School of Medicine Administrative Policies
Administrative policies for the School of Medicine are developed and maintained in categories indicated by the tabs below. Documents listed here are the most current version, and printed copies of policies are obsolete.
- Faculty Council Bylaws—20.05
Reviewed January 2, 2025 by the Faculty Council
- Departmental Retreats and Meetings—10.02
Reviewed January 8, 2025
- Travel Regulations—10.03
Reviewed February 1, 2012
- Employee Rewards Program—10.04
Reviewed May 1, 2007
- Outstanding Performance Leave Award Nomination Form—10.04.A
All forms related to policy are reviewed same date as parent policy
- SOM Faculty Appointments Policy—20.01
Reviewed February 17, 2025 by Faculty Appointments Committee
- Request to Recruit—20.01.B.1 PDF (clinical) / 20.01.B.2 PDF (non-clinical) ProForma (REQUIRED)
Reviewed January 10, 2024 by Faculty Appointments Committee & Faculty Council Executive Committee
- Faculty Position Class Codes and Titles—20.01.D
Reviewed March 1, 2019 by Faculty Appointments Committee & Faculty Council Executive Committee
- Interview Comments—20.01.E Word / PDF
Reviewed April 20, 2015 by Faculty Appointments Committee & Faculty Council Executive Committee
- Physician Employment Agreement, Non-Tenure Track—20.01.F
Reviewed October 3, 2023 by Faculty Appointments Committee & Faculty Council Executive Committee
- Physician Employment Agreement, Tenure Track—20.01.G
Reviewed October 3, 2023 by Faculty Appointments Committee & Faculty Council Executive Committee
- Guidelines for Clinical Faculty (Non-Paid) Appointment-Reappointment-Promotion—20.01.H
Reviewed August 20, 2024 by Faculty Appointments Committee & Faculty Council Executive Committee
- Guidelines for Adjunct Faculty Appointment-Reappointment-Promotion—20.01.I
Reviewed August 20, 2024 by Faculty Appointments Committee & Faculty Council Executive Committee
- Faculty Appointment Requirements—20.01.J
Reviewed May 17, 2024 by Faculty Appointments Committee & Faculty Council Executive Committee
- Physician Employment Agreement, J-1 Waiver—20.01.K
Reviewed October 3, 2023 by Faculty Appointments Committee & Faculty Council Executive Committee
- Duties & Responsibilities of the Dean and Executive Vice President for Clinical Affairs
— 20.01.L
Reviewed January, 30, 2024 by the Office of the Dean
- Request to Recruit—20.01.B.1 PDF (clinical) / 20.01.B.2 PDF (non-clinical) ProForma (REQUIRED)
- SOM Faculty Profiles—20.02
Reviewed March 26, 2024 by The Office of Faculty Recruitment, Affairs & Development
- Faculty Council Bylaws—20.05
Reviewed January 2, 2025 by the Faculty Council
- Faculty Grievances—20.10
Reviewed August 16, 2023 by the Policy Review Subcommittee of the Faculty Council Executive Committee
- Appeal of Dismissal, Termination, and Non-Reappointment—20.11
Reviewed July 1, 2022 by the Hearing Committee
- Health, Wellness and Rehabilitation of Faculty, Physicians in Training (Fellows and
Residents), and Students—20.12
Reviewed April 4, 2023 by the Health, Wellness and Rehabilitation Committee
- Faculty Evaluation Guidelines and Procedures—20.20
Reviewed April 2, 2024 by the Faculty Council Executive Committee
- Faculty Tenure and Promotion—20.21
Reviewed February 29, 2024 by both the Tenure & Promotions Committee and the Faculty Council
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- SOM Procedures for Tenure and Promotion—20.21.A
Reviewed November 10, 2023 by both the Tenure & Promotions Committee and the Faculty Council
- SOM Tenure and Promotion Timeline—20.21.B
Reviewed February 29, 2024 by both the Tenure & Promotions Committee and the Faculty Council
- Tenure Track Reference Template—20.21.C
Reviewed November 10, 2023 by both the Tenure & Promotions Committee and the Faculty Council
- Non-tenure Track Reference Template—20.21.D
Reviewed November 10, 2023 by both the Tenure & Promotions Committee and the Faculty Council
- Tenure Only Reference Template—20.21.E
Reviewed November 10, 2023 by both the Tenure & Promotions Committee and the Faculty Council
- Area of Excellence Reference Template—20.21.F
