Grant Application Review Process
The Office of Sponsored Programs (OSP) is responsible for the review and submission of grant proposals to external funding agencies for support that, if awarded, will result in the issuance of a grant, cooperative agreement or contract. The preparation of a well-organized, thoroughly reviewed proposal is critical to the successful submission of an application for funding.
The full and complete grant application is due to OSP at least 5 business days prior to the sponsoring agency's deadline in accordance with TTUHSC OP 73.13 Approval Process for External Funding Requests.
Please be advised that your school may impose additional deadlines and requirements, so please be sure to confirm those deadlines within your school. If a proposal is not received by the Office of Research before the stated internal deadline, no guarantee can be provided that the proposal will be submitted on time.
Documents required for submission (when TTUHSC is the lead):
- OSP Route Sheet signed by Principal Investigator/Project Director and Departmental Chairperson. Click here for instructions on how to complete the Route Sheet.
- Full and complete grant application/proposal (including final budget and budget justification)
- Sponsor guidelines (may be a weblink or paper version)
- Complete list of all key personnel to verify the completion of Financial Conflict of Interest disclosure
- When TTUHSC is the lead applicant and there are subcontracts to other institutions in the budget, OSP will need:
- Subcontractor's budget, budget justification, scope of work, and confirmation of approval from an institutional official.
Documents required for submission (when TTUHSC is the subcontractor):
- OSP Route Sheet signed by Principal Investigator/Project Director and Departmental Chairperson.
- Statement of Work describing the work to be performed by TTUHSC
- Budget and budget justification for the TTUHSC portion of the work
This document provides a description of each stage of the grant process and explains how the Office of Sponsored Programs is involved.
"Quick Facts" provides institutional information (such as DUNS #, Federaltax ID#, congressional district, and institutional official names) that is often needed in order to complete grant application forms.
Additional institutional information can also be found in the TTUHSC Fact Book.
Who can submit a proposal?
Because of the diversity in type and purpose of various proposal mechanisms, we strongly encourage close review of the eligibility requirements with the solicitation. Some mechanisms apply to current graduate and PhD students (fellowships, etc.); others are geared toward new investigators; others are for breakthrough research, etc. It is important to read each solicitation closely to ensure proper candidacy for the specific mechanism.
In general, only TTUHSC full-time faculty are eligible to serve as Principal Investigator (PI) on a research grant. Refer to TTUHSC OP 73.08, Requirements for Principal Investigator Status for more information.
NIH Grant Review Process YouTube Videos
The NIH Center for Scientific Review has produced a series of videos to give you an inside look at how scientists from across the country review NIH grant applications for scientific and technical merit.
New and established applicants will find insights and understanding that can empower them to improve the applications and increase their chances for receiving a more positive review
NIH Progress Report subject to "SNAP" (Streamlined Non-competing Award Process)
When preparing an NIH Progress Report that is subject to "SNAP" (Streamlined Non-competing Award Process), the report is now called the Research Performance Progress Report (RPRR) and it is completed online through the PI's eRA Commons account. To determine if RPPR or non-SNAP provisions apply to a grant award, please refer to the Notice of Award (NoA) Section III - Terms and Conditions. The NoA will specifically state in this Section III, "This grant is subject to Research Performance Progress Report (RPPR for electronic submissions) or Non-Streamlined Noncompeting Award Procedures (paper submissions)". Progress reports under RPPR are due 45 days prior to the next grant year budget period start date.
The RPPR will have separate screens for each of the following reporting components:
- Cover Page
- Special [agency specific] Reporting Requirements
- Budget [applicable only for non-SNAP awards]
Click for the complete guide for preparing the Research Performance Progress Report (RPRR). This guide gives you screenshots which show you how to navigate through the report.
Also, here is an example with screenshots of a completed R01 RPRR
Here are a few helpful tips when completing the RPRR:
- For fields requiring dollar amounts, only provide the amount with no commas or "$" (i.e. 150000).
- Effort must be reported in calendar months using whole numbers.
- Prior to leaving an RPPR component in which the user has entered or uploaded information, the user must click "save" which appears at the top and bottom left of each screen.
- Only PDF files may be uploaded, and the maximum size per PDF is 6 MB.
- Once the report is ready for submission make sure all your work is saved and then under the RPPR tab click on "List" which will bring up a screen where you then press "Route" and it will be sent to the Office of Sponsored Programs (OSP) who will submit the report.
Please contact OSP if you have questions. firstname.lastname@example.org