Academic Event Center | Texas Tech University Health Sciences Center
TTUHSC students walking through Lubbock campus courtyard.

Academic Event Center

Texas Tech University Health Sciences Center Academic Event Center

Event Center interior photo


YOUR HOME FOR ACADEMIC EVENTS

The Academic Event Center (AEC) at TTUHSC offers 5,111 square feet of customizable meeting space for students and employees. It includes tables, chairs, a stage, customizable airwalls, built-in audio-visual equipment, a small kitchen, and optional security services. The center can accommodate up to 340 people in various seating arrangements.

Outside individuals or groups may use the space, but to be eligible for use of this facility, the function must be sponsored or cosponsored by, and affiliated with, a recognized TTUHSC department or registered student organization. Please note O.P. 61.07

BOOKING INFORMATION

All requests for the Academic Event Center, the University Center lobby & the third-floor terrace should be submitted below. 

Booking is currently free for TTUHSC internal events, though fees are under review for future charges. External parties must be sponsored by a TTUHSC department in accordance with O.P. 61.07. Requests should be made 2 weeks to 1 year in advance. 

Booking Priorities/Example Events: 

1. Academics and Research
Example: Interview Day for Schools, CME Conferences, Student Research Week 

2. Service and outreach
Example: Red Bag Tours
 
3. People
Example: HR Award Ceremony 

4. Other TTUS Institutions (TTU/TTUHSCEP/TTUS/ASU)
Example: TTU System hosting a Health Care Panel with Elected Officials 

5. Outside Parties 
Example: American Heart Association (must be sponsored by a TTUHSC department - please note O.P. 61.07)

*IF your event falls on a weekend or after hours (Mon-Fri after 5pm) there MAY be additional charges related to staffing 

SUBMIT YOUR REQUEST

Before submitting your request, please call Amie Martinez at 806.743.2485 to check for available dates! 
If there is already an event scheduled for the same venue and same day please allow a minimum of 3 hours for teardown/setup for the next event.


ADDITIONAL SERVICES & POLICIES 

Events with alcohol require a security officer at $110/hour and must meet criteria set in HSC O.P. 72.16. You must also get approval from the Office of the President. 

Parking accommodations are available, with special arrangements for large events. 

View the Parking Map: 

  • The purple visitor parking lot directly north and east of the Conference Center has about 60 spaces

  • If you have an event with more than 60 external guests that need parking (that do not already have a parking pass at TTUHSC) and the event will occur before 5pm during the week, please complete a special event parking request. Note that bus parking is in lot F3.

View the Special Event Parking Request (eRaider sign-in required): Not needed if event meets ONE of these three requirements: 

    1. Has less than 60 guests (we have enough parking to accommodate this) 
    2. Occurs after 5pm (parking is not an issue after the workday is over) 
    3. Consists of all TTUHSC faculty/staff/students (these internal users already have parking and should park in their normally assigned lot before 5pm) 

 

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