, including development or significant revision of curriculum or course of study.
220.127.116.11 Leadership within the faculty for curriculum development.
18.104.22.168 Successful direction of individual Pharm.D. or M.S./Ph.D. candidates in such areas as independent studies, specials student projects, and formal or informal student seminars.
22.214.171.124 Academic advisement including professional and graduate students.
3.1.4 Impact or Significance
126.96.36.199 Scholarly publications concerning teaching (textbooks, software, published lecture notes or articles).
188.8.131.52 Evidence of innovation in teaching methods, course content, other learning experiences, curriculum development or revision, or contributions to educational theory.
184.108.40.206 Evidence that contributions to teaching are being adopted or are affecting teaching programs at other institutions.
220.127.116.11 Evidence of impact on the professional careers of former students and colleagues and junior faculty.
18.104.22.168 Recognition by peers for teaching contributions at the level of the Department and SOP.
22.214.171.124 Publication and adoption of textbooks, review articles or case studies.
126.96.36.199 Awards received in recognition of outstanding teaching.
188.8.131.52 Invitations from other institutions and departments within TTUHSC/TTU, to participate in their teaching programs or to mentor/evaluate faculty in their teaching activities.
184.108.40.206 Honorary lectureships/visiting professorships at other institutions and/or guest lectureships at national and regional meetings.
220.127.116.11 Awards/honors earned by Pharm.D. and M.S./Ph.D. candidates directly mentored/tutored.
18.104.22.168 Reviewer for teaching columns, chapters, books or software.
22.214.171.124 Invitations to serve as consultant in educational programs and methods.
126.96.36.199 Grants to support instructional activity.
188.8.131.52 Membership on special bodies concerned with teaching such as accreditation teams and special commissions.
184.108.40.206 Election to offices, committee activities and other important service to professional associations and learned societies including editorial work and peer reviewing as related to teaching.
Research is defined to include systematic collection and analysis of information for the generation of new knowledge, including investigative work as well as other peer reviewed contributions to the scientific and professional literature. Included under research are studies that involve laboratory, field, clinic, library and other sources of information. Tenured and tenure track faculty within the Department of Biomedical Sciences are required to conduct and publish original research, to obtain independent, peer-reviewed, extramural research funding and are encouraged to engage in other scholarly activity such as authoring patents, book chapters, books, and review articles. Written work that is not peer reviewed may support a faculty member's dossier, but by itself is insufficient evidence of proficiency in scholarly activity. Proficiency (competence) and accomplishment in research are primarily documented by the presentation of publications based on original research and funded extramural grant applications. For demonstration of excellence in research, evidence must be submitted which not only illustrates independence and leadership in performance of research but also documents the impact or significance of the research and the recognition which the individual has achieved. 3.2.2 Documentation
Evidence of original research or other creative scholarly activities includes, but is not limited to, the sources listed below. In joint endeavors, the evidence should specify the extent of each person's contribution. 3.2.3 Performance
220.127.116.11 Listing of scholarly research publications, i.e., journal articles, patents, books, reports and monographs. The candidate should appear as primary or corresponding author in a reasonable number of refereed publications.
18.104.22.168 Listing of presentations of original research at regional, national or international conferences: poster, oral presentations, section leader, etc.
22.214.171.124 Development of or obtaining patents for, processes or instruments useful in solving important problems.
126.96.36.199 Scholarly reviews of publications by the faculty member.
188.8.131.52 Number of professional students, graduate students, postdoctoral fellows, and visiting professors advised and publications emanating from their work.
184.108.40.206 Number of graduate committee memberships, by department and institution.
220.127.116.11 List of grant applications to various sources including NIH, universities, foundations, companies, and state agencies. 3.2.4 Impact or Significance
18.104.22.168 Workshop leader in an area of scientific and/or professional expertise.
22.214.171.124 Scholarly reputation of the journals in which publications appear, including the reputation of publishers of books and monographs.
126.96.36.199 Independent judgment of recognized experts concerning the quality of the research.
188.8.131.52 Published evaluation of the research (as in book reviews, patents, responses in print).
184.108.40.206 Evidence that research has stimulated the work of other researchers or provided new breakthroughs in the field.
