Operating Policy and Procedure
HSC OP: 61.04, Interior Maintenance Planting Program
PURPOSE: The purpose of this Health Sciences Center Operating Policy and Procedure (HSC OP) is to describe the nature and outline the operation of the Interior Maintenance Planting Program.
REVIEW: This HSC OP will be reviewed on November 1 of every odd-numbered year (ONY) by the TTU Director of Grounds Maintenance and the Lubbock TTUHSC Facilities Operation’s Director, with recommendations for revisions forwarded to the Vice President for Facility and Safety Services (VPFSS) by November 15.
POLICY/PROCEDURE:
1. Raider Floral and Events is a service provided by the TTU Grounds Maintenance Department, to various entities within TTUHSC Lubbock campuses. The program is designed to provide and maintain interiorscapes for departments desiring to enhance public areas: foyers, reception areas, etc. Other TTUHSC campuses may use a local vendor to provide a similar service, subject to applicable stipulations prescribed herein.
a. Current legislation precludes the use of state appropriated funds for purchase, rental, or maintenance of decorative plant materials. The use of other funds is acceptable.
b. Maintenance of all interior plant material in public areas throughout TTUHSC will be implemented through Raider Floral and Events to ensure cost effective, quality care.
c. Maintenance will be executed by Raider Floral and Events employees trained and/or supervised by professional staff of the Grounds Maintenance Department within Lubbock locations.
d. Charges for maintenance services will be made by intra-institutional voucher and will be based on the scope of the planting desired and maintenance requirements unique to each area within Lubbock locations.
2. Approval for purchase of all large plant groupings to be used in public areas must be made through Raider Floral and Events to ensure quality and assess maintenance requirements. No personal or departmental plants, plant material or vegetation is allowed within public areas of the institution. All public areas are the responsibility of FSS to maintain. As such, any plants or vegetation not maintained by Raider Floral and Events or local Facilities Operations vendors will be disposed of by Facilities Operations at the cost to the person or persons that placed or displayed said vegetation without warning or notification.
3. In public areas, as approved by the local Facilities Operations Directors, where environmental conditions are not suitable for live plant materials or when funding is not available for professional maintenance of live materials, Raider Floral and Events offers the option of silk plant installations that meet fire safety requirements outlined in HSC OP’s 61.08 and 75.06, as well as requirements in HSC OP 61.07, Use of TTUHSC Premises and Amplification Equipment.
4. Raider Floral and Events provides a "Rent-a-Plant" service for departments desiring foliage or blooming plants for special occasions, receptions, luncheons, graduation festivities, etc.
a. Legislative restraints effective September 1, 1991, preclude the use of state appropriated funds for purchase, rental, or maintenance of decorative plant materials. The use of other funds is acceptable.
b. A request for plants for special occasions should be made one week in advance of the event by submitting a work order to 742-4677 (742-4OPS) or online at https://webtma.operations.ttu.edu:8080/home.html. Upon receiving a request for a special occasion that occurs in a public space, Raider Floral and Events will notify the Office of the FSS event coordinator. Raider Floral and Events personnel will deliver and retrieve plants as requested.
c. Charges for "Rent-a-Plant" services will be made only by intra-institutional voucher and will be based on the number of plants needed per day.