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SOP Research Days 2013

April 3, 2013

Greetings from the Office of Sciences and the Research Advisory Committee!

Please mark your calendar! The Twelfth Annual Research Days has been scheduled for June 6 – 7, 2013 in Amarillo. This event is a wonderful opportunity for researchers from the School of Pharmacy to come together from all four campuses to talk about research and build collaborations and friendships.

Administrative support for the event will be handled by the Office of Sciences. The tentative plan is to begin the program with registration at 9:30 a.m. on June 6 and conclude by 3:00 p.m. on June 7 following the awards presentation. The program is being handled by the Research Advisory Committee; if you have any questions, please contact the committee chair, Dr. Sanjay Srivastava


Invited Speakers

Please click here to see a roster of Invited Speakers for the 2013 Research Days


Travel Notes

Abilene, Dallas and Lubbock Campus Department Travel Coordinators: Your assistance with travel issues will be greatly appreciated!

The Office of Sciences will reimburse airport parking, airfare, hotel, rental car and fuel costs for participants traveling from Dallas, and hotel, rental car and fuel costs for those traveling from Abilene and Lubbock. We ask that travel coordinators in each distant campus department coordinate rental vehicles and also process travel applications and vouchers for Research Days attendees from their respective campuses.

Department travel coordinators may contact lynn.finkenbinder@ttuhsc.edu for the FOP when ready to prepare travel applications and for assistance, if needed, in determining mileage reimbursement amounts in order to stay in compliance with SOP OP 79.P.06.

Dallas Attendees: Air reservations are due to your department travel coordinator by April 15.

Listed below are some suggested flights which will get you to Amarillo for the opening ceremony on the June 6 and then back to Dallas before 6:00 p.m. on Friday evening. Please be aware that there is very limited seating for the Friday return flight on American, so Southwest may be the better choice.

Southwest Airlines:

6/6 – flight #730 departing Dallas 8:00 a.m.; arriving Amarillo 9:05 a.m.

6/7 – flight #47 departing Amarillo 4:25 p.m.; arriving Dallas 5:30 pm


American Airlines:

6/6 – flight #2591 departing Dallas 7:40 a.m.; arriving Amarillo 8:45 a.m.

6/7 – flight #3418 departing Amarillo 4:20 p.m.; arriving Dallas 5:30 p.m.


Please work with your department travel coordinator to reserve a minimum number of rental vehicles at the Amarillo airport.

Lubbock/Abilene Attendees: Please work with your department travel coordinator to arrange transportation using the “Four-Per-Car Rule” cited in HSC Travel OP 79.06, while also abiding by “Faculty & Staff Travel Between Campuses” SOP OP 79.P.06.

Abilene Attendees ONLY: Hotel costs for both June 5 and 6 will be reimbursed if you choose to drive to Amarillo on Wednesday, June 5.

Meals during the conference in Amarillo will be provided; however, you will be on your own for any food costs while in transit.

Lodging expenses will be covered (2 individuals per room). This expense should be included for reimbursement on the travel application and voucher. If a single room is preferred, please be aware that only one-half of the cost will be reimbursed and remember to communicate this preference to the department travel coordinator.

RSVP

Abilene, Dallas and Lubbock personnel: Please email lynn.finkenbinder@ttuhsc.edu by April 15 if you plan to attend Research Days 2013 so we can assure that a hotel room is reserved for you. In your email, please include the name of the individual with whom you wish to share a hotel room.

Hotel

Hotel Registration and Roommate Information

Texas Hotel Tax Exempt Form

Abstracts

Abstracts are limited to a word count of 300.

Submission Deadline: Thursday, April 18.


Link to the abstract submission web page: ONLINE ABSTRACT SUBMISSION

NOTE: If on-campus, this link can only be accessed through a TTUHSC hard-wired or wireless connection. If off-campus, it can only be accessed via a VPN connection. Residents or others who have NO access to a TTUHSC or VPN connection may email lynn.finkenbinder@ttuhsc.edu and request alternate instructions.


Poster/Podium Presentation Information

The Research Advisory Committee will select faculty to give podium presentations this year. All abstracts will be eligible for the poster competition for which “Outstanding Poster Presentation” awards will be given in the following four categories:

  • Senior Graduate Students
  • Junior Graduate Students
  • Postdocs
  • Residents

PLEASE NOTE: Attendance at the awards ceremony is required in order to receive an award.

Poster Judging

Information regarding poster judging will be provided at a later date

Registration

ONLINE REGISTRATION DEADLINE: May 21. Registration will assure that you have a printed event program, a name badge and food for the meals you plan to attend.

Please be aware that the following message will appear on the computer screen after the "Submit" button is clicked: "Your Registration was Successfully Submitted." If this message does not appear, there is missing information that will be noted at the top of the web page.

ONLINE REGISTRATION

NOTE: If on-campus, this link can only be accessed through a TTUHSC hard-wired or wireless connection. If off-campus, it can only be accessed via a VPN connection. Residents or others who have NO access to a TTUHSC or VPN connection may email lynn.finkenbinder@ttuhsc.edu and request alternate instructions.

Poster Printing Information

  • The School will cover the cost of printing one poster for each primary presenter up to $37 each – Amarillo, Dallas & Lubbock. For Abilene, the maximum coverage is $42.50. Procedures have been established with several vendors who have agreed to print Research Days posters for 2013 – see details including submission deadlines at the Poster Printing Vendor Options link for your campus below. If a poster costs more than the allotment, an alternate credit card for covering the difference must be provided when the poster is picked up.
  • Instructions for sizing in PowerPoint (both PC and MAC) can be found at the Poster Size Instructions link below.
  • Posters should be converted to PDF format after sizing and prior to submitting to the vendor for printing.
  • A POSTER PRINTING VOUCHER must be submitted along with the print job to Amarillo vendors and can be obtained at the Poster Printing Voucher link below.
  • Deadlines for submission vary, so please pay attention to the detailed information for each vendor.
  • Posters should be submitted for printing as early as possible to avoid last minute delays caused by unforeseen circumstances.
  • Dallas, Abilene and Lubbock participants who need the Office of Sciences to pick up a poster from an Amarillo vendor must submit by May 23 for June 3 pickup. Email lynn.finkenbinder@ttuhsc.edu by May 21 to make arrangements for poster pick-up.

Poster Printing Vendor Options - Abilene

Poster Printing Vendor Options - Amarillo

Poster Printing Vendor Options - Dallas

Poster Printing Vendor Options - Lubbock

Poster Size Instructions

Poster Printing Voucher


Annual Dinner

For those who wish to bring a companion to the annual dinner on Tuesday evening, the cost is $35, payment for which must be received in the Office of Sciences by Wednesday, May 29. Checks should be made payable to "TTUHSC."and sent to: TTUHSC School of Pharmacy, ATTN: Lynn Finkenbinder, 1406 S. Coulter, ARD 2103, Amarillo, TX 79106

Deadline Recap

April 15: Air reservations due to department travel coordinators (Dallas attendees)
April 15: Research Days RSVP due to lynn.finkenbinder@ttuhsc.edu (Dallas, Abilene and Lubbock)
April 18: Abstract submission due date
May 15: Look ahead for poster printing submission deadlines
May 21: Online registrations due
May 21: Deadline for Abilene, Dallas and Lubbock participants to make arrangements with lynn.finkenbinder@ttuhsc.edu to pick up posters from Amarillo printing vendors
May 31: Posters should be submitted for printing
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