School of Medicine Administrative Policies | Texas Tech University Health Sciences Center
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 Administrative policies for the School of Medicine are developed and maintained in categories indicated by the tabs below. Documents listed here are the most current version, and printed copies of policies are obsolete.

All forms related to policy are reviewed same date as parent policy
  • SOM Dean & Faculty Appointments—20.01
    Reviewed August 21, 2023 by Faculty Appointments Committee
    • Faculty Appointments Checklist—20.01.A Word / PDF
    • Request to Recruit—20.01.B Word / PDF
    • Request to Hire—20.01.C Word / PDF
    • Faculty Position Class Codes and Titles—20.01.D
    • Interview Comments—20.01.E Word / PDF
    • Physician Employment Agreement, Non-Tenure Track—20.01.F
    • Physician Employment Agreement, Tenure Track—20.01.G
    • Guidelines for Clinical Faculty (Non-Paid) Appointment-Reappointment-Promotion—20.01.H
    • Guidelines for Adjunct Faculty Appointment-Reappointment-Promotion—20.01.I
    • Faculty Appointment Requirements—20.01.J
    • Physician Employment Agreement, J-1 Waiver—20.01.K
    • Duties & Responsibilities of the Dean and Executive Vice President for Clinical Affairs — 20.01.L
  • SOM Faculty Profiles—20.02
    Reviewed January 18, 2022 by The Office of Faculty Affairs & Development
  • Faculty Council Bylaws—20.05
    Reviewed March 7, 2023 by the Faculty Council Executive Committee
  • Faculty Grievances—20.10
    Reviewed August 16, 2023 by the Policy Review Subcommittee of the Faculty Council Executive Committee
  • Appeal of Dismissal, Termination, and Non-Reappointment—20.11
    Reviewed June 7, 2022 by the Hearing Committee
  • Health, Wellness and Rehabilitation of Faculty, Physicians in Training (Fellows and Residents), and Students—20.12
    Reviewed April 4, 2023 by the Health, Wellness and Rehabilitation Committee
  • Faculty Evaluation Guidelines and Procedures—20.20
    Reviewed August 16, 2023 by the Policy Review Subcommittee of the Faculty Council Executive Committee
    • Faculty Evaluation Self-Report—20.20.A
    • Faculty Summary Report and Confirmation—20.20.B
  • Faculty Tenure and Promotion—20.21
    Reviewed April 29, 2022 by both the Tenure & Promotions Committee and the Faculty Council
      • SOM Procedures for Tenure and Promotion—20.21.A
      • SOM Tenure and Promotion Timeline—20.21.B
      • Tenure Track Reference Template—20.21.C
      • Non-tenure Track Reference Template—20.21.D
      • Tenure Only Reference Template—20.21.E
      • Area of Excellence Reference Template—20.21.F
      • Tenure Option Form—20.21.G
      • SOM Procedures for Tenure and Promotion Committee—20.21.H
        • Pre-Review Certification Regarding Conflict of Interest and Confidentiality—20.21.H.1
        • Post-Review Certification Regarding Conflict of Interest and Confidentiality—20.21.H.2
  • Mid-Cycle Review—20.22
    Reviewed January 18, 2022 by The Office of Faculty Affairs & Development
    • Instructions for creating your SOM Application for Mid-Cycle Review:
      • Navigate to Digital Measures using this link: https://app4.ttuhsc.edu/digitalmeasuresshim
        1. Click on "Rapid Reports" on the upper right of your screen
        2. Change the Report to "SOM Application for Mid-Cycle Review"
        3. Change the Date Range to "Jan 1, 1925 - Dec 31, <Current Year>"
        4. Click "Run Report"
        5. Save the document to your desktop and add/edit as necessary
    • For assistance and ideas on how/where to enter additional information to the report you generated using the steps above, contact OFAD at (806) 743-3010 or refer to—20.22.A.Instructions
    • Form Declining Participation in Mid-Cycle Review—20.22.B
  • SOM Comprehensive Performance Evaluation of Tenured Faculty—20.23
    Reviewed March 1, 2022 by both the Post-Tenure Review Committee and the Faculty Council Executive Committee
    • Post Tenure Peer Review Timeline—20.23.A
    • Peer Review Report — Individual—20.23.B
    • Peer Review Report — Team—20.23.C
    • Comprehensive Performance Evaluation Report—20.23.D
    • Professional Development Plan—20.23.E
  • Outside Compensation to Clinical Faculty - 20.30
    • MPIP Assignment and Plan Agreement - 20.30.A
    • MPIP Outside Compensation Disclosure Statement - 20.30.B 
       
