Campus Spaces & Events
We have established guidance on use of campus spaces for classes, meetings and events to balance our pursuit of excellence with measures to reduce risk to wellness.
Campus Spaces & Events
While TTUHSC understands the importance in-person classes, meetings and events can play at the university, the health, safety and well-being of the entire TTUHSC community remains a priority.
Signage is placed in common areas on our campuses as a reminder to wear facial coverings, maintain physical distancing and not eat or drink in groups. Some furniture may not be in use to assist in maintaining physical distancing. Please be patient as there may be extended turnaround time between room reservations to accommodate increased sanitation of touchpoints. As circumstances change, this guidance is subject to modification. Additionally, university-sponsored conferences, meetings and events may be cancelled in the interest of campus health and at the discretion of the university; sponsoring parties will be notified in writing of cancellation.
All university-sponsored conferences, meetings and events are subject to the following:
- Attendance at university-sponsored conferences, meetings and events, including outdoor events, is limited to a maximum attendance of 25% of space capacity OR no more than 10 people, whichever is less, while ensuring physical distancing of at least 6 feet can be maintained between individuals. Exceptions may be granted for up to 50% of room capacity with written approval from applicable vice president, provost, dean or regional dean (with notice to the dean) if determined to be mission-essential to the university.
- Attendance for academic instruction, residency workshops and orientation activities is limited to no more than 50% of room capacity, while ensuring physical distancing of at least 6 feet can be maintained between individuals.
- The provision of food and drink at university-sponsored conferences, meetings, and
events is prohibited except:
- During academic instruction, residency workshops, orientation activities, or mission-essential employee gatherings with prior written approval from the applicable vice president, provost, dean or regional dean (with notice to the dean).
- If approval for an exception is provided, steps should be taken to ensure that occupancy limits are adhered to and that appropriate physical distancing of at least 6 feet can be maintained when eating or drinking. Additionally, precautions should be taken in regard to the packaging of food and drink provided to ensure that there is minimal contact between individuals when serving.
The host/planning department has the following responsibilities to ensure appropriate capacity, physical distancing and screening protocols are followed throughout a meeting or event:
- Limit attendance to the allowed attendance limitations and in accordance with the appropriate capacity of the space reserved.
- Monitor meeting or event to maintain required physical distancing and facial covering usage.
- Maintain attendee lists (including contact information) on file for up to 30 days to be made available upon request should there be a need for contact tracing.
- In the event that non-TTUHSC attendees will be present, provide notification to them regarding the university’s self-screening requirement and require that they will conduct a self-screening before arrival on campus. If any person indicates they are exhibiting COVID-19 symptoms and/or have a fever greater than 100 degrees Fahrenheit, entry should be prohibited.
In adherence to the requirements provided above, outside individuals or groups may be eligible to use TTUHSC premises for functions and events as provided under TTUHSC Operating Policy 61.07, Use of TTUHSC Premises and Amplification Equipment, with approval from the TTUHSC sponsoring department’s applicable dean, provost or vice president.
Outside individuals or groups will need to complete an acknowledgement and release agreement and provide a signed copy to the TTUHSC sponsoring department prior to using TTUHSC campus spaces. Please note that the acknowledgement and release agreement provides that third-parties are required to screen participants and staff prior to entry onto the university’s campuses through temperature checks, prohibiting entry for any person with a temperature exceeding 100 degrees and/or who state that they are exhibiting COVID-19 symptoms.