220.127.116.11 Evidence that research is making a contribution to other researchers by citation of research in other publications.
18.104.22.168 External evaluations or reviews of grant applications. 3.2.5 Recognition
22.214.171.124 Consultant for governmental agencies, industry, professional groups, or serving as an expert witness.
126.96.36.199 Awards received in recognition of outstanding research.
188.8.131.52 Election or appointment to officership of national and international scientific organizations in recognition of outstanding research accomplishments.
184.108.40.206 Election to offices, committee activities, and important service to professional associations and learned societies, including editorial work and peer reviewing as related to research and other creative scholarly activities.
220.127.116.11 Appointments to serve on scientific review or advisory committees which are based on research accomplishments.
18.104.22.168 Appointments as research consultants to state, national, international and company groups engaged in innovative or applied research.
22.214.171.124 Honorary degrees awarded.
126.96.36.199 Fellowship in national professional organizations.
188.8.131.52 Grants or contracts from company or private foundations to conduct research.
184.108.40.206 Competitive external grants and contracts to conduct research.
220.127.116.11 Competitive internal grants and contracts to conduct research.
3.3.1 The Standard (Academic)
Academic service is oriented to the needs of the Department of Biomedical Sciences, the School of Pharmacy, and TTUHSC. Academic service includes administrative roles in the Department, School and University, and membership and leadership in committees both within the University and outside. 3.3.2 Documentation
Faculty members should document participation and contribution to academic service, e.g., committee assignments, contributions, leadership positions, attendance records, student activities and observations of colleagues. Evidence of academic service effectiveness may include, but is not limited to, the sources listed below. In joint endeavors, the evidence should specify the extent of each person's contribution. 3.3.3 Performance
18.104.22.168 Description of service activities in the Department, School, or University. This should include, for each activity, the nature of the service, duration of service and the amount of time given, role played by faculty member within the organization, and the accomplishments of service activity.
22.214.171.124 Other activities including mentorship programs for faculty, Pharm.D. and Ph.D. candidates. 3.3.4 Impact or Significance
126.96.36.199 Evidence that service activities contributed in a meaningful way to the Department, School or University.
188.8.131.52 Evidence that activities have resulted in creation or development of systems for improvement of the organization.
184.108.40.206 Evidence that contributions have had important effect on policies and programs of the organization.
220.127.116.11 Evidence that new knowledge, methods or policies derived from the service have diffused to other organizations or committees.
18.104.22.168 Scholarly publications concerning service. 3.3.5 Recognition
22.214.171.124 Honors and awards received in recognition of outstanding service contributions.
126.96.36.199 Invitations from other institutions or organization, including other departments within TTUHSC, to help plan, organize and review similar activities.
188.8.131.52 Appointment to national committees related to service activities.
184.108.40.206 Grants and contracts received to provide service.
3.4.1 The Standard
Faculty members of TTUHSC should also make important contributions in the form of professional service. This may include service in professional organizations, grant review committees, journals (reviewer or editorial board member), and other activities targeted toward academic or scientific service. 3.4.2 Documentation:
Evidence of professional service contributions includes, but is not limited to, the sources listed below. In joint endeavors, the evidence should specify the extent of each person's contribution. 3.4.3 Performance
Description of service activities outside the Department, School and University. This should include each organization or committee served, including, the nature of service, duration of service and amount of time given, role played by faculty member and status within the organization or committee served, and the accomplishments of service activity. 3.4.4 Impact and Significance
220.127.116.11 Quality of service performed as assessed by external peer evaluation.
18.104.22.168 Evidence that service activity has contributed in a meaningful way to a professional organization.
22.214.171.124 Evidence that the contributions have had important effect on policies and programs of the organization.
126.96.36.199 Evidence that service has had a positive effect on the local community, state, or national level. 3.4.5 Recognition
188.8.131.52 Honors and awards received in recognition of outstanding service contributions.
184.108.40.206 Appointment to national committees related to service activities.
220.127.116.11 Grants and contracts received to provide service.
back to top
Each rank has distinct requirements in terms of terminal degree, years in rank, and levels for criteria. Terminal degree refers to the highest degree awarded in a discipline; the doctorate is the usual terminal degree. Faculty members recommended for appointment at the rank of Assistant Professor, Associate Professor or Professor must have earned the degree of Doctor of Philosophy, Doctor of Public Health, Doctor of Pharmacy, Doctor of Medicine, Doctor of Science, or equivalent within their area of expertise and have completed postdoctoral training or equivalent job experience in the assigned duties and responsibilities.