Reviewed November 10, 2023 by both the Tenure & Promotions Committee and the Faculty Council
- Tenure Option Form—20.21.G
Reviewed April 22, 2024 by both the Tenure & Promotions Committee and the Faculty Council
- SOM Procedures for Tenure and Promotion Committee—20.21.H
Reviewed April 9, 2024 by both the Tenure & Promotions Committee and the Faculty Council
- SOM Procedures for Tenure and Promotion—20.21.A
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- Mid-Cycle Review—20.22
Reviewed April 18, 2025 by The Office of Faculty Recruitment, Affairs & Development
- Instructions for creating your SOM Application for Mid-Cycle Review:
- Navigate to Faculty Success using this link: https://app4.ttuhsc.edu/digitalmeasuresshim
1. Click on "Rapid Reports" on the upper right of your screen
2. Change the Report to "SOM Application for Mid-Cycle Review"
3. Change the Date Range to "Jan 1, 1925 - Dec 31, <Current Year>"
4. Click "Run Report"
5. Save the document to your desktop and add/edit as necessary
- Navigate to Faculty Success using this link: https://app4.ttuhsc.edu/digitalmeasuresshim
- For assistance and ideas on how/where to enter additional information to the report you generated using the steps above, contact OFRAD at (806) 743-3010 or refer to the Mid-Cycle Review Process webpage.
- To decline participation, please click the appropriate link in your invitation email.
- Instructions for creating your SOM Application for Mid-Cycle Review:
- SOM Comprehensive Performance Evaluation of Tenured Faculty—20.23
Reviewed June 1, 2024 by the Post-Tenure Review Committee, the Faculty Council Executive Committee, and the Faculty Council
- Outside Compensation to Clinical Faculty - 20.30
Reviewed December 1, 2023 by the Executive Associate Dean for Administration
- Basic Science Department Year-End Incentive Compensation—20.31
Reviewed November 2023 by the Executive Associate Dean for Administration
- Clinical Science Department Year-End Incentive Compensation—20.32
Reviewed November 2023 by the Executive Associate Dean for Administration
- Inter-campus Visiting Professor Program—20.40
Reviewed August 31, 2023 by the Executive Associate Dean for Administration and the Associate Dean for Faculty Recruitment, Affairs and Development
- New Clinical Faculty Positions—20.50
Reviewed January 6, 2025 by the Executive Associate Dean for Administration, Associate Dean for Administration and the Associate Dean for Faculty Recruitment, Affairs and Development
- Grading Policy—30.01
Reviewed December 19, 2024 by Curriculum and Educational Policy Committee
- Clerkship NBME Grading Tables—30.01.A
Reviewed April 9, 2024
- Assessment of Professional Behavior in Clerkships—30.01.B
Reviewed August 5, 2021
- Grading Policy Detail for Years 1 and 2—30.01.C
Reviewed June 27, 2024 by the Curriculum and Educational Policy Committee
- Grading Policy for Professionalism in Years 1 and 2—30.01.D
Reviewed October 19, 2023 by the Curriculum and Educational Policy Committee
- Adhering to Fair and Timely Grade Assignments—30.01.E
Reviewed August 15, 2024 by the Curriculum and Educational Policy Committee
- Grading Policy for Clerkship Clinical Examination—30.01.F
Approved December 19, 2024 by Curriculum and Educational Policy Committee
- Grading Policy for Clinical Assessments—30.01.G
Approved July 9, 2021 by Curriculum and Educational Policy Committee
- Grading Policy for Clerkship Final Grade—30.01.H
Approved July 30, 2024 by Curriculum and Educational Policy Committee
- Clerkship NBME Grading Tables—30.01.A
- Student Workload/Duty Hours—30.02
Reviewed September 10, 2024 by the Curriculum and Educational Policy Committee
- Electronic Devices in the Classroom—30.03
Reviewed December 19, 2024 by the Curriculum and Educational Policy Committee
- Administration of Examinations—30.04
Reviewed January 18, 2024 by the Curriculum and Educational Policy Committee
- Narrative Assessment—30.05
Reviewed January 18, 2024 by the Curriculum and Educational Policy Committee
- Formative Feedback—30.06
Reviewed January 18, 2024 by the Curriculum and Educational Policy Committee
- Family Medicine Accelerated Track Committees—30.07
