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Poster Competition

While the event is hosted by the Graduate Student Association, Graduate School of Biomedical Sciences, the poster competition is open to all research areas. The judging criteria are set up to evaluate a hypothesis and the methods used to research that hypothesis, along with an ability to clearly present those original ideas. The research does not have to be biomedical in nature. Whatever research you have to share is welcome. Not only can this be a wonderful learning experience, but it offers students an opportunity to practice public speaking and a chance to win scholarship money.

Poster Guidelines

GENERAL INFORMATION:

Your poster should be self-explanatory so that you are free to supplement and discuss particular points raised in inquiry. The poster session offers a more intimate forum for information discussion than a slide presentation. This becomes difficult if you are obliged to devote most of your time to merely explaining your poster to a succession of visitors. Your poster must include a statement to clarify the significance of your work: How does it fit into the big picture? Limit jargon usage. Judges and viewers are from varied backgrounds and may not be familiar with terms used in your field. Define all abbreviations used in your poster. Your main priority is to get your point across to the viewer and to fulfill the judging criteria. Many posters are on display in the basic science departments at any time. If this is your first time to present a poster, we recommend that you view these examples.

CREATING YOUR POSTER:

Although some bulletin boards are larger, the maximum bulletin board space allowed for your poster will be 44"Vertical X 44" HorizontalPlease do not write on or damage the bulletin boards.
Arrange materials in columns rather than rows. It is easier for viewers to scan a poster by moving systematically along it rather than zig-zagging back and forth in front of it.

Make sure that your poster includes the following information:

  • Title
  • Authors (contributors to your work; your advisor)
  • Institution where the work was performed
  • Abstract/Introduction

This should be placed at the upper left in large typeset.  There is no need to include the abstract number as it will be on the bulletin board in the upper left-hand corner.

  • The Body of the poster should contain figures, and may include a hypothesis, a methods/approach section, and a discussion.
  • Figures and Figure Legends

Bear in mind that Figures may be viewed from a distance. To assist the viewer, you may indicate the correct sequence of your Figures with numbers or letters at least 1 inch high, preferably in bold print. Each Figure (graph, table, diagram, etc.) should have a heading and a brief summary. 

Figure legends should be concise, describing the content of each figure and the conclusions derived from them.

  • Conclusions and Future Directions

This should be placed at the lower right in large typeset.

MOUNTING MATERIALS:

If multiple pieces, they should all be mounted on colored poster board or matting materials. Other appropriate formats include the laminated/un-laminated "all in one or one piece" large posters. Push pins will be provided at your assigned bulletin board for hanging. You may want to group logically consistent sections or columns of the poster on backgrounds of the same color.

POSTER PLACEMENT AND REMOVAL:

All poster presentations, both Wednesday and Thursday, will take place on the 1st and 2nd floor of the Academic Classroom Building (ACB) lobby

You will be assigned a presentation date, time and abstract number by March 1, 2016. The SRW planning committee will let you know by email.  

Please see below for instructions regarding your specific presentation time slot:

Wednesday March 9, 2016, morning session (8:00 am-12:00 pm) and afternoon session (1:00 pm-4:00 pm)

Poster boards will be available for presenters to hang their posters on Tuesday evening at 4 pm. All presenters must have their posters in place by 7:30amWednesday. Posters must be taken down by 5 pm on Wednesday. Any poster not hung or removed by this time will be disqualified- no exceptions.

Thursday March 10, 2016, morning session (8:00 am – 12:00 pm) and afternoon session (1:00 pm-4:00 pm)

Poster boards will be available for presenters to hang their posters on Wednesday evening at 5 pm. All presenters must have their posters in place by 7:30amThursday. Posters must be taken down by 5 pm on Thursday. Any poster not hung or removed by this time will be disqualified- no exceptions.

