HSC OP 63.03 Vehicle Fleet Management Program | Texas Tech University Health Sciences Center
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Operating Policy and Procedure

HSC OP: 63.03 Vehicle Fleet Management Program

PURPOSE: The purpose of this Health Sciences Center Operating Policy/Procedure (HSC OP) is to implement the State of Texas Vehicle Fleet Management Plan developed in accordance with Government Code, Section 2171.104, and establish procedures, responsibilities and provide guidance for compliance under the Texas Tech University Health Sciences Center Office of Vehicle Fleet Management (TTUHSC OVFM).

REVIEW: This HSC OP will be reviewed on August 1 of each odd-numbered year (ONY) by the Director of General Services, the TTUS Office of Risk Management, and the Associate Vice President for Business Affairs, with recommendations for revisions forwarded to the Executive Vice President for Finance and Operations.

POLICY/PROCEDURE:

1. This policy is to ensure that each vehicle is maintained and operated in a safe and economical condition and is utilized and documented so as to comply with the policies of the Procurement and Support Services (TPASS) Division of the Texas Comptroller of Public Accounts. Policies include compliance with the Texas Vehicle Fleet Management Plan.

2. TTUHSC OVFM is responsible for administering the TTUHSC Vehicle Fleet Management Plan Attachment A.

3. Components of the TTUHSC Vehicle Fleet Management Plan (see Attachment A) include:

Definitions

Personal Use/Misuse

User Authorization

Driver Qualifications

Operator Conduct

Monthly Use Reports

Collision Reporting

Travel Outside the Continental United States

Vehicle Security

Motor Vehicle Procurement

Transfer/Deletions

Fleet Size

Titles and Registration

Preventive Maintenance

Operator Maintenance Checks

Vehicle Replacement Criteria

Minimum Use Criteria

Departmental Vehicle Coordinators

Training

Fleet Fueling Policy

Fleet Consolidation

Utility Vehicles

Responsibilities

Attachment A - Vehicle Fleet Management Program