Reviewed January 16, 2025 by the Educational Policy Committee
- Non-Involvement of Providers of Student Health Services in Student Assessment—30.08
Reviewed September 26, 2024 by the Student Affairs Committee
- Educational Record and Grade Appeal Policy—30.09
Reviewed October 22, 2024 by the Curriculum and Educational Policy Committee
- Clinical Supervision of Medical Students—30.10
Reviewed April 5, 2024 by the Curriculum and Educational Policy Committee
- Phase 1 Electives—30.11
Reviewed September 21, 2023 by the Curriculum and Educational Policy Committee
- Required Clinical Activities in Clerkships, Documentation, and Verification—30.12
Reviewed January 18, 2024 by the Curriculum and Educational Policy Committee
- Independent/Guided Study — 30.13
Reviewed February 15, 2024 by the Curriculum and Educational Policy Committee
- Curriculum Evaluation — 30.14
Reviewed February 15, 2024 by the Curriculum and Educational Policy Committee
- Curriculum and Educational Policy Committee - 30.15
Reviewed November 21, 2024 by the Curriculum and Educational Policy Committee
- Preparation of non-faculty, non-resident educators for their role in
medical student education - 30.16Reviewed November 21, 2024 by the Curriculum and Educational Policy Committee
- Campus Assignment — 40.01
Reviewed August 22, 2024 by the Student Affairs Committee
- Student Attendance Policy - 40.02
Reviewed January 23, 2025 by the Student Affairs Committee
- Student Conduct Policy — 40.03
Reviewed October 12, 2023 by the Student Promotions and Professional Conduct Committee
- Student Promotion — 40.04
Reviewed June 27, 2024 by the Curriculum and Educational Policy Committee
- Student Mistreatment — 40.05
Reviewed September 26, 2024 by the Student Affairs Committee
- Impaired Students — 40.07
Reviewed September 24, 2024 by the Student Promotions and Professional Conduct Committee
- Blood Borne Pathogen Infection Policy for Medical Students — 40.08
Reviewed December 12, 2024 by the Student Affairs Committee
- Student Leave of Absence — 40.09
Reviewed September 27, 2024 by the Student Promotions and Professional Conduct Committee
- Personal Appearance Policy — 40.10
Reviewed May 18, 2023 by the Curriculum and Educational Policy Committee
- Technical Standards for Admission, Retention, and Graduation — 40.11
Reviewed July 17, 2024 by the Curriculum and Educational Policy Committee
- Student Identity Verification Policy — 40.12
Reviewed December 13, 2024 by the Curriculum and Educational Policy Committee
- Conflict of Interest Policy in Medical Education Programs — 40.13
Reviewed February 27, 2025 by the Student Affairs Committee
- Annual Program Evaluation Report—50.01
Reviewed April 2024 by the TTUHSC Graduate Medical Education Coordinating Council
- Graduate Medical Education Supervision of Residents—50.02
Reviewed April 2024 by the TTUHSC Graduate Medical Education Coordinating Council
- Eligibility, Recruitment, Selection and Appointment—50.03
Reviewed April 2024 by the TTUHSC Graduate Medical Education Coordinating Council
- Away Elective Rotation—50.04
Reviewed April 2024 by the TTUHSC Graduate Medical Education Coordinating Council
- Certificates of Completion—50.05
Reviewed April 2024 by the TTUHSC Graduate Medical Education Coordinating Council
- Changing Programs—50.06
Reviewed April 2024 by the TTUHSC Graduate Medical Education Coordinating Council
- Closure/Reduction of Residency Programs—50.07
Reviewed April 2024 by the TTUHSC Graduate Medical Education Coordinating Council
- Dedicated Time for Program Directors—50.08
Reviewed April 2024 by the TTUHSC Graduate Medical Education Coordinating Council
- Delayed Start—50.09
Reviewed April 2024 by the TTUHSC Graduate Medical Education Coordinating Council
- Disaster Policy—50.10
Reviewed April 2024 by the TTUHSC Graduate Medical Education Coordinating Council
- Dismissal of Residents—50.11
Reviewed April 2024 by the TTUHSC Graduate Medical Education Coordinating Council
- Familial and Consensual Relationships—50.12
Reviewed April 2024 by the TTUHSC Graduate Medical Education Coordinating Council
- Familial or Consensual Relationship Agreement and Management Plan—50.12.A
