Mail STOP Numbers

A STOP number is a unique code used by TTUHSC Mail Services to route campus mail and packages to the correct department or delivery location. Including the appropriate STOP number in an address helps ensure items are delivered accurately and without unnecessary delays.

Why do I need to use a STOP number?

There are well over a million items delivered to 3601 4th Street annually. There are over 3,400 current faculty and staff and countless former employees to whom items may be addressed. Larger departments have multiple locations and a large portion of employees are in the system under the department’s administrative STOP. Department names printed on addresses often are abbreviated or cut off because they exceed the number of characters printed on the line.

When items are addressed with a STOP number, Mail Services and Receiving spend seconds to sort each item. Without the STOP, items are delivered to the department name if listed, then the recipient’s name if listed and found in the directory with valid delivery information. Any listed purchase order number or phone number is also researched. Some research takes longer than others, but all research delays getting your item to you. Use of STOP numbers speeds up delivery and eliminates guesswork.

To request a new STOP number for a TTUHSC office, department or unit, email mailservices@ttuhsc.edu

How to Stop This Stamp From Appearing on Your Items

Things to do to make sure your mail and other items reach you in a timely manner.

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  Use your STOP number on all correspondence. If you have an email signature, please use the complete address. Use of "MS" instead of "Stop" is not approved by U.S. Postal Service and may cause the stop number to be deleted by address cleansing software. 

• Use your complete department name. Names of programs can be added, but please use after the department name. Applications have a limited number of characters available to print for each field, so please remove unnecessary information.
• Check your email properties. Update your information by contacting Human Resources - hscrecords@ttuhsc.edu 
• When you place an order using a PCard, confirm the delivery address with the vendor. This is especially important since multiple departments may order from the same vendor.
• Before you place an order using a purchase order, check your TechBuy profile. Update with correct STOP and remove any unnecessary information, such as room number. Instructions for Changing TechBuy profile.  
• If the purchase order is correct and the vendor shipped to a different address, contact the vendor. Let them know that the shipping address on every order MUST match the PO.
• For magazines, there is a publication page with contact info. Please contact the publisher and update mailing information.
• Check your web sites, stationery, brochures and any other place that includes your address to ensure it is the complete address and includes your STOP. If you are using the physical location with building and room number and feel the STOP would cause confusion, please consider using the STOP number as the zip+4.