IRB Training Requirements

Conflict of Interest/Commitment (in Research) Disclosure

TTUHSC policy requires that all research study personnel disclose any actual (or potential) conflict of interest, and have a current financial disclosure on file. This is done by completing the Conflict of Interest and Commitment (COIC) Training and Disclosure module at least annually, AND updated within thirty (30) days of a change in significant financial interests. You will need to complete the COIC module if you are:

Research PERSONNEL involved in the design, conduct, or reporting of human subject research - both Non-Exempt and Exempt studies
(this applies to: all TTUHSC Faculty/Staff/Residents/students)
Research STAFF involved in the design, conduct, or reporting of human subject research (i.e. RIO, CRI, etc.)
Listed as study personnel on any grant administered through the TTUHSC OSP (including educational and public service grants)
Serving as a member of a Review Board (includes both Amarillo and Lubbock)
Requesting an Cayuse account for ANY other reason (including course requirements)

For additional information about the policies for financial disclosures and conflict of interest, refer to TTUHSC OP 73.09, Financial Conflicts of Interest in Research, and TTUHSC OP 10.05, Conflict of Interest and Commitment Policy.

If you have any questions about submitting a disclosure, visit the COIC Frequently Asked Questions page, or contact the IRB Education Coordinator.

Submitting a COIC disclosure in Cayuse

If you are a TTUHSC Faculty, Staff, Resident, or Student and need to submit your COIC disclosure, follow these instructions to submit your COIC disclosure:

Login to Cayuse (https://ttuhsc.app.cayuse.com/) then when prompted, enter your TTUHSC email and eRaider password.
Once logged in, click on your name in the upper right-hand corner, then choose ‘My Profile’ from the drop down.
Next, click on ‘COI Disclosures’ from the section box on the left side of the screen.
And lastly, click on ‘+ New Disclosure’ in upper right-hand corner. This will give you a pop-up box where you will choose to start a ‘new Annual disclosure’.

NOTE: Make sure to pay attention to the options in the 2nd Screening Question (B) regarding Research and/or Grant-related questions. You need to check at least ONE of these options.

If you are associated with one of our Affiliates (i.e. UMC, BSA, Providence, etc.) OR do not have any affiliation with TTUHSC (i.e. an Outside Collaborator), you will need a Cayuse Guest Account in order to submit through Cayuse. If you do not have a Guest Account set up yet, please CLICK HERE to submit a request, or contact the IRB Education Coordinator.

Once you have a Guest Account set up, follow these instructions to submit your COIC disclosure:

Login to Cayuse (https://ttuhsc.app.cayuse.com/guest) then when prompted, enter your login credentials.
Once logged in, click on your name in the upper right-hand corner, then choose ‘My Profile’ from the drop down.
Next, click on ‘COI Disclosures’ from the section box on the left side of the screen.
And lastly, click on ‘+ New Disclosure’ in upper right-hand corner. This will give you a pop-up box where you will choose to start a ‘new Annual disclosure’.

NOTE: Make sure to pay attention to the options in the 2nd Screening Question (B) regarding Research and/or Grant-related questions. You need to check at least ONE of these options.

TTU researchers do not submit their disclosures through TTUHSC anymore.

All TTU personnel/students who are participating in TTUHSC Human Subjects Research are required to submit their disclosure through TTU, then provide a PDF copy of their submitted COI disclosure to the IRB Education Coordinator.

Those who are affiliated with both TTU and TTUHSC have the option to submit through TTU or through TTUHSC.

For assistance with submitting your TTU COI disclosure, please refer to the TTU website for Investigator Financial Disclosures. Contact information is at the bottom of the webpage.

Problems logging in to Cayuse

Remember that there are TWO links for logging in to Cayuse - one for TTUHSC researchers, and one for Guest Account Users (non-affiliated, Outside Collaborators).

Double check that you are using the correct link. If you are still having issues, please contact the IRB Education Coordinator.

If you do not see the 'COI Disclosures' section tab under 'My Profile', please contact the IRB Education Coordinator to get the tab added to your Cayuse account.

If you get an error message when trying to log in, the most likely reasons are that you do not have a Cayuse Account set up, OR that you are using the wrong login link. Double check the link you are using; if you are still having issues, see below.

If you are an Outside Collaborator -

You need to have a Guest Account set up in order to log in. If you do not have one yet, please CLICK HERE, or contact the IRB Education Coordinator.

If you are a TTU researcher -

You will NOT have a Cayuse account - please see the section above for TTU researchers as to how to submit.

Please contact the IRB Education Coordinator for any additional assistance.

TTUHSC researchers

Your login information will ALWAYS be your TTUHSC email address along with your eRaider password. If you are having issues with your password, go to the eRaider Account page.

Outside Collaborators

If you cannot remember your password, or are having issues with the temporary password given by Cayuse, you will need to contact Cayuse Support. Make sure they know you are trying to log in with a Guest Account.

Please contact the IRB Education Coordinator for any additional assistance.

Conflict of Interest in Research (COIRC)

The Research Integrity Office (RIO) provides an initial review of financial disclosure statements from TTUHSC researchers, as well as administrative oversight of the TTUHSC Conflict of Interest in Research Committee (COIRC). For any questions about the Committee or Conflict Management Plans (CMPs), please contact coirc@ttuhsc.edu.

Contact Information

If you have any problems accessing the COIC link above OR have questions specific to the Research and/or Grant-Related Questions, please contact the IRB Education Coordinator.

For any non-research questions specific to the Annual Disclosure, please contact Shen Wang, TTUHSC COIC Coordinator (shen.wang@ttuhsc.edu), or visit the Institutional Compliance website

Click HERE for the PDF version of instructions on this page for COIC.