back to top
Time served on tenure track in Assistant Professor, Associate Professor and Professor ranks shall count as probationary time toward the award of tenure. Tenure may be awarded only at the Associate Professor and Professor ranks (HSC OP 60.01). The maximum probationary period for admission to tenure is the same for all tenure eligible ranks. This policy will apply for all faculty hired after October 2007. Before the end of the seven-year probationary period at TTUHSC, an untenured Assistant Professor, Associate Professor, or Professor must be notified in writing either that tenure has been awarded or that the appointment will not be renewed at the end of the eighth year. For faculty hired before October 2007 and who are still in their tenure probationary period, these faculty will have the option of either i) choosing to retain the original probationary period under which they were hired or ii) petitioning for the new probationary period listed in the October 2007 Board of Regents' Rules. Such faculty must report their choice in writing to the Dean and the Department Chair by March 1, 2009. Failure to request the new probationary period shall mean the faculty member shall retain the original probationary period. Only persons with full-time appointments shall be eligible for tenure. Requests for early action may be appropriate if a faculty member's accomplishments are exceptional. For computing probationary periods for admission to tenure, the effective date of each appointment shall be September 1st of the calendar year in which the appointment is made. Credit toward tenure that was accrued at another institution of higher learning (or during previous employment with TTUHSC) may be counted as partial fulfillment of the probationary period (HSC OP 60.01). The number of years will be determined by the Dean with the advice and agreement of the prospective faculty member and the Department Chair. The original letter of appointment shall contain specific information regarding the probationary years credited toward the acquisition of tenure, if any.
Tenure at the Associate Professor level may be recommended only for those faculty who have demonstrated to their peers and institutional administrators satisfactory competence (proficiency) in all three academic areas with promise of excellence in teaching and research. Tenure at the rank of Professor may be recommended only for those faculty who have demonstrated to their peers and institutional administrators satisfactory competence (proficiency) in all three academic areas with excellence in teaching and research.
The President, at the request of the Dean, may recommend that the TTUHSC Board of Regents award 'appointment with tenure' to accommodate the recruitment of senior-level faculty who have been granted tenure by universities or institutions of higher learning that are at levels comparable to TTUHSC. The qualifications of such candidates will be reviewed and voted upon by the Department Peer Committee, the Department Chair, and the School Faculty Affairs Committee in accordance with Department and School of Pharmacy tenure policies, as well as HSC OP 60.01. Occasionally, faculty will experience extraordinary circumstances during their appointment that result in the need to interrupt the probationary period, so that the number of years considered as part of the probationary period are not consecutive. Staying of the probationary period will not jeopardize or adversely affect the faculty member in the tenure review. Guidelines for requests to stay the probationary period are provided in HSC OP 60.01.
A TTUHSC faculty member may request an extension of his or her maximum probationary period in order to accommodate extraordinary circumstances. This period of time is expressly not a leave of absence, but rather is a defined period during which expectations for faculty performance are adjusted to reflect a faculty member's past or current circumstances. The expectations and responsibilities during this period will be defined in writing by the Department Chair and approved by the Dean. The maximum extension that may be granted a faculty member is three years, regardless of the combination of circumstances. A faculty member who is granted an extension of the probationary period will be judged and evaluated on the same basis and by the same standards as though there had been no extension. A faculty member who wishes an extension of their maximum probationary period must request such in writing with justification to the Department Chair. The Chair, after seeking input from the Department Peer Committee, forwards a recommendation to the Dean. The Dean recommends to the President for final approval. Requests for extension will only be considered when they are made prior to the start of the tenure review process (i.e., before submission of the tenure dossier). At the completion of the first three years of the probationary period for a tenure track faculty member, a mid-term review will be completed by the Department Peer Committee. The findings of the Peer Committee will be reported to the faculty member, the Department Chair, and the Dean.