PRESENTING YOUR POSTER:

If you are not in front of your poster at the beginning of your designated time you will forfeit your opportunity to present your poster. The total allotted time for each poster presentation will be ten (10) minutes.  During that time, there will be no interruptions by the judges. Two (2) additional minutes of questions from the judges will follow each presentation. Point deductions will be enforced if the 12 minute time frame is exceeded.

In the case of group presentations, only one individual may verbally present their poster to the judges.  However, the remaining members of the group may participate in discussions during the open presentation during the ‘Poster Exhibit’ (see below).

POSTER EXHIBIT SESSION 

Similar to a conference poster session, the ‘Poster Exhibit’ serves as an open poster session for students to discuss their research with attendees.  This event will follow the afternoon poster sessions on Wednesday and Thursday from 4:00 pm – 5:00 pm. THIS EVENT IS REQUIRED BY ALL PARTICIPANTS to be considered for poster competition prizes. We hold this session to encourage participants to learn about exciting new research and network with other students and professors.

Please check the time and date of your poster presentation and attend your respective Poster Exhibit Session time below:

For all Wednesday (morning and afternoon) poster competition participants:

   Attend the Wednesday Poster Exhibit Session 4:00 pm – 5:00 pm

For all Thursday (morning and afternoon) poster competition participants:

            Attend the Thursday Poster Exhibit Session 4:00 pm – 5:00 pm

 

abstract guidelines

Abstracts should be a maximum of 300 words. Please select your appropriate school and subcategory (if necessary). Click the appropriate box if your work is a clinical or case study experiment. If you are having trouble deciding which to pick, consult your school's point of contact. 

School of Nursing: Dr. Alyce Ashcraft

School of Health Professions: Dr. Rajinder Koul

Graduate School of Biomedical Sciences: Dr. Jannette Dufour

School of Medicine: Dr. Simon Williams

Residents & Clinical Fellows: Dr. Surendra Varma

Dates to remember

Abstract submission start date

01-11-2016

Early-bird abstract closure date

02-04-2016

Final abstract closure date

02-11-2016

Please note: Due to an overwhelmingly increasing number of participants in the poster competition, number of participants will be limited based on their initial submission of abstracts. Please do not wait until 02-11-2016 to submit your abstracts. Participants submitting after 02-04-2016 will not be guaranteed participation in the competition.

Poster Categories
  • Undergraduate- All undergraduate participants are in this category
  • Graduate students years 1-2
  • Graduate students years 3+
  • Medical students years 1-2
  • Medical students years 3-4
  • Masters of Graduate Medical Sciences students
  • School of Health Professions students
  • School of Nursing students
  • School of Pharmacy Students
Poster Presentation dates & times

Updates coming soon.

 

Time requirements

Each presenter will be given 10 minutes to present his/her poster. Judge's aides will notify presenters when they have 1 minute left. The presentation will be followed by 2 minutes of questions and answers from the judges. Absence during your assigned presentation time will result in disqualification. Additionally, failure to remove posters by the end of the posted session time will result in disqualification. 

If you are unable to make your designated time slot you will have till March 10th to contact SRW Poster organizer Jessica Smith

apply to be a student speaker!

Each year, one student from each of the four schools (Medicine, Health Professions, Nursing, and Graduate Biomedical Sciences) is selected to give a 15 minute seminar over his/her research as an introduction to our key-note speakers. If you are interested in this opportunity simply click “I would like to be considered as a student speaker” when you submit your abstract. If you have been selected the Student Research Week committee will contact you by March 1st.

T-Shirt Orders

Poster competition participants will receive a SRW T-shirt during registration. Please mention your T-shirt size preference (small to XXL) while submitting your abstracts.

Judging Criteria

The judges will use criteria when reviewing posters:

Judging Criteria for Scientific Research

Judging Criteria for Case Presentations

 

Poster Submission

Go here to submit your abstract for the 2016 Student Research Week.

For questions, please contact Jessica Smith at srw@ttuhsc.edu.

By submitting you agree to the aforementioned criteria.

Rules subject to change. Please check back for updates.

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