  • Basic Science Department Year-End Incentive Compensation—20.31
    Reviewed November 2023 by the Executive Associate Dean for Administration
  • Clinical Science Department Year-End Incentive Compensation—20.32
    Reviewed November 2023 by the Executive Associate Dean for Administration
  • Inter-campus Visiting Professor Program—20.40
    Reviewed August 31, 2023 by the Executive Associate Dean for Administration and the Associate Dean for Faculty Affairs and Development
  • New Clinical Faculty Positions—20.50
    Reviewed February 24, 2022 by the Executive Associate Dean for Administration and the Associate Dean for Faculty Affairs and Development
  • Grading Policy—30.01 
    Reviewed April 17, 2023 by Curriculum and Educational Policy Committee
    • Clerkship NBME Grading Tables—30.01.A 
      Reviewed April 14, 2023
    • Assessment of Professional Behavior in Clerkships—30.01.B 
      Reviewed August 5, 2021
    • Grading Policy Detail for Years 1 and 2—30.01.C 
      Reviewed October 21, 2021 by the Educational Operations Committee
    • Grading Policy for Professionalism in Years 1 and 2—30.01.D 
      Reviewed October 19, 2023 by the Curriculum and Educational Policy Committee
    • Adhering to Fair and Timely Grade Assignments—30.01.E 
      Reviewed September 7, 2018 by the Clinical Education Operations Committee
    • Grading Policy for OSCE—30.01.F
      Approved December 19, 2018 by Curriculum and Educational Policy Committee
    • Grading Policy for Clinical Assessments—30.01.G
      Approved July 9, 2021 by Curriculum and Educational Policy Committee
    • Grading Policy for Clerkship Final Grade30.01.H 
      Approved July 26, 2023 by Curriculum and Educational Policy Committee
  • Student Workload/Duty Hours—30.02 
    Reviewed May 18, 2023 by the Curriculum and Educational Policy Committee
  • Electronic Devices in the Classroom—30.03 
    Reviewed September 12, 2018 by the Curriculum and Educational Policy Committee
  • Administration of Examinations—30.04 
    Reviewed January 18, 2024 by the Curriculum and Educational Policy Committee
  • Narrative Assessment—30.05 
    Reviewed January 18, 2024 by the Curriculum and Educational Policy Committee
  • Formative Feedback—30.06 
    Reviewed January 18, 2024 by the Curriculum and Educational Policy Committee
  • Family Medicine Accelerated Track Committees—30.07 
    Reviewed December 20, 2018 by the Educational Policy Committee
  • Non-Involvement of Providers of Student Health Services in Student Assessment—30.08 
    Reviewed July 27, 2023 by the Student Affairs Committee
  • Educational Record and Grade Appeal Policy—30.09 
    Reviewed July 13, 2022 by the Educational Policy Committee
  • Clinical Supervision of Medical Students—30.10 
    Reviewed January 19, 2023 by the Curriculum and Educational Policy Committee
  • Phase 1 Electives30.11
    Reviewed September 21, 2023 by the Curriculum and Educational Policy Committee
  • Required Clinical Activities in Clerkships, Documentation, and Verification—30.12 Reviewed January 18, 2024 by the Curriculum and Educational Policy Committee
  • Campus Assignment—40.01
  •  Student Attendance Policy-40.02  
  • Student Conduct—40.03
  • Student Promotion—40.04
  • Student Mistreatment—40.05
  • Dispute Resolution Between/Among Students—40.06
  • Impaired Students—40.07
  • Blood Borne Pathogen Infection Policy for Medical Students—40.08
  • Student Leave of Absence—40.09
  • Personal Appearance —40.10
  • Annual Departmental Program Report—50.01
  • Applications—50.02
  • Eligibility, Selection and Appointment—50.03
  • Away Elective Rotations—50.04
  • Certificates of Completion—50.05
  • Changing Programs—50.06
  • Closure/Reduction of Residency Programs—50.07
  • Dedicated Time for Program Directors—50.08
  • Delayed Start—50.09
  • Disaster Policy—50.10
  • Dismissal of Residents—50.11
  • Familial and Consensual Relationships—50.12
    • Familial or Consensual Relationship Agreement and Management Plan—50.12.A
  • Grievance and Appeals Procedures—50.13
  • H1-B Visas—50.14
  • Infectious Disease Exposure Policy—50.15
  • Insurance Premiums for Residents on Leave Without Pay—50.16
  • Licensing Examinations (USMLE/COMLEX)—50.17
  • Licensing Certification (ACLS/DEA/TMHP)—50.18
  • Non-Salaried Trainees—50.19
  • Observers—50.20
  • Teaching Residents to Teach—50.21
  • GME Resident and Fellow Files Policy—50.22
  • Payment of Honorarium and Reimbursement of Expenses—60.01
  • Identify, Mitigate and Disclose Relevant Financial Relationships—60.04
  • Appropriate Use of Commercial Support—60.05
  • Appropriate Management of Commercial Promotion—60.06
  • Content Validation and Fair Balance—60.07
  • Joint and Co-Providership—60.08
  • Enduring Materials—60.09
  • Marketing and Promotion—60.12
  • School of Medicine Admissions Committee Bylaws—70.01
  • Student Application Process—70.02
  • Student Interviews—70.03
  • Acceptance of Offer for Admission—70.04
  • School of Medicine Special Admissions Programs—70.05
  • Family Medicine Accelerated Track Committees—70.06
  • Response to Findings on Required Criminal Background Checks Prior to Admission—70.07
  • Transfer Students, Advanced Standing—70.08
  • Readmissions for Students with Special Circumstances—70.09
  • Continuous Quality Improvement and Strategic Plan — 80.01
  • Managed Care Contracting Committee — 80.02

 

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Timothy Miller

Assistant Director

806.743.2068

timothy.m.miller@ttuhsc.edu