The Assistant Professorship is the primary entry level position for tenure track appointments at TTUHSC and the Department of Biomedical Sciences.
Degree: Individuals must have the terminal degree appropriate for their discipline and postdoctoral training or equivalent experience.
Years in Rank: Individuals do not need a minimum number of years in a lower rank.
Levels for the Criteria: An Assistant Professor is appointed chiefly on the basis of promise, in which individuals should show potential of moving toward proficiency and excellence in the criteria appropriate to their work assignments. The individual should show potential for creative efforts in teaching, research/scholarly activity and service.
The Associate Professorship is the middle rank at TTUHSC and the Department of Biomedical Sciences. Degree:
Individuals must have the terminal degree appropriate for their discipline and postdoctoral training or equivalent experience. Years in Rank:
As described in the HSC OP 60.01 Assistant Professors must be notified before the end of their seventh year of service that promotion and tenure has been awarded or that the appointment will not be renewed. Promotion and tenure may be awarded to qualified faculty members in shorter periods of time when circumstances warrant. If a faculty member fails to receive tenure and/or promotion when considered before the end of the probationary period, this shall not jeopardize reconsideration in subsequent years. Levels of Criteria:
Individuals must demonstrate proficiency in all three areas (teaching, research/scholarly activity, service) and show promise of excellence in teaching and research, and have demonstrated by example the professional qualities described in Section II-B. He or she should have a mastery of the fundamentals of his or her own subject (research and teaching) and the ability to relate his or her knowledge well. Teaching should be of high quality and clearly documented. Research should be consistent and of high quality as documented with peer-reviewed research publications and extramural funding. One critical sign of this potential is the demonstration by the faculty member of a sense of consistency and growth in their work and a likelihood of continuing and emerging excellence. In short, appointment or promotion to the rank of Associate Professor demands satisfactory proficiency (competence) in all three academic areas with promise of excellence in teaching and research.
The Professorship is the top rank at TTUHSC and the Department of Biomedical Sciences. Degree:
Individuals must have the terminal degree appropriate for their disciplines. Years in Rank:
Under usual circumstances, individuals must serve at least five years as Associate Professor, including the year when the promotion will be considered, before they are eligible for promotion to Professor. Levels of Criteria:
Individuals must show clear and convincing evidence of high levels of attainment in the criteria appropriate to their work assignments and the missions of the Department of Biomedical Sciences and School of Pharmacy. Promotion to Professor should signify that the individual is an established figure in his or her specialty area (research and teaching). For research, faculty must demonstrate that they have attained a high level of success, as documented by peer-reviewed research publications and extramural grant funding, and have demonstrated a major contribution in their specialty. Teaching should be of the highest quality and clearly documented in support of excellence. In short, appointment to the rank of Professor with tenure may be recommended for those faculty who have demonstrated to their peers and institutional administrators satisfactory proficiency (competence) in all three academic areas with excellence in teaching and research.
back to top
Faculty appointments in the non-tenure track series shall be reviewed annually by the Department Chair and by the Dean. Term appointments may be renewed. However, reappointment of any such position shall not create the right to a subsequent term appointment. Time served by persons in non-tenure track series cannot be used as time accrued toward tenure.
A written notice of non-reappointment will be issued to full-time faculty, excluding adjunct and visiting, no less than four months (April 30) prior to August 31st of each year. After a period of five years of service in the full-time non-tenure track at the Instructor, Assistant Professor, Associate Professor, or Professor level, a written notice of reappointment or non-reappointment will be issued no less than one year (April 30) prior to August 31st of each year. Non-tenure track faculty positions in the Department are usually confined to either an academic appointment (with primarily teaching responsibilities) or a research appointment (with primarily scholarly/research responsibilities). In general, advancement from Instructor to Assistant to Associate and full Professor will mirror the qualifications, criteria and procedures specified for tenure track faculty in the Department. However, non-tenure track faculty members will be evaluated for promotion primarily based upon their specified job responsibility (either research or teaching) with reduced expectations in other areas. Instructors can apply for a promotion to Assistant professor (non tenure track) after two years of service completed. All faculty members are expected to perform academically-related service as well as contribute scholarship as part of their job duties at TTUHSC.