Reviewed April 2024 by the TTUHSC Graduate Medical Education Coordinating Council
- Familial or Consensual Relationship Agreement and Management Plan—50.12.A
- Grievance and Appeals Procedures—50.13
Reviewed April 2024 by the TTUHSC Graduate Medical Education Coordinating Council
- Resident/Fellow Visas—50.14
Reviewed April 2024 by the TTUHSC Graduate Medical Education Coordinating Council
- Infectious Disease Exposure Policy—50.15
Reviewed April 2024 by the TTUHSC Graduate Medical Education Coordinating Council
- Insurance Premiums for Residents While on Leave Without Pay—50.16
Reviewed April 2024 by the TTUHSC Graduate Medical Education Coordinating Council
- Licensing Examinations (USMLE/COMLEX)—50.17
Reviewed April 2024 by the TTUHSC Graduate Medical Education Coordinating Council
- Licensing Certification (ACLS/DEA/TMHP)—50.18
Reviewed April 2024 by the TTUHSC Graduate Medical Education Coordinating Council
- Non-Salaried Trainees—50.19
Reviewed April 2024 by the TTUHSC Graduate Medical Education Coordinating Council
- Observers (Not in effect, under review)—50.20
- Teaching Residents to Teach—50.21
Reviewed April 2024 by the TTUHSC Graduate Medical Education Coordinating Council
- GME Resident and Fellow Files Policy—50.22
Reviewed April 2024 by the TTUHSC Graduate Medical Education Coordinating Council
- Program Director Selection & Responsibility—50.23
Reviewed April 2024 by the TTUHSC Graduate Medical Education Coordinating Council
- GME Special Review Policy—50.24
Reviewed April 2024 by the TTUHSC Graduate Medical Education Coordinating Council
- Payment of Speaker Fees* and Reimbursement of Expenses—60.01
Reviewed September 2021 by the Managing Director for Continuing Medical Education
- Identify, Mitigate and Disclose Relevant Financial Relationships—60.04
Reviewed September 2021 by the Managing Director for Continuing Medical Education
- Appropriate Use of Commercial Support—60.05
Reviewed September 2021 by the Managing Director for Continuing Medical Education
- Appropriate Management of Exhibits—60.06
Reviewed September 2021 by the Managing Director for Continuing Medical Education
- Content Validation and Verification—60.07
Reviewed September 2021 by the Managing Director for Continuing Medical Education
- Joint and Co-Providership—60.08
Reviewed September 2021 by the Managing Director for Continuing Medical Education
- Enduring Materials—60.09
Reviewed September 2021 by the Managing Director for Continuing Medical Education
- Appropriate Use of Marketing and Promotion—60.12
Reviewed September 2021 by the Managing Director for Continuing Medical Education
- School of Medicine Admissions Committee—70.01
Reviewed December 12, 2024 by the Admissions Committee
- Student Application Process—70.02
Reviewed August 15, 2024 by the Admissions Committee
- Student Interviews—70.03
Reviewed August 15, 2024 by the Admissions Committee
- Acceptance of Offer for Admission—70.04
Reviewed August 15, 2024 by the Office of Admissions
- School of Medicine Admissions Special Programs: Pipelines and Pathways —70.05
Reviewed August 15, 2024 by the Office of Admissions
- Family Medicine Accelerated Track Committees—70.06
Reviewed August 15, 2024 by the Curriculum and Educational Policy Committee
- Response to Findings on Required Criminal Background Checks Prior to Admission—70.07
Reviewed August 15, 2024 by the Office of Admissions
- Transfer Students, Advanced Standing—70.08
Reviewed August 15, 2024 by the Office of Admissions
- Readmissions for Students with Special Circumstances—70.09
Reviewed August 15, 2024 by the Office of Admissions
- Confidential Information for Admissions Committee and Subcommittees - 70.10
Reviewed July 18, 2024 by the Admissions Committee
- School of Medicine Continuous Quality Improvement and Strategic Plan — 80.01
Reviewed November 2024 by the School of Medicine Dean
- School of Medicine Managed Care Contracting Committee — 80.02
Reviewed January 2024 by the School of Medicine Assistant Dean of Finance and Planning and the School of Medicine Dean
- Dean's Executive Council - 80.03
Reviewed July 17, 2024 by the Office of the Dean