International Agreement Procedure
The general procedure for creating a collaborative agreement with a university or institution abroad for student exchange is as follows:
Exploration and Approval
Each agreement requires a TTUHSC faculty champion. The faculty champion is responsible for maintaining contact with the collaborating institution and overseeing collaborative activities. During the beginning stage of the agreement process, the faculty champion will identify the opportunities that exist, the interest of both parties, and the constraints that would determine the capability, suitability, and sustainability of the potential host site.
To begin the process of establishing an agreement, the faculty champion must submit an International Collaboration Worksheet to the Office of Global Health (OGH). All requests for international agreements are reviewed by the TTUHSC International Affairs Council whose recommendation is forwarded to the TTUHSC president. Final approval of the potential collaboration is subject to the approval of TTUHSC's president.
Negotiation and Consensus
Phase 1: Letter of Intent
If the request is approved, OGH will then send the LoI template to the collaborating institution for review. The collaborating institution will review the template and provide TTUHSC with any additional information necessary to complete the template document (e.g., official name, acronym, complete names and titles of the institution's official signatories). Please note that the template should not be signed.
Once the collaborating institution approves the template, OGH will prepare an original LoI for the signatures of both parties.
OGH will send the LoI by email to the collaborating institution for signature. After the collaborating institution has signed, the LoI should be returned to OGH. An executed copy with all signatures will be emailed to the collaborating institution.
Phase 2: Program Agreement
After a LoI is executed, it will serve as the umbrella document for future collaborative activities between TTUHSC and the collaborating institution. As specific projects or programs for individual schools are developed, separate Program Agreements will be required. TTUHSC and the collaborating institution must agree on all terms for the Program Agreement, including each party's rights and responsibilities.
Once the Program Agreement has been finalized and approved by the appropriate TTUHSC and collaborating institution authorities, OGH will prepare a Program Agreement for the parties' signatures. This step includes routing the Program Agreement through the TTUHSC contracting system.
Phase 3: International Program Worksheet
Per the Program Agreement, each student exchange will require an International Program Worksheet. The International Program Worksheet will outline the details of each exchange to ensure students are aware of duties and responsibilities. Interested students should contact the Office of Global for the International Program Worksheet and additional applicable documents.
Review and Renewal
To renew an agreement at the end of its term, the faculty champion must submit a new agreement worksheet. Any changes or new developments in the collaboration must be noted here. The process for renewal follows the same procedure as that for establishing a new agreement.