Requirements include the following: Degree:
Individuals must have a doctoral degree in the appropriate field or discipline. Years in Rank:
Individuals do not need a minimum number of years in a lower rank. Levels for the Criteria:
Individuals should show competence in the criteria appropriate to their work assignments.
Non-tenure track Assistant, Associate, or Professor appointments may be utilized as outlined in the HSC OP 60.1 for faculty who have the terminal degree in the appropriate discipline but whose assigned job responsibilities in the Department do not include the full breadth of a tenured or tenure track faculty position.
Adjunct appointments may be used for faculty in non-tenure track appointments in the Department of Biomedical Sciences whose primary appointments are at another institution or agency. Visiting appointments at the Associate or full Professor level are reserved for distinguished individuals who meet the criteria for appointment in senior academic ranks. Visiting appointments may be part-time or full-time, but are not continuing unless approved by the Dean.
back to top
In order to receive initial consideration for promotion/tenure, an eligible faculty member must petition that he/she be considered. The petition shall be in writing and presented to the Dean of the School of Pharmacy, the Chair of the Department of Biomedical Sciences, and the Chair of the Faculty Affairs Committee no later than June 1st
of the year the faculty member desires to undergo review. The petition shall request peer review for promotion, tenure, or both. The petitioning faculty member will then have until the first day of the annual TTUHSC Tenure and Promotion cycle (which usually begins mid-July
) to prepare and submit a dossier to the Department Chair. All tenure track faculty members not yet tenured must be notified to seek peer review in writing by the Dean on or before September 1st
of their sixth year, or be advised that the untenured faculty member will be given a terminal, one year contract at the beginning of September.
The first key step in preparation for review is the responsibility of the faculty member. A dossier of the faculty member's accomplishments must be prepared for evaluation. Verification of the contents of the dossier is a cooperative endeavor between the Department Chair and the faculty member. The purpose of the dossier is to present evidence for the faculty member's qualifications for promotion and tenure. The dossier should be prepared in a comprehensive manner, but should also include concise summaries. Guidelines for the organization, content and structure of the dossier are given in the Format Guideline for Promotion and/or Tenure Dossier
which is published on the School of Pharmacy web page. The "Format Guidelines" are to be reviewed by the Department every two years.
back to top
The petitioning faculty member must submit their complete dossier and supporting materials to the Department Chair on or before the first day of the annual TTUHSC Tenure and Promotion cycle, which usually starts in mid-July. The dates of the annual Tenure and Promotion cycle are set by the University and are usually released in March of each year. Once the Department Chair has received the faculty member's complete dossier and supporting affidavits, the Department Chair shall call a meeting of the Departmental Peer Review Committee. The Departmental Peer Review Committee shall be composed of all tenured faculty in the Department for a petition for tenure, or of all department members at a higher academic rank than the petitioner for promotion review. The Departmental Peer Review Committee will review the faculty member's performance according to the criteria, standards and guidelines for promotion and tenure in the Department, current at the time the faculty member petitions for peer review, including any other relevant information submitted by the petitioner. The Departmental Peer Review Committee will vote anonymously on the petition. Neither the Chair of the Department nor the Dean of the School shall participate in the Departmental Peer Review Committee deliberations and vote. Only those votes that contain a justification for the vote shall be recorded. The tally of votes and the justifications shall be transcribed to maintain confidentiality by the Peer Review Committee chair and appended to the petitioner's dossier by the Department Chair. The Departmental review shall normally be completed by August 31st of the year the faculty member petitions for review. The results of the Peer Review Committee deliberations and vote shall remain confidential.
