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Minutes

April 28, 2004

IN ATTENDANCE:


David Allen, Summer Balcer, Gary Collins, Richard Leff, Sherry Luedtke, Arthur Nelson, Roland Patry, Quentin Smith, James Tsikouris, Thomas Thekkumkara, Neels Van der Schyf, Chuck Seifert, David Watson, Ronda Akins, Krystal Haase, Sharon Mears

MEMBERS ABSENT:

Cindy Raehl

  1. Announcements - Dean Nelson


    1. SOP Annual Report completed.
    2. Chancellor Smith appointed Amarillo Research Space Committee to utilize existing Amarillo space. Dr. Roderick Nairn will chair the Committee. Members include Dr. Quentin Smith, Dr. Steven Berk and Mr. Elmo Cavin. Representatives from area hospitals have been invited to participate.
    3. THECB approved expansion of the SOP program. This fall the University of Texas will be expanding by 10 students, Texas Southern University will increase by 33 students, and the University of Houston will increase by 11 students.
    4. UNT in Dallas asked THECB for planning authority for a four year program in the Metroplex. The Board rejected the proposal and allowed them to come back in two years.
    5. Last interviews for TTUHSCVice President for Diversity this week.

  2. Roundtable


    1. Sherry Luedtke
      1. Working with Summer Balcer on graduation issues and Board review process for fourth year students.
    2. Neels Van der Schyf
      1. No report.
    3. David Watson
      1. Dr. Barbara Pence approved funding for the animal vivarium on fourth floor. Mr. Bill Ward, Director of Facilities has received direction to begin the project design and construction.
    4. Thomas Thekkumkara
      1. Research Days will be July 29-30, 2004.
      2. For those who did not get to go to the President's Inaugural Ceremony in Lubbock, the research poster has been posted outside the Research Office on the second floor of the SOP.
    5. David Allen
      1. Curricular Mapping process is complete.
      2. Ability statements revised and posted to the web.
      3. Faculty Retreat is scheduled for May 20-21, 2004 in Lubbock.
      4. Naplex restructure will be coming online next year.
    6. Dean Nelson
      1. The SOM licensing body is implementing new requirement for the national licensure exam. Dr. Steven Berk is responsible for training Texas Tech HSC medical students for licensure.
    7. Krystal Haase
      1. No report.
    8. Ronda Akins
      1. No report.
    9. Quentin Smith
      1. No report.
    10. Roland Patry
      1. Planning Health Fair.
      2. Beginning Monday, May 3, starting Medicare prescription card application open enrollment period.
    11. Summer Balcer
      1. Admissions process almost completed. We now have 24 under-represented minorities.
      2. Graduation information posted to web.
      3. Dr. Quentin Smith asked that graduation information also be emailed to SOP faculty and staff also.
    12. Jim Tsikouris
      1. No report.
    13. Chuck Seifert
      1. In process of moving the pharmacy to main campus.
      2. Dr. Seifert asked that faculty be prepared to discuss the ACPE Self Study at the faculty retreat on May 20.
    14. Gary Collins
      1. Town Hall at TSHP Meeting very successful.
      2. Policy manual for clerkships is completed. Will be sending manual to Executive Committee members for review.
      3. Clerkship manual updates
        • Ability set sent out to each team leader to allow update of information.
      4. Spring orientation scheduled for May 5.
    15. Richard Leff
      1. Dr. Heather Tangeman and Dr. Teresa Shih have resigned their positions with the SOP.
      2. Working on IRB issues with Dr. Thekkumkara.

  3. ACPE Report - Dean Nelson


    1. Final information for report to ACPE due to Dean Nelson today, April 28, 2004.
    2. Comments taken from Executive Committee members for revision of the report.
    3. Revision comments will be forwarded to Ms. Jo Long for completion of the report. Ms. Long will mail to ACPE on April 30, 2004. Report is due to ACPE on May 1, 2004.

  4. Committee Appointments - Dean Nelson


    1. Committee appointments change May 1 of each year.
    2. Received faculty preferences on which committees they wish to serve.
    3. Committee appointments completed.
    4. Dean's completed list of committee member recommendations submitted to Executive Committee members for approval.
    5. Executive Committee members approved the committee assignments for 2004-2005.

  5. Information on Proposed Reorganization Plan - Dean Nelson


    Proposed Reorganization Plan document presented to the Executive Committee members for information only at this time. No discussion of the plan. Dean Nelson asked that the Executive Committee members review the plan. There will be a special called Executive Committee Meeting this next Wednesday, May 5, 2004 to discuss this plan.

  6. Committee Member Evaluation - Dean Nelson


    This evaluation is to be completed by the chair of a committee after they finish their service in the month of May and submit to Dean Nelson by the first of June. The evaluation would then become part of the faculty member's file. This report should give in detail what the committee accomplished, what problems they might have had and what participation is occurring. Report should be data base driven.

    Dean Nelson appointed a sub-committee of Drs. Tsikouris, Van der Schyf and Luedtke to review this document and bring back to the next Executive Committee Meeting with recommendations for implementation.

  7. Award Program for Preceptors - Gary Collins


    Proposed Program:

    The Committee recommended the following changes:

    1. Establish two preceptor awards for the P3 and P4 clerkships for each campus with one devoted to faculty preceptor recognition and one devoted to non-faculty preceptor recognition.
    2. The Committee asked the Experiential Office to compute the median score for all student surveys by preceptor, by student class and by campus. The Office is to provide the Committee with a ranked list of the top 5 faculty and non-faculty preceptors for P3 and P4 experiential courses and a ranked list of the top 5 non-faculty preceptors for the P2 experiential course based on their median student survey score.
    3. The Committee recommended that preceptors considered for awards must have taught at least 3 students in the previous 7 rotations for P2 or P3 experiential courses and at least 4 students in the previous 7 rotations for P4 students.
    4. Retain the exclusion of preceptors who have won the award in the previous 2 years.
    5. At the preceptor award dinners, a non-ranked list of the top 5 individuals in each category identified by the Office of Experiential Programs would be provided to all participants to recognize the preceptor's support by the students.
    6. At the preceptor award dinner, awards would be presented to a non-faculty preceptor for the P2 experiential courses, to a faculty and non-faculty preceptor for both P3 and P4 experiential courses.
    7. Committee selection would be based on a preceptor being in the top 5 preceptors for the 7 rotation period, the number of students they precepted, the mode for their survey scores and whether they are a faculty preceptor or a non-faculty preceptor for the P2, P3 and P4 awards.
    8. Continue with the Regional Dean Award to be used at the discretion of the Regional Dean.

    Suggestion was made by Executive Committee members to change to one preceptor of year award and one volunteer preceptor award. Agreement from Executive Committee members that after revisions made to go ahead with program.

  8. Meeting was adjourned at 10:30 a.m.

Respectfully submitted by Sharon Mears