Operating Policy and Procedure
HSC OP: 63.03 Vehicle Fleet Management Program
PURPOSE: The purpose of this Health Sciences Center Operating Policy/Procedure (HSC OP) is to implement the State of Texas Vehicle Fleet Management Plan developed in accordance with Government Code, Section 2171.104, and establish procedures, responsibilities and provide guidance for compliance under the Texas Tech University Health Sciences Center Office of Vehicle Fleet Management (TTUHSC OVFM).
REVIEW: This HSC OP will be reviewed on August 1 of each odd-numbered year (ONY) by the Director of General Services, the TTUS Office of Risk Management, and the Associate Vice President for Business Affairs, with recommendations for revisions forwarded to the Executive Vice President for Finance and Operations.
POLICY/PROCEDURE:
1. This policy is to ensure that each vehicle is maintained and operated in a safe and economical condition and is utilized and documented so as to comply with the policies of the Procurement and Support Services (TPASS) Division of the Texas Comptroller of Public Accounts. Policies include compliance with the Texas Vehicle Fleet Management Plan.
2. TTUHSC OVFM is responsible for administering the TTUHSC Vehicle Fleet Management Plan Attachment A.
3. Components of the TTUHSC Vehicle Fleet Management Plan (see Attachment A) include:
Definitions
Personal Use/Misuse
User Authorization
Driver Qualifications
Operator Conduct
Monthly Use Reports
Collision Reporting
Travel Outside the Continental United States
Vehicle Security
Motor Vehicle Procurement
Transfer/Deletions
Fleet Size
Titles and Registration
Preventive Maintenance
Operator Maintenance Checks
Vehicle Replacement Criteria
Minimum Use Criteria
Departmental Vehicle Coordinators
Training
Fleet Fueling Policy
Fleet Consolidation
Utility Vehicles
Responsibilities