Once the results of the Departmental Peer Review Committee have been completed, the Department Chair shall write a recommendation for promotion and/or tenure with justification. The Department Chair shall also solicit external peer reviews of the petitioner's dossier. The Chair's written recommendation and all external peer reviews as well as the petitioner's dossier and all affidavits and information given by the faculty member shall be presented to the Chair of the Faculty Affairs Committee no later than the first Monday following October 1st of the academic year the faculty member petitions for peer review.
Once the Chair of the Faculty Affairs Committee has received the faculty member's dossier, supporting affidavits and information, and the Department Chair's recommendation, including external peer reviewers' comments, the Chair of the Faculty Affairs Committee shall call a meeting of the Faculty Affairs Committee to review the dossier and all additional information according to the Department standards and guidelines. The Committee may, to assist in its deliberations, solicit external peer reviews of the faculty member's dossier and all appended affidavits and information, excluding the Department Chair's recommendations and Department Peer Review Committee vote. The Faculty Affairs Committee shall append a written recommendation with justification to the dossier and present the complete dossier along with all appended affidavits and information to the Dean of the School of Pharmacy no later than November 15th of the academic year the faculty member petitions for review.
The Dean shall review the dossier and all appended affidavits, information, and recommendations according to the standards and guidelines for promotion and tenure current at the time the faculty member petitions for review. The Dean may, at his/her discretion, solicit external peer reviews of the faculty member's dossier, including affidavits and information appended by the petitioner, but shall not include any recommendations given at prior stages of the review. The Dean will append a written recommendation with justification to the dossier and present the complete dossier along with all appended affidavits, information, recommendations and external reviews to the President according to the University prescribed time-table. The Dean will also present a verbal summation of prior recommendations and the Dean's recommendation to the petitioner, maintaining confidentiality of the identify of any person's recommendation. The identity of all internal and external peer reviewers as well as the Chair of the Peer Review Committee shall be held confidential. The petition shall have access to the content of the review with all information that could identify the reviewer obliterated. The faculty member may provide a written rejoinder to the Dean on the Committee's recommendation within 10 days of receipt of the recommendation.
The President shall review the dossier together with the supporting materials and forward his/her recommendation to the Board of Regents.
The Board of Regents of the University will grant or deny tenure/promotion.
back to top
Except under conditions relating to the dismissal of faculty in the HSC OP 60.01, notice of non-reappointment of non-tenured faculty members on tenure track probationary appointments shall be given in writing in accordance with the following schedule: 9.1.1 At least three months before the end of the first twelve months of service; or 9.1.2 At least six months before the end of the first twenty-four months of service; or 9.1.3 For those with more than twenty-four months of service, at least nine months' notice of non-reappointment must be given; or 9.1.4 Notwithstanding the above provisions, notice of non-reappointment may be given with the commencement of the current appointment. For computing the period of employment, the effective date of each appointment shall be September 1st of the calendar year in which the appointment is made.
back to top
Refer to HSC OP 60.01
back to top
Termination of employment or dismissal of a tenured faculty member and of all other faculty members before the expiration of the stated period of appointment (except by resignation or retirement) will be for cause only and will follow procedures outlined in the HSC OP 60.01.
Examples of cause for dismissal of a faculty member include, but shall not be limited to, the following: 11.2.1 Professional incompetence; 11.2.2 Neglect of professional responsibilities; 11.2.3 Moral turpitude adversely affecting the performance of duties or the meeting of responsibilities to the School, or to students or associates; 11.2.4 Mental or physical disability of a continuing nature adversely affecting the performance of duties or the meeting of responsibilities to the School, or to students or associates that cannot be reasonably accommodated; and 11.2.5 Unprofessional conduct adversely affecting the performance of duties or the meeting of responsibilities to the School, or to students or associates. back to top
As defined in the School of Pharmacy Bylaws, the Hearing Committee is charged with hearing cases of dispute of dismissal of tenured faculty or non-tenured faculty during their appointment. The hearing shall be scheduled upon request of the faculty member who has been dismissed. The Hearing Committee shall function according to the HSC OP 60.01 and School of Pharmacy Bylaws. back to top